This section contains information which is designed to assist new members of staff settle in to the life of the University as quickly as possible. You will also find information relating to your relocation to Aberdeen.
For additional guidance and information please contact HR.
- Before you Arrive
New Start Checklist
Before you start working for the University, please ensure you have completed the following tasks:
Access to IT Facilities
You will need your IT account username and a password to access University computing facilities including email and calendaring, filespace, printing, payslips and so on. You will receive three separate emails up to 14 days before your start date:
- Welcome email confirming employee number
- Email containing your IT account username
- Email containing a temporary password and a link to the password reset portal
Please log in to the portal using your IT account username and the temporary password we provide, then reset your password.
ID Card Photo
Within one week before commencing employment at the University, please email a digital photograph to email@example.com or alternatively send a passport size photograph to the Human Resources Office, Room 103, University of Aberdeen, University Office, King’s College, Aberdeen, AB24 3FX.
HR will then forward this to the InfoHub, who are responsbile for printing ID cards. Your card will then be available to collect from the InfoHub (located on Elphinstone Road, AB24 3TU). If you will be based on the Foresterhill Campus, you can collect your ID card from HR Office, Room 3.034, Polwarth Building. If you experience any issues with your ID card, please contact firstname.lastname@example.org.
Your ID card is also your library card.
Passport Confirmation of Immigration Details
You are required to bring your passport and immigration documents to the Human Resources department for checking (Room 103), University Office, Old Aberdeen on or before your first day of employment. Any delays in doing so may affect your eligibility to commence working at the University.
Return of Documentation
Signed Contract of Employment
Please return one signed copy of the complete Statement of Particulars of Terms and Conditions of Employment to Human Resources Office, Room 103, University of Aberdeen, University Office, King’s College, Aberdeen, AB24 3FX within one week of receipt or send a scanned copy of your signed contract of employment. Please email a copy to email@example.com prior to commencing your employment at the University.
Employee Information Form
Please complete the Employee Information sheet and return it to Human Resources Office, Room 103, University of Aberdeen, University Office, King’s College, Aberdeen, AB24 3FX at your earliest convenience to ensure prompt payment of your salary or send a scanned copy of your signed contract of employment. Please email a copy to firstname.lastname@example.org prior to commencing your employment at the University.
- Relocation information
Relocating to a new area can be a daunting experience for any new member of staff. To help you with relocating to Aberdeen to take up your new appointment, we have compiled the following information which we hope will help you to get started with some of the essentials when taking up your new post.
Please read the Relocation Expenses Guidance Notes for full details of the process.
The Relocation Claim Form should be submitted in accordance with the guidance notes.
If you have any questions about Relocation Expenses, please Contact HR.
The University has houses/flats available for rent to University staff. The properties which are located on the Old Aberdeen campus and at the Rowett Institute in Bucksburn, are on a bus route to Foresterhill and the City Centre. For further information and to apply for staff accommodation visit the Accomodation for Staff page.
Aberdeen City and Shire has a wide selection of private accommodation available, however, you should be aware that at present there is a high demand for rental accommodation within the city and you should make sure you have arranged your accommodation well in advance of your arrival in Aberdeen.
You can find out what properties are available at the Aberdeen Solicitors Property Centre. This is a useful source of information on accommodation available to rent in the Aberdeen area, as most of the Aberdeen solicitor's pool their properties for rent and sale here.
You can visit the centre in person at
40 Chapel Street,
There are also a number of letting agencies in Aberdeen such as
Please note that this information is provided for illustrative purposes only and other letting agencies exist within Aberdeen. The University of Aberdeen has no links to private letting agencies within the City.
Information on bed & breakfasts, guest houses and hotels and their location in relation to the University campuses can be found at these web links:
There are many major banks and building societies operating in Aberdeen. Branches for all these can be found in the city centre with several of these banks having more than one branch in the city at various locations including near the Old Aberdeen and Foresterhill campuses.
Please contact email@example.com should you require an employer reference to open a bank account. An employer reference can be provided once you have returned your signed contract of employment and provided copies of your right to work documents.
National Insurance Number
A National Insurance (NI) number is a personal number used
- to record a person's NI contributions and credited contributions
- because it is needed when claiming social security benefits
You should apply for a NI number if you do not already have one and
- you have started or are about to start work
- you are self-employed
- you want to pay voluntary NI contributions and would benefit from paying them
For these applications you should telephone 0845 600 0643 between 8.00am and 6.00pm, Monday to Friday.
For further information please follow this link: gov.uk/national-insurance.
The King's College campus-based Rocking Horse Nursery provides childcare for preschool aged children of students and staff. The nursery has three 'departments' which cater for 0-2, 2-3 and 3-5 year olds respectively.
The Rocking Horse Nursery has facilities for 46 children, from 0-5 years of age. Places are allocated according to the waiting list and the age of the child. Early booking is advisable.
The Rocking Horse Nursery is situated at 51 College Bounds, within the grounds of Crombie-Johnston Hall of Residence, and has a large play area ringed with mature trees. All enquiries should be addressed to
Rocking Horse Nursery
University of Aberdeen
The Local Authority that the University is situated in also provides a pre-school education service Further options for child care may be explored via the external government Childcare Link website.
The University also has a Childcare Vouchers Scheme which is a tax saving initiative for staff.
The education service in and around Aberdeen is provided by the relevant Local Authority for where you live.
Information on schools in and around Aberdeen
Healthcare Local health services in the area are provided by NHS Grampian who have a list of the services they provide. It is recommended that you register with your local medical practice, a list of which is provided by NHS Grampian and can be found on the above website. Dentist Registration
If you are not already registered with a dentist, you are recommended to do so. The NHS Grampian Dental Services website contains information about how to register with a dentist and the Dental Registration Information Sheet provides further guidance.
In addition, the Dental Information and Advice Line can help with a variety of dental enquiries. It is open Monday to Friday 8.05am-5.45pm. The number is 0845 45 65 990.
Call the line if
- You have a dental enquiry,
- You wish to register with a dentist. This line is able to provide details of NHS practices are registering new patients,
- You are not registered with a dentist and are experiencing tooth pain or have a dental emergency (call NHS 24 on 111 outside the hours of this line).
Local services and amenities are provided by the relevant local authority depending on where you live, for those living in and around Aberdeen these will be provided by either Aberdeen City Council or Aberdeenshire Council. For those living further distance from the University a full list of local authorities in Scotland can be found on the Scottish Government's website.
Registering with the Police
If you are a citizen of certain countries, and have been given permission to stay in the United Kingdom for more than six months, you will normally be required to register with a police station in the area in which you are living. Information on registering with the police including who needs to register can be found on the Home Office website.
If you need to register, this requirement will be endorsed in your passport. You must register within seven days of arriving in the United Kingdom. To register you will need your passport, two passport size photographs of yourself are usually required and the registration fee.
This should be done at:
Queen Street Police Station
Tel: +44 (0) 1224 3061058
As a new member of staff to the University of Aberdeen, we would like to take this opportunity to extend a warm welcome to you.
The University holds monthly induction events for new staff (including a campus tour). University induction events are intended to supplement local induction procedures and cover the following areas:
- A Brief History of the University
- Composition of the University
- Who’s Who?
- Our Ambition and The Strategic Plan
- The Sixth Century Campaign
- Funding and Resources
- Health and Safety
- Appraisals & Training
- Campus Facilities
- Campus Tour
Induction Dates for 2017
(Please note that if you attend the Staff Induction before your start date you will not be paid)
- Tuesday 27 June 2017
- Tuesday 25 July 2017
- Tuesday 29 August 2017
- Tuesday 26 September 2017
- Tuesday 31 October 2017
- Tuesday 28 November 2017
- Tuesday 12 December 2017
Venue and Booking
Induction Sessions take place in the HR Training Room (Room 100) in the University Office, King's College, from 10.00am-12.30pm.
Please book a date as close as possible to your start date. To book your place, please contact Grant Rae on firstname.lastname@example.org
Equality and Diversity Training
The University has launched an Equality and Diversity e-training facility for all staff. The e-training is an easy way to ensure your knowledge on Equality and Diversity matters is up-to-date. This will help to ensure that the University creates a learning and working environment which is accessible and inclusive. Two modules are available.
'Diversity in the Workplace' provides basic training on the legislative framework and its practical implications. All staff are required to complete this module within three months of taking up an appointment at the University.
The second module, 'Diversity in Teaching and Learning', focuses on the specific issues for teaching staff. It allows colleagues to reflect on their teaching practice and provides guidance regarding developing an inclusive learning environment.
Each module will take approximately 60-90 minutes to complete. They can be started, saved and returned to at your convenience. The modules work best on a PC.
To be set up on the module you must first be enrolled.
Please contact Grant Rae, Human Resources Services Assistant at email@example.com prior to accessing the link below to initiate enrolment.
Should you have any issues accessing the system to complete training after you have been enrolled please contact Grant Rae, Human Resources Services Assistant at firstname.lastname@example.org for advice or assistance.
- Click here to access the training
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