Quality Assurance Committee

Quality Assurance Committee
Agenda

A meeting of the Quality Assurance Committee will be held on 13 December 2023 at 2:05pm in Court Room, University Officer and also via Microsoft Teams

Mr Liam Dyker, Administrative Officer

Clerk to the Quality Assurance Committee

(Email: liam.dyker2@abdn.ac.uk)

AGENDA

1. Approval of the Minute of the held on 4 October 2023 (QAC/131223/001)
2. Matters Arising (QAC/131223/002)
3. QAA Institutional-Liaison Meeting Documentation (QAC/131223/003: FOR APPROVAL)
4. Education Data  
  (i) Appeals and Complaints Data 2022/23 (QAC/131223/004: FOR DISCUSSION)
  (ii) Academic Discipline Data 2022/23 (QAC/131223/005: FOR DISCUSSION)
  (iii) Education Data Reporting Schedule (QAC/131223/006: FOR INFORMATION)
5. Institutional Register of Staff Acting as External Examiners (QAC/131223/007: FOR APPROVAL)
6. Update on UK Quality Code Development (Oral Item)
7. Partnerships and Collaborative Provision  
  (i) South China Normal University Joint Institute Update (QAC/131223/008: FOR DISCUSSION)
8. Date of Next Meeting  
  The next meeting of the Committee will be held on 27 February 2024 at 14:05 via Microsoft Teams and TBC (in-person)
12. Items for Routine Approval – see below  
13. Items for Information – see below  
     

Any member of the Committee wishing an item for routine approval or for information to be brought forward for discussion may ask at the meeting for that to be done.  Any such item will be taken after item 1.

Declaration of interests: Any member and individual in attendance (including Officers) who has a clear interest in a matter on the agenda should declare that interest at the relevant meeting, whether or not that interest is already recorded in the Registry of Member’s interests.

FOR ROUTINE APPROVAL

9.1 Term Dates for Academic Year 2024/25 (QAC/131223/009: FOR APPROVAL)
9.2 QAA Quality Code Mapping  
  Section 4: Course Design and Development (QAC/131223/010: FOR APPROVAL)
  Section 8: Monitoring and Evaluation (QAC/131223/011: FOR APPROVAL)
     

FOR INFORMATION

10.1  Updates from Sub-Committees or Reporting Committees  
  (i) Academic Policy and Regulations Group (APRG) (QAC/131223/012)
  (ii) Students’ Progress Committee (SPC) (QAC/131223/013)
10.2 External Quality Reference Points  
  (i) Funding Plan for QAA Scotland (QAC/131223/014)
  (ii) LTEP Projects (Oral Item)
     

 

 

 

Previous Agendas

Previous Agendas

2023/24
2022/23
2021/22
2020/21
Current Digest

Quality Assurance Committee (QAC) Digest

This digest provides a short summary of the outcome of the meeting of the Quality Assurance Committee held on 13 December 2023. Staff can access the full agendas and papers on the University website.

QAA Institutional Liaison Meeting

The Committee heard a summary of progress in relation to the Institutional Liaison Meeting, which is due to take place with the Quality Assurance Agency for Scotland in January 2024.

Education Data

(i) Appeals and Complaints Data 2022/23

(ii) Academic Discipline Data 2022/23

The Committee heard a summary of progress in relation to the appeals, complaints and academic discipline data, which would follow to a future QAC meeting for discussion.

(iii) Education Data Reporting Schedule

The Committee noted a paper providing the schedule of data reporting for Education committees.

Institutional Register of Staff Acting as External Examiners

The Committee approved, subject to amendment, proposals to create a central register of University staff who are acting as External Examiners at other institutions, with the aim to avoid reciprocal arrangements.

Update on UK Quality Code Development

The Committee heard an update on the UK Quality Code Development, noting the ongoing consultation. Input was sought from QAC members for an institutional response to the consultation.

Partnerships and Collaborative Provision: South China Normal University Joint Institute Update

The Committee discussed a paper providing an update on various matters pertinent to the Joint Institute at South China Normal University.

Term Dates for Academic Year 2024/25

The Committee approved a paper outlining term dates for academic year 2024/25.

QAA Quality Code Mapping

The Committee approved updates to the UK Quality Code Mapping in respect of (i) Section 4: Course Design and Development; and (ii) Section 8: Monitoring and Evaluation.

Updates from Sub-Committees or Groups

The Committee noted the updates in respect of (i) Academic Policy and Regulations Group; and (ii) Students’ Progress Committee.

External Quality Reference Points

The Committee noted the updates provided in respect of (i) the funding plan for QAA Scotland, and (ii) the Learning and Teaching Enhancement Programme projects.

 

Any questions regarding the Quality Assurance Committee digest should be sent to academicservices@abdn.ac.uk.

Previous Digest
2023-2024
2022-2023
Remit

Remit

(To be reviewed annually at last meeting of committee cycle with proposed changes to be considered by Senate)

To be responsible to the Senatus Academicus for the strategic oversight of:

  1. the quality assurance of undergraduate, postgraduate taught and taught elements of postgraduate research provision;
  2. the development of policies and practices for the assurance of the quality of the University’s education provisions, particularly in relation to the design, implementation, evaluation and review of mechanisms for the quality assurance and quality enhancement of education provision;
  3. the safeguarding of academic standards.

The Quality Assurance Committee shall:

  • In consultation with School Education Committees, and the Graduate School (PGR) as appropriate, review proposals for (a) the introduction of new courses and programmes of study (b) amendments to existing courses and programmes, and (c) the withdrawal of existing courses and programmes, and make appropriate recommendations;
  • Approve changes to the Regulations for Certificates and Diplomas and to General and Supplementary Regulations for Degrees in advance of their incorporation into a formal draft Resolution for consideration by Senate;
  • Oversee the quality assurance of taught courses and programmes through scrutiny of reports from the Annual Course Review (ACR) Exercise, Annual Programme Review (APR) Exercise, External Examiner Reports, Internal Teaching Review Reports and Reports from Professional, Statutory & Regulatory Bodies, as applicable; and address any policy issues that arise, as appropriate;
  • Be responsible for co-ordinating a regular programme of Internal Teaching Reviews for monitoring and reviewing courses and programmes of study and consider and recommend to Senate revisions to the procedures for Internal Teaching Review, as necessary;
  • Be responsible, on behalf of Senate, for the oversight of the University’s engagement with the work of the Quality Assurance Agency (QAA), including Enhancement-led Institutional Review (ELIR);
  • Informed by the work of the Academic Policy and Regulations Group, have oversight of the development, implementation and regular review of University policy relating to educational provision in regard to undergraduate, postgraduate taught and taught elements of postgraduate research provision ensuring their alignment to the QAA Quality Code, the wider Academic Infrastructure, legal compliance (e.g. equality, diversity and inclusion) and other relevant external reference points, seeking input from the University Education Committee, as appropriate, prior to recommending new policies or revisions to Senate for approval;
  • Ensure that collaborative partnership agreements meet University quality assurance requirements and monitor the quality of provision provided by collaborative partners through the scrutiny of annual reports and recommend to Senate revisions to the procedures for the approval and oversight of collaborative provision, as necessary;
  • In partnership with Aberdeen University Students’ Association, ensure effective student engagement and representation of student voices in the University’s quality framework;
  • Monitor the quality of work-based learning provision and study abroad opportunities;
  • Appoint from its membership, four members to serve on Senate, ex officio, as required;
  • Oversee issues relating to student progress, including the establishment of Student Progress Committees and Fitness to Practise Committees, as appropriate, and make recommendations to the Senate for the discontinuation of attendance, as appropriate;
  • Ensure regular review of academic appeals, complaints and academic discipline to identify any trends or issues which require to be addressed;
  • Review annual reports from the Students’ Progress Committee;
  • Act on behalf of Senate, after consultation with Heads of School to: a. approve dates of terms; b. approve deadline for refusal of class certificates; c. approve deadlines for return of examination results; d. approve arrangements for graduation ceremonies; e. approve changes to minimum entry requirements.
  • Work closely with the University Education Committee and its sub-committees in regard to any matters for which there are quality assurance implications;
  • Undertake such other functions as may be referred to the Committee by Senate.

Members’ Responsibilities:

Each member will ensure that they consult with their own School, through their School Education Committee and other forums, on relevant matters, and provide feedback into QAC which represents the views of their School. Each School member of the Quality Assurance Committee shall have delegated authority to have oversight, on behalf of the Quality Assurance Committee, for their area of responsibility.

Composition & Membership

Chair: Professor Steven Tucker

Clerk: Liam Dyker

Email: liam.dyker2@abdn.ac.uk

Composition

Chair: Dean for Quality Assurance and Enhancement

Membership:

  • Head of Quality
  • Dean for Educational Innovation
  • School QA Representative (who should be a member of the School Education Committee)
  • Representative from AFG
  • Two representatives nominated by the President of the Students’ Association
  • Two representatives nominated by Senate (2 year term)

In attendance:

  • Director of Academic Services & Online Education (or nominee);
  • School Administration Manager
  • Graduate School Manager (or nominee)
  • Head of the Centre for Academic Development (or nominee)
  • Staff Representative of the Students' Association
  • Clerk

Quorum: 50%

Membership
Chair and Dean for Quality Assurance and Enhancement Steve Tucker
Head of Quality tbc
Dean for Educational Innovation Kirsty Kiezebrink
Representative from AFG Nadia DeGama
Vice-President for Education, AUSA Rhiannon Ledwell
Student Representative, AUSA Sanaa Al-Azawi
Senate Representative Fiona Stoddard
Senate Representative Laura McCann
School QA Representative
Biological Sciences Gareth Norton
Business Selma Carson
Divinity, History, Philosophy & Art History Isa Ehrenschwendtner
Education Faye Hendry
Engineering Thanga Thevar
Geosciences Colin North
Language, Literature, Music & Visual Culture Will Barras
Law (1st Half-Session) 

Qiang (John) Cai

Law (2nd Half Session) Gloria Alvarez 
Medicine, Medical Sciences & Nutrition Isabel Crane
Medicine, Medical Sciences & Nutrition Lois Gall
Natural & Computing Sciences Mark Grant
Psychology Jacqui Hutchison
Social Science Jo Vergunst

In Attendance

Director of Academic Services & Online Education (or nominee) Gillian Mackintosh
School Admin Manager Ann Simpson
Graduate School Manager (or nominee) Lucy Leiper
Head of the Centre for Academic Development (or nominee) Darren Comber
Staff Representative of the Students' Association Scott Carle
Clerk Liam Dyker

 

QAC Responsibilities
School QAC Member Responsible for:
Biological Sciences Gareth Norton Geosciences
Business Selma Carson Natural & Computing Sciences
Divinity, History, Philosophy & Art History Isa Ehrenschwendtner Language, Literature, Music & Visual Culture
Education Faye Hendry Social Science
Engineering Thanga Thevar Medicine, Medical Sciences & Nutrition
Geosciences Colin North Law
Language, Literature, Music & Visual Culture Will Barras Divinity, History, Philosophy & Art History
Law Gloria Alvarez Education
Medicine, Medical Sciences & Nutrition Isabel Crane Engineering
Medicine, Medical Sciences & Nutrition Lois Gall Business
Natural & Computing Sciences Mark Grant Biological Sciences and Psychology
Psychology Jacqui Hutchison Medicine, Medical Sciences & Nutrition
Social Science Jo Vergunst Language, Literature, Music & Visual Culture
Attendance

Quality Assurance Committee

Attendance Records

2022-2023

 

2021-2022

 

 

 

 

Minutes

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DRAFT MINUTES - NOT APPROVED
2022/23

 

2021/22
Further Resources