Agenda

A meeting of the Quality Assurance Committee will be held on  Tuesday 12 October 2021 at 2.00 pm via Microsoft Teams.

Mr Liam Dyker, Administrative Officer

(Email: liam.dyker2@abdn.ac.uk)

AGENDA

FOR DISCUSSION

1. Approval of the Minute of the Previous Meetings  
  (i)  9 June 2021 (QAC/121021/001a)
  (ii) 24 August 221 (QAC/121021/001b)
2. Matters Arising (Action Log) (QAC/121021/002)
3. Committee Remit and Composition 2021/22 (QAC/121021/003)
  Members of the Committee are invited to approve the remit and composition for 2021/22.
4. Committee Areas of Responsibility 2021/22 (QAC/121021/004)
  Members of the Committee are invited to approve the areas of responsibility for 2021/22. The Chair will also provide initial guidance to the Committee on the expected workload for the academic year ahead.
5. Updated Annual Monitoring Process and QAC-School Fora 2021/22 (Oral item)
  Members of the Committee will hear a summary of the Updated Annual Monitoring Process and Quality Assurance Committee Annual School Fora, which are scheduled to take place in the first half-session of the 2021/22 academic year.
6. School of Social Science Internal Teaching Review Report (QAC/121021/005)
  Members of the Committee are invited to consider and approve the report on the recent Internal Teaching Review of the School of Social Science.
7. School of Engineering ITR One-Year Follow-Up Report (QAC/121021/006)
  Members of the Committee are invited to consider and approve the report for the One-Year Follow-Up on the School of Engineering Internal Teaching Review.
8. Date of Next Meeting  
  The next meeting of the Committee will be held on Wednesday 8 December 2021 at 2pm, via Microsoft Teams.
9. Items for Routine Approval – see below
10. Items for Information – see below
     

Any member of the Committee wishing an item for routine approval or for information to be brought forward for discussion may ask at the meeting for that to be done.  Any such item will be taken after item 1.

 

Declaration of interests: Any member and individual in attendance (including Officers) who has a clear interest in a matter on the agenda should declare that interest at the relevant meeting, whether or not that interest is already recorded in the Registry of Member’s interests.

     

9.  FOR ROUTINE APPROVAL

9.1 Students’ Progress Committee (QAC/121021/007)
  The Committee is invited to approve the remit and composition of the Undergraduate Students’ Progress Committee.
9.2 Students’ Progress Committee (Medicine & Dentistry) (QAC/121021/008)
  The Committee is invited to approve the remit and composition of the Students’ Progress Committee for Medicine and Dentistry
9.3 Fitness to Practise Committee (Medicine & Dentistry) (QAC/121021/009)
  The Committee is invited to approve the remit and composition of the Fitness to Practise Committee for Medicine and Dentistry.
9.4 Fitness to Practise Committee (Education) (QAC/121021/010)
  The Committee is invited to approve the remit and composition of the Fitness to Practise Committee for the School of Education.
     

10.        FOR INFORMATION

10.1 Professional, Statutory and Regulatory Bodies (PSRBs) (QAC/121021/011)
  Members of the Committee are invited to note the record of interaction of PSRBs with the University, as prepared in collaboration with Schools.
10.2 Student Exchange and Study Abroad Register (QAC/121021/012)
  Members of the Committee are invited to note the register of Student Exchange and Study Abroad opportunities.
10.3 Collaborative and Partnerships Register (QAC/121021/013)
  Members of the Committee are invited to note the register on the collaborations and partnerships for the University.
10.4 Undergraduate Student Exchange Agreement between the University of Aberdeen and University of Victoria (QAC/121021/014)
  Members of the Committee are invited to note the Student Exchange Agreement between the University and the University of Victoria.
10.5 Quality Evaluation and Enhancement of UK Transnational Higher Education Provision 2021-22 to 2025-26  
  Members of the Committee are invited to note that the University has signed up to the Quality Assurance Agency’s (QAA’s) new TNE quality evaluation and enhancement scheme, ‘QE-TNE’. By registering for the QAA QE-TNE Scheme, the University is investing in the quality of our students’ academic experience and demonstrating our commitment to the advancement of UK higher education delivered overseas. Further information is available on the QAA’s webpages
10.6 Quality Review: Qatar Campus  
  Members of the Committee are invited to note the attached papers providing (i) an Update on the Qatar QA Review (QAC/121021/015) and (ii) the Remit and Composition of the Qatar Quality Review Task and Finish Group (QAC/121021/016).
10.7 Student Absence Policy (QAC/121021/017)
  Members of the Committee are invited to note the attached revised Student Absence Policy, approved by the UEC. Members are advised that this revised version provides clarification of the actions for students isolating as a consequence of Covid-19 (where they remain able to engage with their studies online) are required to take.
10.8 Enhanced Transcript Update (QAC/121021/019)
  Members of the Committee are invited to note the update on the Enhanced Transcript.
10.9 Enhancement Theme Update (QAC/121021/020)
  Members of the Committee are invited to note the update on the Enhancement Theme.
10.10 Framework for Accessibility and Inclusion in Education (Oral item)
  Members of the Committee will receive an update from Abbe Brown, Dean for Student Support on the Framework for Accessibility and Inclusion in Education.
10.11 Content Advice (QAC/121021/021)
  Members of the Committee are invited to note the guidance on Content Advice.
     
Previous Agendas

Previous Agendas

2020/21

2019/20

2018/19

2017/18

Remit

Remit

The Quality Assurance Committee shall:

  1. In consultation with School Education Committees, and the Graduate School (PGR) as appropriate, review proposals for (a) the introduction of new courses and programmes of study (b) amendments to existing courses and programmes, and (c) the withdrawal of existing courses and programmes, and make appropriate recommendations;
  2. Recommend to the University Education Committee (UEC) changes in the General and Supplementary Regulations;
  3. Oversee the quality control of taught courses and programmes through scrutiny of reports from the Annual Course Review (ACR) Exercise, Annual Programme Review (APR) Exercise, External Examiner Reports, Internal Teaching Review Reports and Reports from Professional & Statutory Bodies, as applicable; and refer policy issues to the University Committee on Teaching and Learning, as appropriate;
  4. Be responsible, on behalf of the UEC, for coordinating a regular programme of Internal Teaching Reviews (ITRs) for monitoring and reviewing courses and programmes of study and consider and recommend to the UEC revisions to the procedures for ITR, as necessary;
  5. Be responsible, on behalf of the UEC, for regularly reviewing alignment of University policies with the QAA Quality Code, the wider Academic Infrastructure and external reference points and for recommending revisions to policies, as appropriate;
  6. Monitor the quality of provision provided by collaborative partners through the scrutiny of annual reports and recommend to UEC revisions to the procedures for the approval and oversight of collaborative provision, as necessary;
  7. Elect four members to serve on Senate, ex officio, as required;
  8. Oversee issues relating to student progress, including the establishment of Student Progress Committees and Fitness to Practise Committees, as appropriate, and make recommendations to the Senate for the discontinuation of attendance, as appropriate; and
  9. Undertake such other functions as may be referred to the Committee by the UEC.

 

Members’ Responsibilities:

Each member of the Quality Assurance Committee shall have extensive delegated authority to undertake the following duties on behalf of the Quality Assurance Committee for their area of responsibility. These responsibilities are detailed in the role descriptor for a member of the Quality Assurance Committee.

 

Composition & Membership

Chair: TBC
Clerk: Liam Dyker
Emailliam.dyker2@abdn.ac.uk

Composition

Chair:                                      

  • Dean for Quality Assurance and Enhancement

Membership:                        

  • Vice Principal (Education)
  • One nominee from each School (identified by Heads of School) with two members representing the School of Medicine, Medical Sciences and Nutrition, totaling 13
  • Two representatives nominated by the President of the Students’ Association

In attendance:                      

  • Academic Registrar (or nominee)
  • Head of the Centre for Academic Development (or nominee)
  • School Admin Manager
  • Graduate School Manager

 

Membership for 2020/21

NAME

BASIS OF MEMBERSHIP

COLLEGE/SCHOOL

Shennan, Kath

Chair and College Representative

Medicine, Medical Sciences & Nutrition

Pinard, Michelle

School Representative

Biological Sciences

McCausland, W David

School Representative

Business

Ehrenschwendtner, Marie-Luise

School Representative

Divinity, History, Philosophy and Art History

Hendry, Faye

School Representative

Education

Menshykov, Oleksandr

School Representative

Engineering

Oliver, Jeff

School Representative

Geosciences

Rist, Tom

School Representative

Language, Literature, Music & Visual Culture

Callander, Isla

School Representative

Law

Crane, Isobel

School Representative

Medicine, Medical Sciences & Nutrition

Morse, Jerry

School Representative

Medicine, Medical Sciences & Nutrition

Harrison, William

School Representative

Natural &Computing Sciences

Bohan, Jason

School Representative

Psychology

Argounova-Low, Tatiana

School Representative

Social Science

Taylor, Ruth

Vice-Principal Education)

Vice-Principals Office

Kucerak, Ondrej

Vice-President for Education

AUSA

Vacant

Vice-Chair for Education

AUSA

Simpson, Ann School Admin Manager Geosciences
Leiper, Lucy Graduate School Manager Graduate School

Emma Hay

Assistant Registrar

Registry

Comber, Darren

Academic Development

Senior Educational Development Officer

Dyker, Liam

Clerk

Administrative Officer

 

Roles and Responsibilities:

Overview

  1. Each School is represented on QAC by at least one experienced member of academic staff who has an in-depth knowledge of the University’s learning and teaching policies. 
  2. QAC members sit on their home School Teaching & Learning committees (or equivalents). They provide advice to their Heads of School and School colleagues on quality assurance and enhancement matters across all taught and research provision. 
  3. In addition, QAC members have responsibility for reviewing QA in a separate School, ensuring externality to the process and avoiding any conflict of interest. Members are responsible for all UG, PGT and PGR quality activities in that School and build up a sound knowledge of the context and requirements within which that School operates.

Responsibilities to QAC

  1. New members of QAC are required to attend an Induction session led by the Dean of Quality Enhancement and Assurance who chairs QAC.
  2. All members are expected to be fully cognisant of, and keep up-to-date with, institutional policy and regulations in regard to learning and teaching.
  3. Attend bi-monthly meetings of QAC.
  4. Undertake QAC responsibilities, and prepare QAC responses to annual monitoring (Annual Programme Review) and external review, in a timely manner, in line with the QAC schedule attached as Annex A.
  5. Convene Internal Teaching Review (ITR) Panels, usually once every four years, and report back to the School and to the QAC the outcome of the review. New QAC members are expected to be a member of ITR Panels in advance of acting as Convener.
  6. Review QA documentation for large partnerships (primarily overseas campuses and working with delivery partners) and provide the Schools and Senate (where applicable) with the view of QAC on such ventures.  Some QAC members may be asked to attend QA visits to collaborative partners, including overseas partners, and to approve partnership agreements on behalf of QAC.
  7. Review and respond to any quality matters as part of ongoing QAC business, e.g. Professional & Statutory Bodies (PSRB) reports and QAA consultations.
  8. Review on a regular basis the General and Supplementary Regulations and the alignment of University policies with the UK QAA Quality Code, the wider Academic Infrastructure and external reference points, and for recommending revisions to regulations and policies as appropriate.
  9. QAC members may be required to represent QAC at Senate.  The QAC provides four members to attend Senate ex-officio.  Additionally, some members of QAC are full Senate members by virtue of being voted in by their School.  These members can still represent the QAC view of items at Senate but will also represent their constituency view.
  10. QAC members will be required to contribute to the wider activities of the QAC, including the annual QAC digest and the annual report to UCTL.

Responsibilities to the School (Disciplines(s)) for which they have QA oversigh

  1. Review Annual Programme Reviews (APRs) with reference to the submission and QAC response from the previous academic year; provide a QAC response to the School.  Liaise with the School in regard to any incomplete or missing submissions.  Any areas of concern should be promptly brought to the attention of the Convenor of QAC.  Report areas of concern and areas of good practice to the Committee at the annual QAC meeting where APRs are discussed. 
  2. Review External Examiner reports, ensuring that all aspects of the report have been responded to appropriately, bringing any areas of concern to the attention of the Convenor of the QAC and preparing the QAC response to the External Examiner on behalf of the University.  Liaise with the School in regard to any incomplete or missing submissions.  Report areas of concern and areas of good practice identified by External Examiners to the Committee at the annual QAC meeting where External Examiner reports are discussed.
  3. Approve or make recommendations regarding proposals for (a) the introduction of new courses and programmes of study (b) amendments to existing courses and programmes, and (c) the withdrawal of existing courses and programmes.  Liaise with the School in regard to any QA concerns and for matters of clarification.
  4. Approve or make recommendations for the nominations of examiners for PGR students within the School.
  5. Approve or make recommendations regarding examiners’ reports for PGR students.  Ensure that the final joint examiners’ report aligns with the final recommendations.
  6. Attend the annual meeting of QAC with both their home School and also for the School they have QA oversight of.  In advance of this meeting the QAC member should review the most recent APRs and External Examiners’ reports for the School.

Responsibilities to their home School

  1.  Liaise with the School administrative support with responsibility for quality documentation to ensure that their home School QA documents (ACRs, APRs, ITR, External Examiner reports) are uploaded to the Quality and Planning SharePoint by the deadlines provided.
  2. Provide advice to their home School in regard to ITR preparation and document submission. This includes advising the Head of School and staff responsible for implementing ITR recommendations.
  3. Provide advice to the School on all QA processes and inform the School of any planned changes to policy and process to enable them to input into QAC what the School’s view of such changes is.
  4. Attend the annual meeting of QAC with their home School.

 

QAC composition and areas of responsibility (as at July 2019)

  

School

QAC Member

Responsible for…

Business

W David McCausland

Natural and Computing Sciences

Biological Sciences

Michelle Pinard

Geosciences

Divinity, History, Philosophy and Art History

Isa Ehrenschwendtner

Language, Literature, Music and Visual Culture (1of2)

Education

Faye Hendry

Social Science

Engineering

Oleksandr Menshykov

Medicine, Medical Sciences and Nutrition (1of2)

Geosciences

Jeff Oliver

Law

Language, Literature, Music and Visual Culture

Tom Rist

Divinity, History, Philosophy and Art History

Law

Isla Callander

Education

Medicine, Medical Sciences and Nutrition

Jerry Morse

Business

Isabel Crane

Engineering

Kath Shennan (Chair)

 

Natural and Computing Sciences

Bill Harrison

Biological Sciences and Psychology

Psychology

Jason Bohan

Medicine, Medical Sciences and Nutrition (2of2)

Social Science

Tanya Argounova-Low

Language, Literature, Music and Visual Culture (2of2)

Attendance

Quality Assurance Committee

Attendance Records

2021-2022

Membership:

24 August 2021

12 October 2021

Chair and Dean of Quality Enhancement and Assurance

Ruth Taylor (interim) Present Present
School Representative (Biological Sciences) Michelle Pinard Present Apologies
School Representative (Business School)

W David McCausland 

Present Present
School Representative (Divinity, History, Philosophy & Art History) Marie-Luise Ehrenschwendtner Apologies Present
School Representative (Education) Faye Hendry Present Apologies

School Representative (Engineering)

Oleksandr Menshykov

Present Present
School Representative (Geosciences) Jeff Oliver Apologies Present
School Representative (Language, Literature, Music & Visual Culture)

Tom Rist

Apologies Apologies
School Representative (Law)

Irene Couzigou

(Isla Callander from October)

Apologies Present
School Representative (Medicine, Medical Sciences & Nutrition) Isobel Crane Present Present
School Representative (Medicine, Medical Sciences & Nutrition) Jerry Morse Apologies Present
School Representative (Natural & Computing Sciences) William Harrison Present Present
School Representative (Psychology)

Jason Bohan

Present Present
School Representative (Social Sciences)

Tatiana Argounova-Low

Present Apologies
Vice-Chair for Education (Students' Association) Ava Lindberg Apologies Apologies
Vice-President for Education (Students' Association) Ondrej Kucerak Present Present

In Attendance:

   
Senior Educational Development Officer (Centre for Academic Development) Darren Comber Apologies Apologies
Registry Representative Morag MacRae Present Present
School Admin Manager Joyce Clark Apologies Apologies
Graduate School Manager Lucy Leiper Present Apologies
Clerk (Administrative Officer) Liam Dyker Present Present
Additional   Gillian Mackintosh Kyra Lamont

 

Minutes

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Meeting Dates

2020/21
2019/20
2018/19
2017/18
2016/17
2015/16
2014/15
2013/14
2012/13
2011/12
2010/11
Further Resources