Model Publication Scheme

Last reviewed 24 September 2018.

  • The University of Aberdeen has adopted the Model Publication Scheme produced and approved by the Scottish Information Commissioner.
  • We publish information that we hold within the following nine classes of information.
  • Once information is published under a class we will continue to make it available for the current and previous two financial years.
  • The Publication Scheme is reviewed quarterly to ensure that information is current and links are working.
  • Where information has been updated or superseded, only the current version will be available. If you would like to see previous versions, you may make a request to us for that information.
  • A paper copy of the scheme and Guide to Information may be emailed or posted on request, or alternatively viewed on site at the Sir Duncan Rice Library. Please telephone +44(0) 1224 272596 or +44(0) 1224 273079 or email foi@abdn.ac.uk for assistance.

Please click on the relevant tab below to access the information published within each class.

Class 1 - About University

Class Description
Information about the University: who we are, where and how to find us, how to contact us, how we are managed and our external relations. Last reviewed 24 September 2018.


General Information about the University

The name, address and contact details for the University Main Office are detailed below
The University of Aberdeen
King's College
Aberdeen
AB24 3FX
Telephone: +44 (0)1224 272000


University Location

Organisational Structure, roles and responsibilities of senior officers

Business opening hours

The University Office opening hours are from 0900 to 1700 hours, Monday to Friday, throughout the year with the exception of recognised holidays.

Contact details and advice about how to request information from the University

For all general enquiries during office hours, Monday to Friday 9am-5pm, please contact
King's College Aberdeen
AB24 3FX  Tel: +44 (0)1224 272000

Complaints

Publication Scheme and Guide to Information

  • Under the Freedom of Information (Scotland) Act 2002 (FOISA) the University has produced a Publication Scheme and Guide to Information which are available here
  • The information you are looking for may be found by contacting the relevant section of the University directly. An A-Z index for finding information on our website is also available here

Charging schedule for published information

  • Information relating to the University's charging policy for published information under the Publication Scheme is available in Section 4 of the Guide to  Information
     
  • If you cannot find what you are looking for from the Publication Scheme, then try our "Menu" tab with quick links on our home page,  or the "Search" function, located at the top of the screen.
     

Please email foi@abdn.ac.uk or telephone +44 (0) 1224 272596 or +44 (0) 1224 273175 for any further assistance


Constitution

The University of Aberdeen is a charity registered in Scotland No. SCO13683

How the University is run

  • The activities and details of University committees with executive decision-making powers are available here
    Click on the individual committee for further details about remit, membership and minutes (where available)
  • Information on University governance structure and controls is included within the University annual report and accounts, and also available here 
  • The University Ethical Statement is available here
  • University Court - Information on Remit, Membership and Minutes of Meetings is available here
  • University Court - Statement of Primary Responsibilities
  • Senate - Information on Remit, Membership, Minutes, Standing Orders is available here
  • General Council - Information on Remit, Meetings and Event is available here
  • Information on the University's research governance structure is available here. Information on Research ethics and governance is available here
  • The names and remits of key senior academic and management roles, responsible for strategic and operational services and functions are available here
  • Governance policies are available on the University's Policy Zone
  • Code of Practice to Ensure Compliance with Part II of the Education Act 1994 is available here
  • Code of Practice on Conflicts of Interest is available here
  • Policy & Procedure on Public Interest Disclosure (Whistleblowing) is available here
  • A summary of key governance and financial controls are set out within the University’s Financial Regulations available here
  • Registers of Interest for members of Court are available here. Click on the "View biography" tab for specific details about each Court member

Corporate Planning

  • Our Vision, Mission and Values are available here
  • Our Strategic Plan is available here
  • Our strategy for Sustainability and Social Responsibility is available here
  • Our strategy for Equality and Diversity is available here
  • Corporate policies such as Health & Safety, Equality & Diversity, Sustainability are available here
  • The University's planning process is co-ordinated through the University's Court, Planning Directorate and relevant committees. The planning process timetable is influenced by external agencies, such as the Scottish Funding Council; Universities UK and the Scottish Executive, to which links are provided from the University's website.
  • The current schedule of key committee meetings is available here

External Relations - accountability

Class 2 - How we deliver our functions and services

Class Description: Information about our work, our strategy, our policies for delivering functions and services, and information for our service users. Last reviewed 24 September 2018.


Functions

Description of functions, including statutory basis for them, where applicable


Research


Teaching


Student Administration and Support


Aberdeen University Student Association (AUSA)

For specific information on the formal legal and structural basis of the University’s relationships with the Students Association please contact:

Mr B Purdon
Clerk to the University Court
University Office
King’s College
Aberdeen
AB24 3FX
Tel: +44(0)1224 273949
Email: b.purdon@abdn.ac.uk
 


External and Community Relations


Strategies, Policies and internal staff procedures for performing statuory fucntions

Research

  • The University’s research strategy is contained within the University’s Strategic Plan which is available here
  • A strategic overview can be found here
  • Details relating to the University Research Policy Committee are available here
  • Information relating to research ethics and ethical approval of research is provided in Section 3 of the Research Governance Handbook, available here
  • The Academic Quality Handbook outlines the relevant information for research students, supervisors and Heads of School, available here

Teaching


 Student Administration and Support


How to report a concern

For all enquiries during office hours please contact
King’s college
Aberdeen
AB24 3FX
Tel: +44(0)1224 272000

For procedures on how to complain about the institution you may wish to contact the relevant School, Institute, in the first instance. Contact details for  Schools or Institutes are available here

Information on procedures for dealing with student complaints and appeals is available here


Reports of the authority's exercise of its statutory functions

Research

  • The University’s performance in the Research Excellence Framework (REF 2014) is available here

Teaching

  • The QAA undertakes a rolling 4-year programme of Enhancement-led Institutional Review (ELIR) of all HEIs in Scotland. The main focus of ELIR is to review our approach to improving the student learning experience, examines our ability to secure the academic standards of our awards and to manage the quality of the learning opportunities we provide for our students. Our Enhanced-led Institutional Review Reports (ELIR) are available here

Fees and Charges

  • Information on student finance including tuition fees and association guidance can be found here
  • Information on scholarships and bursaries is available here
University Services

Library, Special Collections and Museums

Library, Special Collections and Museums are at the heart of teaching, learning, research and public engagement at the University of Aberdeen and form a single directorate headed by the University Librarian and Director of Library, Special Collections and Museums.

The Sir Duncan Rice Library
University of Aberdeen
Bedford Road
Aberdeen
AB24 3AA

Tel: +44(0)1224 273330
Fax: +44(0)1224 273956
Email: library@abdn.ac.uk

Neil Curtis - Head of Museums
+44(0)1224 274303

University of Aberdeen Museums
King’s Museum
Old Aberdeen Town House
High Street
Aberdeen
AB24 3EN

Tel: +44(0)1224 274330
Fax: +44(0)1224 274302
Email: museums@abdn.ac.uk


Searching Catalogues

Please note that material reference by catalogues will generally be exempted as “otherwise accessible” under Section 25 of the Freedom of Information (Scotland) Act 2002, since it is available in terms of the “Library Facilities” Class.

Collections


Statement of Public Task required by the Re-use of Public Sector Information Regulations 2015

The University of Aberdeen complies with the Re-use of Public Sector Information Regulations 2015.

These regulate how information produced, held and disseminated by the University Library, Special Collections and Museums is made available for re-use. Details relating to our public task, information assets, and contact details for requesting permission to re-use any of the information we produce, hold or disseminate are available here.


Public Events


Public Services


Contact Details

  • For specific or general enquiries regarding Research please contact
    Research & Innovation Office
    The University of Aberdeen
    King’s College
    Aberdeen
    AB24 3FX

    Tel: +44(0)1224 272123
    Email: res-innov@abdn.ac.uk
     
  • All queries relating to the Academic Quality Handbook should be directed to
    Academic Services, Registry
    Tel: +44(0)1224 272926
    Email: academicservices@abdn.ac.uk
     
  • Student Advice & Support Office
    Student Advice & Support
    The Hub
    Elphinstone Road
    Aberdeen
    AB24 3FX

    Tel: +44(0)1224 273935
    Email: student.support@abdn.ac.uk
     
  • Student Recruitment and Admissions Service
    Student Recruitment & Admissions Service
    University Office
    Kings College
    Aberdeen
    AB24 3FX

    Tel: +44(0)1224 272090/1
    Email: study@abdn.ac.uk
     
  • Aberdeen University’s Student Association (AUSA)
    Aberdeen University Students' Association
    The Hub
    Elphinstone Road
    Aberdeen
    AB24 3TU

    Tel: +44 (0)1224 272965
    Email: ausa@abdn.ac.uk
Class 3 - How we take decisions and what we have decided

Class Description: Information about the decisions we take, how we make decisions and how we involve others. Last reviewed 24 September 2018.


Decisions taken by the organisation


Public consultation and engagement strategies


Reports of Regulatory inspections, audits and investigations 

  • The University is required to provide a number of statutory and other returns, including:
    • The annual Higher Education Statistical Agency (HESA) Student Return
    • The annual HESA Aggregate Offshore Return
    • The HESA Key Information Sets Return (KIS)
    • HESA Destination of Leavers of Higher Education (DLHE)
    • National Student Survey and Scottish Funding Council (SFC) Early Statistics and Final Figures
       
  • Statutory Returns

Contact Details

  • Communications Team
    Tel: +44(0)1224 272014
    Email: communications@abdn.ac.uk
     
  • Head of Communications
    Tel: +44(0)1224 273108
    Email: communications@abdn.ac.uk
     
  • For specific requests for information or general enquiries relating to regulatory inspections please contact:
    Freedom of Information Officer
    Library, Special Collections & Museums
    The Sir Duncan Rice Library
    The University of Aberdeen
    Bedford Road
    Aberdeen
    AB24 3AA

    T: +44 (0)1224 272596 or +44 (0)1224 273175 
    Email : foi@abdn.ac.uk
Class 4 - What we spendand how we spend it

Class Description: Information about our strategy for, and management of, financial resources (in sufficient detail to explain how we plan to spend public money and what has actually been spent). Last reviewed 24 September 2018.


Financial Statements

Finance Contacts

Purchasing plans and Capital funding plans

  • Information on the main sources of the University's research funding is provided in the University's annual accounts, available here
  • Information on capital grants and expenditure is report in the University’s annual accounts, available here

Financial administration 

  • The University’s Financial Regulations outline our financial, budgetary and accounting controls is available here

Expenses policies and procedures

Senior staff expenses

Board member remuneration other than expenses

The remuneration of the most senior members of staff of the University is determined by the University Remuneration Committee, which advises the University Court on matters relating to the pay and conditions of senior staff.


Pay and grading structure

Funding awards 

For general enquiries
Email: finance@abdn.ac.uk

Director of Finance
Finance and Procurement
University Office
King's College
Aberdeen
AB24 3FX

Class 5 - How we manage our human, physical and information resources

Class Description: Information about how we manage the human, physical and information resources of the authority. Last reviewed 24 September 2018.


HR Resources

Employment Terms

Staffing Structure

Recruitment policies

Performance Management

Salary and Grading

Promotion

Pensions

Discipline

Grievance

Staff Development

Staff Records

Staff Facilities

Employee Relations

  • Information on Unions
     
  • PNCC -  The University Court has established the Partnership Negotiating & Consultative Committee (PNCC) to provide a regular and effective means of partnership discussion, with staff and trades unions and negotiation and consultation on matters affecting terms and conditions of employment (other than matters which are the subject of national negotiations).
     
  • The University’s policy and procedure on public interest disclosure (whistleblowing)
Physical Resources

Information relating to the University’s estates performance is included in the Estates Strategy document, available here

Environmental Policies

The following policies are available centrally in the University's Policy Zone.

If you have any questions regarding the University of Aberdeen’s commitment to Sustainability and Social Responsibility please contact Fraser Lovie or on +44(0)1224 273165

Please contact:
The Environment Office
University Office
University of Aberdeen
Aberdeen
AB24 3FX
Tel: +44(0)1224 272063
Email: environment@abdn.ac.uk

Description of the Estate

  • An introduction to the University estates is available here
  • An A-Z list of University buildings, with accompanying location information and map is available here
  • If you cannot find what you’re looking for, please call +44(0)1224 272063 or email estates@abdn.ac.uk
     
  • For specific information please contact:
    Director of Estates
    King’s College
    Aberdeen
    AB24 3FX

    Tel: +44(0)1224 272060
    Email: a.donaldson@abdn.ac.uk

Estates Development Plans

  • Information on capital grants and expenditure on buildings, plant and equipment is reported in the University’s annual accounts, available here
  • Current Estates strategy

Maintenance Arrangements

Information Resources

Library and Archive Facilities

Library, Special Collections and Museums are at the heart of teaching, learning, research and public engagement at the University of Aberdeen and form a single directorate headed by the University Librarian and Director of Library, Special Collections and Museums.

For specific information or general enquiries please contact:

The Sir Duncan Rice Library
University of Aberdeen
Bedford Road
Aberdeen
AB24 3AA

Tel: +44(0)1224 273330
Fax: +44(0)1224 273956
Email: library@abdn.ac.uk

Head of Museums
Neil Curtis - +44(0)1224 274303

University of Aberdeen Museums
King’s Museum
Old Aberdeen Town House
High Street
Aberdeen
AB24 3EN

Tel: +44(0)1224 274330
Fax: +44(0)1224 274302
Email: museums@abdn.ac.uk

Searching Catalogues

  • Information on searching the library, archive and museum catalogues
  • Please note that material reference by catalogues will generally be exempted as “otherwise accessible” under Section 25 of the Freedom of Information (Scotland) Act 2002, since it is available in terms of the “Library Facilities” Class.

Collections and Collection Strategy

Library Computer Facilities

Other Information Facilities

Major Strategic Documents

  • Information on Museums strategic plans
  • For specific information requests please contact the relevant service (see above)

Archives

Please note that material referenced by catalogues will generally be exempted as “otherwise accessible” under Section 25 of the Freedom of Information (Scotland) Act 2002, since it is available in terms of the “Library Facilities” Class.

Statement of Public Task required by the ReUse of Public Sector Information Regulations 2015

  • The University of Aberdeen complies with the Re-use of Public Sector Information Regulations 2015.
    These regulate how information produced, held and disseminated by the University Library, Special Collections and Museums is made available for re-use.
    Details relating to our public task, information assets, and contact details for requesting permission to re-use any of the information we produce, hold or disseminate are available here.

University IT Services


Records Management Policy, including records retention schedules

Freedom of information policies and procedures

Data Protection Policy

  • Data Protection homepage
  • The University’s ‘Data Protection’ policy
  • Requests for your personal information - Write to:
    Data Protection Officer
    Library, Special Collections & Museums
    The Sir Duncan Rice Library
    University of Aberdeen
    Bedford Road
    Aberdeen
    AB24 3AA

    Email: dpa@abdn.ac.uk
    Tel: +44(0)1224 272037 or +44(0)1224 273175
    Fax: +44(0)1224 273984
Class 6 - How we procure goods and services from external providers

Class Description: Information about how we procure goods and services, and our contracts with external providers. Last reviewed 24 September 2018.


Procurement policies and procedures


Invitations to tender

  • Information relating to the University's tendering process, including guidance on tender thresholds, our selection process, tendering for items of special interest and issuing notices.

List of contracts which have gone through formal tendering, including name of supplier, period of contract, and value


Contact details

Head of Procurement
University Office
University of Aberdeen
King's College
Aberdeen
AB24 3FX

t: +44 (0) 1224 27 4467
e: procurement@abdn.ac.uk

Class 7 - How we are performing

Class Description: Information about how we perform as an organisation, and how well we deliver our functions and services.Last reviewed 24 September 2018.


Performance indicators and performance against them

Climate Change

In 2015, Public Bodies in Scotland were invited to submit (voluntarily) a sustainability report as part of a new obligation under statutory Public Bodies Climate Change Duties (PBCCD).  In 2016 that exercise became compulsory. 


We also publish the following statistical data on our website


Class 8 - Our Commercial Publications

Class Description: Information packed and made available for sale on a commercial basis and sold at market value through a retail outlet e.g. book shop, museum or research journal. Last reviewed 24 September 2018.


Class 9 - Our Open Data

Class Description: Open Data made available by the University as described by the Scottish Government's Open Data Strategy, which is made available online, with an open license, in an open and machine-readable format. Last reviewed 24 September 2018.

The University's open datasets

  • Information about researchers and research publications can be found on our Public Research portal, available here 
  • The Portal lists all public outputs as entered in Pure and links to the Aberdeen University Research Archive (AURA) where all open access full text publications are available to read.
  • The Portal currently displays researcher information, publications, activities and datasets. Other items such as impacts, press clippings and awarded grants will be added as we improve the functionality of the Public Research Portal.

For further details or enquiries, please contact:
Nykohla Strong
Email: n.strong@abdn.ac.uk
Tel: +44 (0)1224 272077


Open data sets and their metadata, or links to where they are accessible

  • Details of datasets which are available in our institutional public dataset catalogue are available here

Statistical data, which has been published on our website include;

  • Admissions data for the School of Medicine, Medical Sciences and Nutrition is available here
  • Staff and student data published under our Public Sector Equality Duty is available here
  • Procurement Emissions summary data is available here.
  • Water Usage Performance data is available here. Click on the "Reporting" tab
  • Energy Performance data is available here. Click on the "Reporting" tab
  • Waste management data is available here. Click on the "Reporting" tab
  • Transport Survey report data is available here. Click on the "Reporting" tab
  • Statistical information relating to student pass rates, retention, applications and awards is available here