Leave Year
The University's leave year runs from 1 October to the following 30 September. Holidays are arranged in agreement with the Line Manager, taking into account School/Administrative Sectional requirements, in accordance with School/Administrative Sectional procedures.
Additional guidance for staff and managers in relation to annual leave is available in this document:
Harmonisation of Terms and Conditions of Employment - including annual leave
The University and the Campus Trade Unions reached final agreement and signed the Collective Agreement on Harmonisation of Terms and Conditions of Employment in 2024.
As part of the Agreement with regard to annual leave entitlement, staff in Grades 1-4 were given 2 additional days' leave, to be used in the remainder of the 2023/24 leave year. Taking this into account, the Agreement also included changes to the public holiday payments for the remaining public holidays in the 2023/24 leave year. Enhanced payments did not apply to these, therefore, if staff required to work on the July and/or September public holidays were paid at plain time and able to take a day's leave at another time in the 2023/24 leave year.
From 1st October 2024, the new Annual Leave Regulations for Academic and Academic Related Staff apply to all staff.
- All Staff
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The Annual Leave arrangements applying to all staff can be found in the document below:
Staff are entitled to, in any one leave year, 41 days (Monday - Friday) as holidays with pay. The 41 days entitlement shall normally include:
- 30 days for annual leave
- 4 days public/statutory/local holidays (treated as normal annual leave)
- 4 days when the University is closed for public/statutory/local holidays as follows
- Christmas Day
- Boxing Day
- New Year's Day
- 2 January
- 3 University closed days to be taken during the Christmas and New Year vacation
(or days in lieu if these fall on a Saturday or Sunday)
Calculating Annual Leave Entitlement
A part-time member of staff who is employed throughout the whole year shall be entitled to holidays with pay, the rate of pay being proportionate to their shorter working period. Staff (either whole or part-time) who are employed regularly for only part of a year shall be granted holidays proportionate to their total period of actual service in the leave year.
The pro rata calculation to establish entitlement will be based on the overall holiday entitlement (41 days).
You can calculate your entitlement using the Annual Leave Calculator.
- Purchase of Annual Leave Scheme
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The Purchase of Annual Leave Scheme has been introduced as a benefit for staff to increase the degree of flexibility in planned time off.
For more information go to to the Purchase of Annual Leave Scheme page.