Key Education Policies for Students

Common Grading Scale 

The Common Grading Scale (CGS) provides a common, alpha-numeric marking scale which is used across the University. This enables you to compare your performance in different disciplines and courses and ensures consistency in assessment. 

Degree Outcome and Classification 

All students who entered Honours in 2021/22 and beyond will have their degree classified solely on the basis of the Grade Point Average (GPA) system. You can find out more about this in the Code of Practice on Assessment for your year group, as detailed below.

The University believes that students need feedback that it is timely, rewards effort, is understandable, relevant, constructive, and supportive. Students are advised to familiarise themselves with the institutional Framework for the Provision of Feedback . Points of note are:

- Students have the right to receive feedback on all their work, including coursework and (on request) exam answers, so that they understand clearly how well they have done and how to enhance their future achievement

- Feedback on all assessment should be timely and normally provided within a maximum of three working weeks (excluding vacation periods) following the deadline for submission of the assessment

- Students should be encouraged to act on feedback from staff and peers by applying feedback both within and across courses.

External Examiner Reports

Reports from the External Examiners for your programmes are now available on MyAberdeen. You will be able to find these from your School or Course Organisation pages. External Examiners are responsible for assuring the academic standards on each programme and ensuring the standards are consistent with other institutions in the sector. Each External Examiner is required to submit a report to the University which outlines their views on whether the programme for which they have examined has maintained appropriate academic standards. Your School and the Quality Assurance Committee provide a response to the report, which provides any actions that will be taken following the External Examiner feedback. This is an effective way of closing the feedback loop.

The University expects that all students (undergraduate, postgraduate taught and research postgraduate students) will undertake their studies with integrity and will submit assessments that have been prepared by themselves. To do otherwise, to act dishonestly and cheat in an assessment, is classed as academic misconduct and will incur 

Data falsification involves intentionally altering, fabricating, or misrepresenting data, sources, results or other outputs or aspects of research, including documentation and participant consent, to support desired outcomes or conclusions. The consequences of data falsification are severe: academic penalties, damaged credibility, and the loss of trust.

Misuse of Generative Artificial Intelligence (GenAI) is defined as the unauthorised or unacknowledged use of tools with GenAI capabilities to generate content for work submitted for assessment, unless explicit permission / guidance has been given to use them as part of the assessment method. Using GenAI tools such as ChatGPT to generate material for work submitted for assessment, without any form of editing or acknowledgement, or by not following the assessment guidelines fully, is likely to constitute academic misconduct.

Originality Checking

The are two originality checking (text matching) applications that are used at the University: Turnitin and SafeAssign, with Turnitin being the most common. These applications are integrated within assessment workflows in MyAberdeen course areas and compare student assignment submissions with online sources including web pages, databases of reference material, and content previously submitted by other users. Turnitin and SafeAssign alert academic staff to potential instances of plagiarism or collusion but make no judgement on whether you have plagiarised or colluded. The latter is an academic judgement. Each School has its own, defined procedures for investigating cases which have caused staff concern that a submitted assignment might not be wholly the work of the student who submitted it.

If you are struggling with academic assessments or your studies, remember to ask for help.

• Speak to the Course Co-ordinator or Tutor for advice if you are unsure of the assessment criteria.

• Seek support if you have extenuating circumstances and you feel you need more time to complete the assessment.

• Contact the Student Learning Service if you require support with academic writing, or consult the skills development sites Achieve (undergraduate), or Achieve+ (taught postgraduate) in MyAberdeen (see the tabs below for more information).

The University places a high value on the health and wellbeing of all its students and is keen to ensure that appropriate arrangements are in place to maximise the welfare of students.

You are strongly advised to make yourself fully aware of your responsibilities if absent due to illness or other good cause by reading the University's Policy and Procedures on Student Absence . In particular, you are asked to note the situations where self-certification of absence is permitted (usually for absences up to seven days in length) or if you are required to submit appropriate evidence of your absence, such as a detailed explanation of your absence and the impact it has had on your studies, a letter from a support service, or confirmation of a medical appointment.

In case of illness, students should refer to the Know Who To Turn To guidance for advice on which service they should use.

All absence (medical or otherwise) should be reported through Student Hub, where you can also upload any required supporting documentation. Please note that absence should be reported when missing an assessment deadline (in Levels 3, 4 and 5) or if you are unable to engage with your studies, as well as for purposes of attendance.

Student visa holders should be aware that periods of extended absence may have an impact on the University's ability to continue sponsoring their student visa. The University is only permitted to continue sponsoring a student's visa during a period of absence if the student is still able to achieve their overall degree intention upon their return to study. Students should refer to the Immigration and Student Visas webpage , or contact the Student Immigration Compliance Team for advice.

If you attend and complete the work required for a course, you will be considered to have been awarded a 'Class Certificate'. Having a valid Class Certificate for a course entitles you to undertake all assessment for that course and to receive an overall course grade. You will not receive a physical certificate.

Through non-engagement or a failure to submit coursework, it is possible to lose your class certificate and therefore your right to undertake assessment. Losing your class certificate is referred to as a 'C7'. Prior to this, you may receive an 'at risk' warning, which is referred to as a 'C6'.

Your programme/course handbook(s) will provide further information on the attendance requirements for your programme/course. You should also familiarise yourself with the Student Monitoring Process

The University has a policy for the consideration of and, where appropriate, granting of extensions for pieces of assessment. Agreed extensions will be for the shortest reasonable time to allow the student to complete their assignment while minimising impact on their subsequent studies, and will usually not exceed seven calendar days.

Students should apply for extensions via the Student Report and Request Tool on the Student Hub or, where a student is unable to access the Student Hub, the extension request should be sent directly to the School concerned. In some instances, an alternative tool may be used. Where this is the case, students should follow the procedures outlined in the course documentation. The policy includes indicative and non-exhaustive lists of circumstances which may or may not be considered mitigation for an extension.

A list of support services available to students is included in the policy and students are encouraged to contact the relevant service for further support and guidance.

The University also operates the application of standard penalties for late submission of coursework or parts of coursework. Late submission refers to submission of work after the published deadline without an agreed extension, and in the absence of exceptional circumstances.

Any assessed coursework that is submitted beyond the deadline, without an agreed extension, will be recorded as late and a penalty will be applied as follows:

• Up to 24 hours late, the grade will be deducted by 2 Common Grading Scale (CGS) points;
• For each subsequent day, up to a maximum of seven days total, the grade will be deducted by a further CGS point for each day, or part of a day, up to a maximum of seven days late;
• Over seven days late, a grade of G3 will be awarded.

Further detail can be found through the Policy on Extensions and Late Submission of Coursework .

The University operates two Codes of Practice on Student Discipline – an Academic Code (Code of Practice on Student Discipline (Academic) (2026-27)) and a Non-Academic Code (Code of Practice on Student Discipline (Non-Academic) (from 1 August 2023)) – which set out the procedures to be followed in the case of disciplinary offences by students.

The University’s Code of Practice on Student Discipline (Academic) covers all aspects of academic misconduct and associated outcomes and processes for handling allegations. Examples of academic misconduct are covered in Appendix A, and include but are not limited to plagiarism (which includes self-plagiarism), collusion, contract cheating, data and source falsification, misuse of GenAI tools, and research misconduct, among others. This flowchart provides a summary of the process followed by the University in the handling of academic misconduct investigations.

Offences covered by the University’s Code of Practice on Student Discipline (Non-Academic) include damaging University property; bullying and harassment; or behaviour that could reflect negatively on the University. This behaviour could take place on or off campus and includes behaviour on online and social media accounts you may use.

The Student Learning Service offers free online and in-person workshops and confidential one-to-one Study Advice Sessions.

Workshops and descriptions will be listed on the online booking system early in each term.

Study Advice Sessions offer UG and PGT students the opportunity to meet with an Academic Skills Adviser to discuss their study approaches, academic writing issues, or maths skills support needs. There is also an Academic Skills Adviser who specialises in working with neurodivergent students, including students with dyslexia, ADHD, and ASC.

To arrange a Study Advice Session, please select, complete and submit one of the appropriate forms via Book Your One-to-One Appointment. Please note that Advisers can only discuss in detail assignments or essays that have been marked/graded and are accompanied by feedback.

Appointments for a session with the specialist neurodivergence Adviser can be requested by completing and submitting a Specialist Advice Request Form.

Study Advice Sessions with PGR students are only undertaken with the approval of their supervisor/s. Please email sls@abdn.ac.uk to request an appointment.

Students can get involved in a wide variety of co-curricular and other activities while they are at university. These offer a chance to maximise students’ employability by developing their skills in addition to those they develop through their studies.

The MySkills framework allows students to assess, record, reflect on, and build their skills during their time at University.

It is available for all students at undergraduate, postgraduate taught and postgraduate research levels.

The framework allows students to:

• assess their skills development (using the MySkills Audit)
• record and reflect on their experiences (using the MySkills Portfolio)
• develop their skills (using the MySkills Resources)

With MySkills, you will graduate with not just a degree, but a proven track record of valuable skills and experiences that will propel you forward in your chosen career path.

You will receive a University e-mail account when you register with the University. The University will use e-mail to communicate with you during term-time, and similarly you should use your University email address to communicate with the University.

It is your responsibility to check your email on a regular basis - at least every two days - and to keep your inbox tidy.

You should note that failure to check your e-mail or failure to receive an email due to being over quota or due to non-delivery of an email forwarded to a non-University email account will not be accepted as grounds for appeal.

MyAberdeen is the University of Aberdeen's Online Learning Environment. This is where you will find learning materials, resources and activities (including assessments) associated with the courses you are studying. You can log in to MyAberdeen using the 'Quick Links' on the 'For Students' section of the University's web site or by going directly to www.abdn.ac.uk/myaberdeen .

To login, enter your University username and password which you use to access the University network. Video Tutorials, Quick Guides and Frequently Asked Questions (FAQs) can be found on Toolkit MyAberdeen: students or by looking in the “Key Resources” section of the navigation menu once you log on to MyAberdeen.

When submitting assignments to MyAberdeen, ensure you submit to the correct submission area within your course. Upload files in the requested format, ensuring it is your own work or your group's work and adhering to the guidelines provided. On submitting your assignment, you will see a digital receipt, which you can download to confirm your successful submission.

Grades in MyAberdeen Course Gradebooks

Please note that all grades displayed in MyAberdeen are provisional until all results are ratified at Examiners' Meetings. Your final overall course grade is what is shown on your Student Record, which you access through the Student Hub . Please access the Student Hub regularly to see your course grades.

The University recognises that things may not always go to plan and there may be times that you wish to raise an issue for further discussion or investigation. As such, anyone wishing to appeal needs to read the University's Policy and Procedure on Academic Appeals and our Complaints Handling Procedure , providing frameworks through which you can formalise any concerns you may have about aspects of your academic or non-academic experience. You are encouraged to raise and discuss any concerns at the earliest possible stage with the relevant individuals in an academic school or administrative service.

In terms of appeals, we have introduced a test for competency, which assesses whether the appeal is in time (i.e. within 10 working days after an issue arises, or 5 working days after being unable to resolve an issue at the frontline) and is competent, which means that academic appeals will not be progressed where they do nothing more than question academic judgement. Instead, they must satisfy one or more of the following reasons:

(i) it is believed that the University's procedures were not followed;

OR

(ii) it is believed that the person/body making the decision did not have the authority to do so;

OR

(iii) it is believed that the person/body making the decision did not act impartially;

AND

(iv) a student considers that they have suffered, or could suffer, material disadvantage

Further information on both processes and the steps to take should you wish to pursue an academic appeal, or a complaint, can be found on the Appeals and Complaints web page.