Collaboration tools to help you share information and effectively network with the University community and beyond.
- SharePoint 365
Microsoft SharePoint 365 is a management information system that supports collaborative working and enhances business processes within specific departments across the University.
Access your SharePoint 365 site from the University’s SharePoint Gateway - University login required. Browse the drop-down menus at the top of the Gateway window:
User documentation and training
For links to our user guides and FAQ, visit the University’s SharePoint Gateway. Access is via SharePoint, so you'll be prompted to login.
We offer training for Site Members and Site Owners - login to the Course Booking System for dates and venues and to book on a course. Note that courses are aimed at those who already have access to a Departmental or Project SharePoint site, or who have a site in development.
Help with SharePoint
Request a SharePoint site
Please log a request with the IT Service Desk - email@example.com or myit.abdn.ac.uk. Your request will be sent to our SharePoint team who will review the request and create the site if approved, or delegate it to the appropriate Site Administrator for approval.
- Skype for Business
Skype for Business is not the same product as Skype. This means that if you are including external participants in a meeting, you must schedule your meeting via Outlook Calendar. See our user guides to find out how to do this.
Skype for Business is a cloud hosted instant messaging service included with MS Office 365. It allows you to communicate and collaborate easily with others using a range of communication options including:
- instant messaging
- online collaboration
- video conferencing
- desktop, application and document sharing
- virtual white board
Get started - user guides
To help you get started, read through our user guides or watch the quick start video guides on Toolkit’s Skype for Business resource.
Why not come along to one of our Skype for Business: messaging and more training sessions? Login to the Course Booking System for dates and venues and to book a place.
Install Skype for Business on your University managed PC or Mac
Skype for Business is installed on all University managed staff PCs and Macs as part of the default desktop.
Install Skype for Business on other devices
While you are a member of staff at the University of Aberdeen, you can download a copy of MS Office Professional Plus (Windows or Mac), or Office for iPad on up to five personal devices - at no charge. Skype for Business is included in the download, together with all the familiar MS Office applications such as Word, Excel and PowerPoint.
See Microsoft web pages for guidance on installing Skype for Business on your mobile device.
- File Transfer Service
ZendTo is the ideal solution for transferring data securely between colleagues both inside and outside the University. One and a half times faster than email, this secure web-based service can send and receive files of up to 20GB in size*.
Files are stored on and accessed from the University’s secure server and all files are checked for viruses when they are uploaded.
Who can use ZendTo?
University of Aberdeen staff and students and colleagues outside the University can use the service, making it the ideal solution for researchers who need to exchange files securely with external collaborators.
How does it work?
Using ZendTo’s web interface, University of Aberdeen staff and students can drop-off files for, or pick-up files from, anyone – whether the recipient/sender is inside or outside the University. Recipients are identified by email and receive a message advising them of the drop off.
External colleagues can also exchange files with University staff and students, provided they know the University of Aberdeen email address they wish to send to.
Files dropped off in ZendTo are available for recipients to collect for 14 days before they are automatically deleted from the system.
How secure is the service?
By using ZendTo, you can ensure your file is protected during transfer – it isn’t possible for someone to intercept the transmission.
However ZendTo provides no protection against sending the file to the wrong person or to a generic account that several people may have access to (e.g. firstname.lastname@example.org).
If your file contains sensitive data and this is a concern, you should encrypt it before sending it with ZendTo. You can then send the encryption key to the correct recipient (by text or phone call) before you send the actual file. You can find details of how to encrypt files in our Transfer of Sensitive Data fact sheet.
Great. How do I get started?
ZendTo is available at https://zendto.abdn.ac.uk/ from any web browser, both internal to and external from the university.
For guidance on using ZendTo:
- Click on the ‘About ZendTo’ link at the foot of ZenTo's login page, or
- See our Toolkit video and accompanying user guide.
* If you are using Internet Explorer 8 or earlier, the file size limit is 2GB.
- Wiki Service
The University Wiki service allows users to easily compose, share, and publish information in an accessible, online format. The service is available to all registered Staff and Research Postgraduate students holding a University IT account, as well as external users collaborating with University teams.
Wikis can be used to host knowledgebases, technical information, and user documentation; or they can simply be a place to share information between members of a team. Whatever their purpose, the overarching principles are that of open sharing of information and ease of collaboration.
The Wiki is run and supported by the IT Services Research Support Group. To request a Wiki, contact the Service Desk and include the following information:
- Name of the Wiki
- School/Department it is to be created under
- Username or group name of person(s) permitted to admin the wiki
- Username or group name of person(s) permitted to edit and view the wiki*
- Whether you want your wiki to be visible on the site map
*Note that Wiki culture generally advocates for Wikis to be as open as possible, and editable by anyone. By default, new wikis will be visible to anyone in the world and editable by anyone who has an account. This is the recommended configuration for all Wikis, but private and restricted access Wikis are also available.
For more information, feel free to contact the Research Support Group at email@example.com, or visit the Wiki site itself: https://wiki.abdn.ac.uk/ITS/Wiki/WebHome