The University has a large number of bookable rooms including

  • lecture theatres,
  • teaching classrooms and
  • meeting rooms for staff.

Events and Speaker Guidance

If you are arranging an event which is not part of our routine academic or administrative business, or doesn’t fall under one of the exemptions listed in the guidance, please fill out the form with information about your event.

The full Events and Speaker Policy is available in the Policy Zone.

Central Teaching Pool

The Central Teaching Pool is the main suite of rooms available for teaching activities at the University. The Pool is managed by the Central Timetabling Team.

Rooms available include:

  • Lecture theatres
  • Tutorial and seminar rooms
  • Computer rooms
  • Flexible teaching spaces
  • Laboratories

For a list of rooms with their capacities please see the Room List. You can request a room via the online form. Queries should be sent to roombookings@abdn.ac.uk.

Additional Notes

Please try to give at least 3 working days notice for any room requests. During busy periods last minute requests may not be seen in time.

All evening and weekend bookings are restricted to the MacRobert building, Taylor and New King's wherever possible and must end by 10.00pm.

Catering is not permitted in teaching rooms. If catering is required please let us know so we can look for suitable accommodation for you.

Security are advised of all room bookings to ensure rooms are unlocked as required. If a room you have booked is locked on arrival, please contact Security on +44 (0) 1224 27 3327.

External Hire

Lecture Theatres and Classrooms

The Central Timetabling Team manage a variety of lecture theatres and classrooms available for external hire.

 Please send enquiries to roombookings@abdn.ac.uk and include:

  • Date of booking
  • Start and finish times
  • Capacity required
  • Purpose of booking
  • Type of room required

Evening and weekend bookings are restricted to the MacRobert Building.

All bookings are made in line with the standard conditions of booking.

Conference and Events Venues

Campus Services manage external bookings for the following venues:

To book, please contact the Conference and Events team:

Tel: +44 (0) 1224 272660
Email: conf.events@abdn.ac.uk  
Web: www.abdn.ac.uk/confevents

Students Societies

Aberdeen University Student Association (AUSA) is based in The Hub. Enquiries should be made to Laura Chalmers (l.chalmers@abdn.ac.uk).

If there are no rooms available in The Hub, societies can use rooms from the Central Teaching Pool, subject to availability. AUSA provides the Central Timetabling Team with a list of approved contacts for each society - usually the President, Secretary and Treasurer.

Room bookings requests are accepted only from the approved named contacts. You can request a room via the online form.

For multiple requests please email roombookings@abdn.ac.uk with the full details.

Teaching and Meeting Rooms

Teaching Rooms

The Central Timetabling Team are responsible for booking rooms from the Central Teaching Pool above.

You can request a room via the online form. Queries should be sent to roombookings@abdn.ac.uk.

Students wishing to book space for dissertation/project work should approach a supervising member of academic or administrative staff to approve and submit the request on their behalf.

 

Old Aberdeen Meeting Rooms

Staff Meeting Rooms

Members of staff can schedule (book) meetings rooms for University business using Outlook or Outlook Web App (OWA).

We've produced fact sheets for meeting organisers, outlining the simple steps on how to schedule a meeting and book a room:

Please Note: It is important that you check a meeting room's availability (using Outlook Scheduling Assistant) before submitting your meeting request. Availability is indicated by coloured blocks on the calendar; if the room is free, there will be no colour block. Some room requests can only be actioned during working hours.

NEW! 

Now also available... 

  • University Office: Court Room, Committee Room 2 and the Video Conference Suite
  • MacRobert meeting rooms: Rooms 509, 609, 721
Cruickshank Building
Meeting Room Room Capacity
OA-Cruickshank-G27 20
Edward Wright Building
Meeting Room Room Capacity
OA-Edward Wright Annex-G04 16
OA-Edward Wright-F61 25
OA-Edward Wright-G34 8
OA-Edward Wright-G73 10
OA-Edward Wright-S95 15 Meeting Style
Fraser Noble Building
Meeting Room Room Capacity
OA-Fraser Noble-156 36
OA-Fraser Noble-185 40 classroom style
MacRobert Building
Meeting Room Room Capacity Note
OA-CASS-Music Room 055 25 MacRobert Music Room

OA-MacRobert-027
(James Scotland Suite)

22  
OA-MacRobert-029
(James Scotland Suite)
25  
OA-MacRobert-47 16  
OA-MacRobert-509 10  
OA-MacRobert-609 7-8  
OA-MacRobert-721 10  
OA-MacRobert-Conf Rm 1 RDEH 8-12 Rural Digital Economy Research Hub
OA-MacRobert-Conf Rm 2 RDEH 12-15 Rural Digital Economy Research Hub
Meston Building
Meeting Room Room Capacity
OA-Meston-G05 24
Regent Building
Meeting Room Room Capacity Note
OA-Regent-G17 (VC) 10-12 VC Facilities
University Office Building
Meeting Room Room Capacity Notes
OA-Univ Office-100 (HR Training Rm) 20 HR Training Room
OA-Univ Office-Committee Rm 2 35  
OA-Univ Office-Court Rm 35  
OA-Univ Office-VC Suite 25 VC Facilities
William Guild Building
Meeting Room Room Capacity
OA-William Guild-F31 22
OA-William Guild-F33 8
OA-William Guild-G38 24
OA-William Guild-S27 21
OA-William Guild-T1 30
OA-William Guild-T33 21
Zoology Building
Meeting Room Room Capacity
OA-Zoology-316 15
Others
Meeting Room Room Capacity Notes
OA-24 High St North Seminar Room tbc  
OA-Butchart-Meeting Rm 1 tbc AUSA Meeting Room
OA-Butchart-Meeting Rm 2 tbc AUSA Meeting Room
OA-Butchart-Small Hall tbc AUSA Meeting Room
OA-Butchart-Squash Court Space tbc AUSA Meeting Room
Foresterhill Meeting Rooms

Staff Meeting Rooms

Members of staff can schedule (book) meetings rooms for University business using Outlook or Outlook Web App (OWA).

We've produced fact sheets for meeting organisers, outlining the simple steps on how to Schedule a meeting and book a room:

Please Note: It is important that you check a meeting room's availability (using Outlook Scheduling Assistant) before submitting your meeting request. Availability is indicated by coloured blocks on the calendar; if the room is free, there will be no colour block. Some room requests can only be actioned during working hours.

Suttie Centre

The Suttie Centre and MacGillivray rooms are bookable online and are managed by Arlene Ray.

Health Sciences Building
Meeting Room Room Capacity Note
FH-Health Sciences-115 (VC) 30 Boardroom; 50 Seminar VC Facilities
FH-Health Sciences-213 20 No AV facilities
FH-Health Sciences-315 20 No AV facilities
IMS Building
Meeting Room Room Capacity Note
FH-IMS-05.15.06 Viva Room 8  
FH-IMS-Atrium Varies, ask for details  
FH-IMS-Level 2 Meeting Rm 16-18 Projector
FH-IMS-Level 5 Conf Rm 16 Boardroom; 30-35 Seminar Projector
FH-IMS-Level 7 Conf Rm 100 Seminar Projector
Polwarth Building
Meeting Room Room Capacity Note
FH-Polwarth-0:054 12  
FH-Polwarth-1:026 tbc  
FH-Polwarth-1:029 18  
FH-Polwarth-1:044 10 No windows
FH-Polwarth-2:035 10 No windows
FH-Polwarth-3:052 30  
FH-CAPC-Seminar Room 6 chairs only, no table Centre for Academic Primary Care - Ad Hoc Meeting Room
Conference and Events

Conference and Events in Campus Services manage the following rooms:

Sir Duncan Rice Library

Library Meeting Rooms

From 22 May 2017 staff will no longer be able to book meeting rooms in The Sir Duncan Rice Library via Outlook. All enquiries regarding booking of rooms in the Library should be directed to adminroombookings@abdn.ac.uk.

 

Please ensure that you consult the Library Room Booking Guidelines prior to submitting a booking request and attach a completed Library Room Booking Form to your request email.

 All Library room requests can only be actioned during working hours.

Campus Meeting Room Room Capacity Note
Old Aberdeen Library-Meeting Rm 1 (706) 25-30 Boardroom;
50 Theatre
Can be combined with Breakout Room
Library-Break Out Room
(707)
Break Out Space, scattered seating Can be combined with Meeting Rooms 1 and 2
Library-Meeting Rm 2
(711)
6-8 Boardroom Can be combined with Breakout Room
Library-Meeting Rm 3
(712)
12-15 Boardroom  

 

If you have any further queries, please contact the Library Room Bookings team at adminroombookings@abdn.ac.uk.