The Procurement Team provides professional help and advice on all aspects of buying goods or services for the University.  We will help select the best suppliers and achieve best overall value for money; assist with questions on best practice; provide guidance on major projects, and are responsible for ensuring that all University Schools and Directorates operate within the Public Procurement - Procurment (Scotland) Regulations and EU Directives. 

We are a subsection of Finance and report to the Finance Director.

If your requirement may be £50,000 or above you must contact the Procurement Office.

High Volume, High Value Contracts can be found here

This document is updated regulary.  If you cannot find what you are looking for, then please contact the Procurement Office

Our Team

Helane Gannicliffe - Head of Procurement

Helane heads the section and manages the work of the team. She sets procurement strategy and operational planning.  Provides advice on all procurement matters particularly on high value/high risk procurements.  Helane approves any requisitions of values greater than £50,000 and reviews any sole supplier transaction over £25,000.

Email: h.gannicliffe@abdn.ac.uk 
Tel: +44 (0) 1224 27 3521


Leon Mouat - Contract Manager

Leon line manages the Contracts Team and Supplier Administrators.  He provides advice on all procurement matters, manages and conducts tender exercises of particularly high value (i.e. over £50K).  He is responsible for management of the University Contract register and the local management of national and consortium agreements.  

Email: leon.mouat@abdn.ac.uk 
Tel: +44 (0) 1224 27 2821


Linda Leslie and Demie Hall - Supplier Administrators (job-share)

Linda and Demie deal with Supplier set ups - from actually setting them up on the Finance & Procurement system, amending details of existing Suppliers, to carrying out credit checks. They also maintain the supplier information and product catalogues held for the Finance & Procurement system.

Email: procurement@abdn.ac.uk
Tel: +44 (0) 1224 27 2824


Awo Frimpong - Contract Officer

Awo manages tenders in compliance with current legislation and University Finance and Procurement Regulations.  She is responsible for preparing procurement sourcing strategies for each tender exercise she is involved with.  Awo advises and guides non-procurement staff on procurement matters and legislative requirements. She participates in and leads user intelligence and commodity group activities and leads on institutional procurement initiatives. 

Awo contract manages the University's contract with Office Depot, who provide the University with stationery, paper and computer consumables and the taxi services contract.

Email: a.frimpong@abdn.ac.uk
Tel: +44 (0) 1224 27 2010


Martin Phillips - Trainee Contract Officer

Martin manages tenders in compliance with current legislation and University Finance and Procurement Regulations.  He is responsible for preparing procurement sourcing strategies for each tender exercise he is involved with.  Martin advises and guides non-procurement staff on procurement matters and legislative requirements.  He participates in and leads user intelligence and commodity group activities and contract manages the central contracts for leased vehicles and lab maintenance and assists with Estates Termed Contracts

He is working towards MCIPS (Chartered Institute of Procurement & Supply) professional membership

Email: m.phillips@abdn.ac.uk
Tel: +44 (0) 1224 27 4057


Aileen Johnston - Procurement Assistant

Aileen is the first point of contact for queries by telephone, email or post. Amongst other things, she provides admin support to the Procurement Team and routine contract tasks.  Aileen maintains the section web pages, the Procurement helpdesk and eInvoicing adoption project. She is also involved with ordering and expediting goods and services using the Finance & Procurement system.

Email: procurement@abdn.ac.uk 
Tel: +44 (0) 1224 27 4467

Forms and Templates

Supplier Set Up Form

Bid summary form.doc

Standard ITQ Template.doc

Formal ITQ Template.docx

Award Letter (FORMAL OR STANDARD).doc

Unsuccessful Letter Standard ITQ Template.doc

Unsuccessful Letter FORMAL ITQ Template.doc

University of Aberdeen Supply Chain Code of Conduct.docx

Data Protection - Third Parties - Questionnaire.docx

Contract Management Guidance (002).docx

SingleSupplierJustification.doc

 

Useful Links

APUC

APUC stands for Advanced Procurement for Universities and Colleges. It acts as the procurement Centre of Expertise for the 62 Universities and Colleges in Scotland. APUC's aim is to maximise the contribution that advanced procurement makes to teaching expertise and research within these establishments.


Scottish Government Procurement Journey

This set of procedures is subject to change from time-to-time, so a link to the Scottish Government Portal is provided here


CIPS

CIPS stands for Chartered Institute of Procurement & Supply.  CIPS exists to promote and develop high standards of professional skill, ability and integrity among all those engaged in purchasing and supply chain management. CIPS assists individuals, organisations and the profession as a whole.


Electronics Watch

Electronics Watch  The University of Aberdeen became a founding member of Electronics Watch in 2015, an independent organisation that works to ensure good working conditions in factories providing goods bought by public sector members.  We regularly provide reports to them of ICT equipment we buy and where they are produced and Electronics Watch work with civil society organisations in the countries where the factories are located to monitor working conditions.


HEPA

hepa stands for Higher Education Procurement Association.  HEPA is the network for procurement professionals in the HE sector. It was created as a result of the challenge set out in the Diamond Report to enhance the expertise and capacity of university procurement. 


Suppliers' Guide

The University of Aberdeen is committed to obtaining the best value possible from all of its business transactions. Procurement at the University of Aberdeen will apply the highest ethical standards in terms of: our treatment of suppliers; our sustainable approach; the personal conduct of our buyers and legal compliance.

The University’s Contracts Register is available here.