These guidelines will be helpful if you are organising a University event

Please contact the Events Team if you have any questions.

Please note:
if you want to book a venue or organise catering, contact  Conference and Events.

Media and Press

The Communications Office is here to help you get your stories out to a wide international audience, including policy-makers and influencers, industry, prospective students, funding bodies, alumni and donors, interest groups, and the general public.

To contact the Communications Office about any of the following, call +44 (0) 1224 27 2014 or email

News to tell

Do you have new research findings, a funding award, a project about to start, a need for volunteers, an achievement or other human interest story about yourself, a colleague or a student? We can help get your story to your targeted audience, with all the benefits that can bring for your work.

Success to celebrate

Have you, or a colleague, or one of your students, won an award or other accolade that we can celebrate (which does not need to be directly work-related). We are very keen to publicise the academic and personal achievements and stories of our diverse international community, including in your own home media.

If you think you have a story to tell. Fill in the form below and send it to

Expert comment
Are you willing to be contacted by a Communications Officer at short notice (sometimes out-of-hours) to provide expert comment on a breaking news story or other topical issue? If we do not already have your details, please do get in touch with Communications.
Requests and queries from politicians and their offices
If you are contacted direct with a request please let Communications know. We will be able to assist and add value as appropriate. For visits to campus by senior politicians, dignitaries or other high profile figures please see VIP visits.
Alerts and advice
If you suspect that some aspect of your work may become an issue in the media, or has the potential to be misrepresented or misunderstood, please let us know. We will be happy to support and advise.
Media training
We can provide ongoing guidance and support in engaging with media, including basic tips to help you achieve the best result. We can also advise on further training and refresher courses, including broadcast interviews and engaging with the media on controversial issues.
Media monitoring
We monitor media coverage daily and produce a report for the University Court. Our latest online coverage can be found in News, Events and Media on our website, and we can supply more information and respond to queries direct.
Radio Interviews

We have an ISDN phone line in room 154 in the University Office which is available for live and pre-recorded radio interviews during office hours.

Internal Communications

Guidance and templates

The links below provide helpful guidance and templates for staff to refer to when communicating with an internal audience. If you need further advice please contact

Communication Champions

Would you like to join our network of communication champions? This group aims to improve the flow of information between departments and schools. If you’re interested in becoming a communication champion please talk to your line manager or contact

StaffNet News

Do you have good news to share in next Friday’s StaffNet News? Tell us about it: Contributions should be submitted by 12 noon on Thursdays. Please note that StaffNet News is for promoting University news and events only. Please read our guidelines for contributions before submitting. 

Getting to know articles

Our “Getting to know…” articles help you learn more about the work of colleagues across the institution and give you a platform to share more about your role at the University. Click here for recent articles and details of how you can be involved.

Brand guidelines

Our brand portal provides you with all the resources you need to deliver our message clearly and credibly to any audience.

Public Affairs (policy and political engagement)

We have a dedicated Public Affairs Team to advise and assist colleagues in promoting the research and expertise of the University to the political, policy and civic audiences.

The team’s role is to develop and facilitate interactions with elected members of national and local governments (Scotland, UK, Europe), and senior policymakers within those governments. At a local level, the team supports relations with the local authorities and community.

The team coordinates biannual briefing sessions for local MSPs, MPs and MEPs, and issues a regular ‘Aberdeen Bulletin’ to MPs, MSPs and MEPs on Aberdeen’s teaching, research and other policy-influencing activity.

The team also supports ministerial and VIP visits to the University. The team can help colleagues in:

  • Communicating with policymakers and influencers at Holyrood and Westminster and elsewhere
  • Keeping up to date with parliamentary and government activities at a devolved, UK and European level, from debating chamber through to the various committees and groups
  • Providing advice and training for staff seeking to engage with policy and policymakers
Contact Us
Useful Websites
VIP Visits

VIP visitWe are delighted to regularly welcome to the University government ministers, other senior politicians, international diplomats and leaders, VIPs and well-known individuals in many fields of arts, culture and science.

Our research and teaching activity is of particular interest to those involved in developing and influencing policy and practice in all areas of society, health and industry. For the University it is critical that we contribute knowledge and rigorous research to enable informed decisions to be made on topics that affect our communities today and in the future.

If you are contacted directly with a request for a visit, or if you are considering inviting a high-profile figure to an event or meeting, please contact the Communications office. They will advise on protocol and may be able to add value to the visit through other areas of interest or campus tours, and will be the contact for any media activity.

Please note that all invitations to members of the Royal Family, the First Minister of Scotland, or Scottish or UK Ministers must be issued through the Principal’s Office. 

Style Guide

These guides have been produced to promote a consistent style for University of Aberdeen letters, reports and publications, and for the University’s website.

They are based on commonly accepted standards such as those adopted by The Times and the BBC.

If you have any suggestions to add, or any comments or queries, please contact Communications.