New applications for Supplier Set Ups and amendments are processed by Demie Hall and Linda Leslie, using the Supplier Form. This form is to be used for companies, partnerships and sole traders. For full guidance on payments to individuals please refer to Guidance on Payments to Individuals: which can be found here and then click on Other Payments.
If you are unsure please call 2824 or email us at firstname.lastname@example.org.
- Check to see that the new Supplier you are requesting to be added is not already on the Finance system
- Try to search on part of the name and scroll through
- Please make sure that no orders are made until the Supplier is actually set up, if there are no issues and the form is completed properly then this will be within three days (top) Should the supplier be Self Employed, please ensure that they also complete the Workers Status Questionnaire, under the 'Other Payments' tab. The Workers Status Questionnaire should, once completed by the Individual and finished by the requestor, be submitted to Sarah Thomson in Payroll for checking and verification received from Payroll before submitting the final Supplier Request.
Also, attention should be applied to the requirement for a Bid Summary Form, this form is available here.
The Type of Supply/Service Box must be completed, using the correct Supply/Service Code. (At present please contact Procurement)
Product codes (UNSPSC) help other users to search for a supplier, At present please contact Procurement for the correct code.
Once the Supplier Form has been completed, please visit https://www.abdn.ac.uk/staffnet/secure/finance-system-how-to-guides-432.php and follow the guide entitled Setting up a supplier.
Amendments are completed on the same Supplier form given above, just check the box given on page 2 for amendment and complete as before. Please note that changes to company name, address or bank details need to have headed paper confirmation or official email from the requesting Supplier.
Supplier Credit Account Applications are often received when we are dealing with a Supplier for the first time. These are completed by the Supplier Administrators. The forms can be scanned in and emailed to Procurement at email@example.com, or mailed to Procurement, Room 46, University Office, Kings College.