The University
Their primary role is to promote the university at a range of events throughout the year, provide an authentic student voice and provide administrative support for short- and long-term projects. Ambassadors are also used to create vlogs, blogs and podcasts for our student channels.
Find out how to request support from Student Ambassadors below.
- What can I use Student Ambassadors for?
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Student Ambassadors can support with a range of different activities including events, campus tours, project support and more.
Ambassadors are employed on grade 1 contracts, please be mindful of this when requesting support for a project.
- How do I request support from Student Ambassadors?
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Fill in the request form below with details of your project.
When you've submitted this form, the Experience, Engagement & Wellbeing Team will review the proposed work to ensure it's appropriate for Student Ambassadors and post an advert to the network. The team will get back in touch when an Ambassador has accepted your shift.
If the proposed work is not appropriate for Student Ambassadors, you'll also receive an email explaining why.
Please note that budget codes and cost centre MUST be supplied at this stage to avoid any delay in promotion of opportunities and payment of ambassadors.
- How much does it cost to use Student Ambassadors?
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Departments will be charged an hourly rate of up to £16.76 for support from Student Ambassadors. This covers the hourly rate paid to ambassadors and on-costs. When requesting support you will be asked to provide a budget code for their work.
The Ambassador will submit a time sheet when they have worked their shift, and the requesting department will be asked to confirm these are correct before they are submitted to payroll.
- Can I cancel an ambassador if I no longer need them?
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If you have booked a Student Ambassador(s), and no longer need them you can cancel the shift within 5 working days of the shift date. If an ambassador is given less than 5 days notice that they are no longer needed for a shift they have committed to, the requesting department will be required to pay for these hours, and these will be charged to the budget code provided when the ambassador was requested.
- Can a Student Ambassador claim expenses?
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Please note that if a shift starts before public transport is available, it is the responsibility of the shift manager to discuss travel arrangements with the Student Ambassador in advance and agree how they will get to the shift location.
The University’s expenses policy applies to all staff, including Student Ambassadors. Travel expenses cannot be claimed for commuting to the normal place of work in Aberdeen.
If Student Ambassadors are required to travel outside Aberdeen for work at the request of the shift manager, they may claim reasonable travel expenses. Public transport should be used wherever possible and, where practical, travel should be booked in advance through the University’s approved travel provider.
Travel costs incurred within Aberdeen are not eligible for reimbursement.
Please note that expenses relating to work outside Aberdeen must be agreed with the shift manager in advance. If a Student Ambassador believes they will incur additional costs as part of a shift, contact the shift manager before making any bookings or purchases, as expenses that have not been approved in advance may not be reimbursed.
- I have a question, who do I ask?
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If you have a question or need more information on the Student Ambassador network, please email ambassador@abdn.ac.uk .