Quality Assurance Committee

Quality Assurance Committee
Agenda

A meeting of the Quality Assurance Committee will be held on 9 May 2024 at 14:05 at Meeting Room 1, Floor 7, Sir Duncan Rice Library and via Microsoft Teams.

Mr Liam Dyker, Administrative Officer

Clerk to the Quality Assurance Committee

(Email: liam.dyker2@abdn.ac.uk)

AGENDA

 

1. Approval of the Minute of the Meetings Held on  
  (i) 6 March 2024 (QAC/090524/001a)
  (ii) 27 March 2024 (QAC/090524/001b)
2. Matters Arising (QAC/090524/002)
3. Articulation Pathways Policy 2025/26 (QAC/090524/003)
  The Committee is invited to approve the paper detailing entry requirements for college students
4. Education Policy and Regulations  
  (i) Extensions Policy (QAC/090524/004)
  The Committee is invited to approve the Extensions Policy.
  (ii) Marking and Moderation Procedures (QAC/090524/005)
  The Committee is invited to approve the revised Marking and Moderation Procedures.
  (iii) Policy and Procedures on Student Appeals (QAC/090524/006)
  The Committee is invited to approve the revised Policy and Procedures on Student Appeals.
  (iv) Regulatory Changes for Introduction in 2024/2025 (QAC/090524/007)
  The Committee is invited to approve the Resolution for Changes to Regulations for Various Degrees.
5. Postgraduate Research  
  (i) Code of Practice (Postgraduate Research) (QAC/090524/008)
  The Committee is invited to approve the revised Code of Practice (Postgraduate Research).
  (ii) Postgraduate Research Absence Policy (QAC/090524/009)
  The Committee is invited to approve the Postgraduate Research Absence Policy.
6. Enhancement-Led Institutional Review (ELIR), Quality Enhancement and Standards Review (QESR) and Tertiary Quality Project (TQP) Update (QAC/090524/010)
  The Committee is invited to discuss and approve the updates to the ELIR and QESR Action Plans, and note the minute of the ILM.
7. Deadlines for the Return of Results (2024/25) (QAC/090524/011)
  The Committee is invited to approve the deadlines for the return of results for 2024/25.
8. Internal Teaching Review  
  (i) Review Chairs (QAC/090524/012)
  The Committee is invited to approve the proposed action in the paper in respect of Internal Teaching Review Chairs.
  (ii) School of Biological Sciences Internal Teaching Review Repor (QAC/090524/013)
  The Committee is invited to approve the ITR Report for the School of Biological Sciences.
9. Date of Next Meeting  
  The next meeting of the Committee will be held on 25 September 2024 at 14:05 in Court Room, University Office or via Microsoft Teams.
10. Items for Routine Approval – see below  
11. Items for Information – see below  
     

Any member of the Committee wishing an item for routine approval or for information to be brought forward for discussion may ask at the meeting for that to be done.  Any such item will be taken after item 1.

Declaration of interests: Any member and individual in attendance (including Officers) who has a clear interest in a matter on the agenda should declare that interest at the relevant meeting, whether or not that interest is already recorded in the Registry of Member’s interests.

FOR ROUTINE APPROVAL

10.1 Term Dates for Academic Year 2025/26 (QAC/090524/014)
  The Committee is invited to approve, by routine approval, the term dates for Academic Year 2025/26.
10.2 Dates of Terms to 2032 (QAC/090524/015)
  The Committee is invited to approve, by routine approval, the Dates of Terms to 2032.
10.3 Code of Practice on Student Discipline (Academic) (QAC/090524/016)
  The Committee is invited to approve, by routine approval, the amendments to the Code of Practice on Student Discipline (Academic).
10.4 Quality Code Mapping  
  (i) Section 2: Assessment (QAC/090524/017)
  (ii) Section 7: Learning and Teaching (QAC/090524/018 and QAC/090524/018b)
  Please note that QAC/090524/018b is to compliment the main paper as it contains Kirsty’s feedback.
  (iii) Section 12: Work-based Learning (QAC/090524/019)
  The Committee is invited to approve, by routine approval, the Quality Code Mapping, pertaining to sections 2, 7 and 12.
     

FOR INFORMATION

11.1  Updates from Sub-Committees or Reporting Committees  
  (i) Academic Policy and Regulations Group (APRG) (QAC/090524/020)
  (ii) Students’ Progress Committee (SPC) (QAC/090524/021)
11.2 Matters Approved by Convenor’s Action / Circulation  
  (i) Qatar Admissions Protocol (QAC/090524/022)
  (ii) DEd Start Date Amendment (QAC/090524/023)
  The QAC is invited to note the (i) Qatar Admissions Protocol, which was approved by circulation, and (ii) the Doctor of Education Start Date Amendment, which was approved by Convenor’s Action.
  (iii) Admittance to DSc Degree
  Arash Sahraie from the School of Psychology was formally recommended by the Head of School of Psychology that he be admitted to the Doctor of Science (DSc).  This recommendation was approved by the QAC, by way of Convenor’s Action, to allow the School to identify a list of potential examiners and for the submission requirements to be fulfilled.
11.3 Professional, Statutory and Regulatory Bodies  
  (i) AdvanceHE Reaccreditation (School of Education / CAD) (QAC/090524/024)
  (ii) General Dental Council (School of MMSN) (QAC/090524/025)
  (iii) Chartered Institute of Personnel and Development (Business School) (QAC/090524/026)
11.4 Guidance for the Appointment of Examiners for Postgraduate Research Degrees (QAC/090524/027)
     

 

 

 

Previous Agendas

Previous Agendas

2023/24
2022/23
2021/22
2020/21
Current Digest

Quality Assurance Committee (QAC) Digest

This digest provides a short summary of the outcome of the meeting of the Quality Assurance Committee held on 15 May 2024. Staff can access the full agendas and papers on the University website.

Articulation Pathways Policy 2025/26

The Committee approved the Articulation Pathways Policy for 2025/26.

Education Policy and Regulations

(i) Extensions Policy

The QAC approved, for its part, the Extensions Policy for onward consideration at Senate.

(ii) Marking and Moderation Procedures

The QAC approved, for its part, the revised Marking and Moderation Procedures for onward consideration at Senate.

(iii) Policy and Procedures on Student Appeals

The QAC approved, for its part, the amendments to the Policy and Procedures on Student Appeals for onward consideration at Senate.

(iv) Regulatory Changes for Introduction 2024/25

The QAC approved, for its part, the Regulatory Changes for Introduction in 2024/25 for onward consideration at Senate.

Postgraduate Research

(i) Code of Practice (Postgraduate Research)

The QAC approved the Code of Practice (Postgraduate Research), subject to amendment.

(ii) Postgraduate Research Absence Policy

The QAC approved the Postgraduate Research Absence Policy, subject to amendment.

External Quality Processes

The QAC approved the paper providing updates in respect of the Enhancement-Led Institutional Review (ELIR) and Quality Enhancement and Standards Review (QESR) action plans, and noted the minute of the Institutional Liaison Meeting (ILM) and update on the Tertiary Quality Project.

Deadlines for the Return of Results

The QAC approved the paper outlining deadlines for the return of results in 2024/25.

Internal Teaching Review

(i) Review Chairs

The QAC approved the paper on Review Chairs requesting that UEC members be able to undertake this role in the short-term.

(ii) School of Biological Sciences Internal Teaching Review Report

The Committee approved the report on the School of Biological Sciences Internal Teaching Review.

Term Dates for 2025/26 and Dates of Terms to 2032

The QAC approved, by routine approval, the Term Dates for 2025/26 and Dates of Terms to 2032.

Code of Practice on Student Discipline (Academic)

The QAC approved, by routine approval, the amendment to the Code of Practice on Student Discipline (Academic).

Matters Approved by Convenor’s Action or Circulation

(i) Qatar Admissions Protocol

(ii) DEd Start Date Amendment

(iii) Admittance to DSc Degree

The following matters, approved by way of Convenor’s Action, were noted by the Committee:

  • Qatar Admissions Protocol;
  • DEd Start Date Amendment; and
  • Admittance to DSc degree.

Professional, Statutory and Regulatory Bodies

(i) Advance HE Reaccreditation

(ii) General Dental Council

(iii) Chartered Institute of Personnel and Development

The following matters mertaining to Professional, Statutory and Regulatory Bodies (PSRBs) were noted by the Committee:

Guidance for the Appointment of Examiners for Postgraduate Research Degrees

The QAC noted the Guidance for the Appointment of Examiners for Postgraduate Research Degrees.

Any questions regarding the Quality Assurance Committee digest should be sent to academicservices@abdn.ac.uk.

Previous Digest
2023-2024
2022-2023
Remit

Remit

(To be reviewed annually at last meeting of committee cycle with proposed changes to be considered by Senate)

To be responsible to the Senatus Academicus for the strategic oversight of:

  1. the quality assurance of undergraduate, postgraduate taught and taught elements of postgraduate research provision;
  2. the development of policies and practices for the assurance of the quality of the University’s education provisions, particularly in relation to the design, implementation, evaluation and review of mechanisms for the quality assurance and quality enhancement of education provision;
  3. the safeguarding of academic standards.

The Quality Assurance Committee shall:

  • In consultation with School Education Committees, and the Graduate School (PGR) as appropriate, review proposals for (a) the introduction of new courses and programmes of study (b) amendments to existing courses and programmes, and (c) the withdrawal of existing courses and programmes, and make appropriate recommendations;
  • Approve changes to the Regulations for Certificates and Diplomas and to General and Supplementary Regulations for Degrees in advance of their incorporation into a formal draft Resolution for consideration by Senate;
  • Oversee the quality assurance of taught courses and programmes through scrutiny of reports from the Annual Course Review (ACR) Exercise, Annual Programme Review (APR) Exercise, External Examiner Reports, Internal Teaching Review Reports and Reports from Professional, Statutory & Regulatory Bodies, as applicable; and address any policy issues that arise, as appropriate;
  • Be responsible for co-ordinating a regular programme of Internal Teaching Reviews for monitoring and reviewing courses and programmes of study and consider and recommend to Senate revisions to the procedures for Internal Teaching Review, as necessary;
  • Be responsible, on behalf of Senate, for the oversight of the University’s engagement with the work of the Quality Assurance Agency (QAA), including Enhancement-led Institutional Review (ELIR);
  • Informed by the work of the Academic Policy and Regulations Group, have oversight of the development, implementation and regular review of University policy relating to educational provision in regard to undergraduate, postgraduate taught and taught elements of postgraduate research provision ensuring their alignment to the QAA Quality Code, the wider Academic Infrastructure, legal compliance (e.g. equality, diversity and inclusion) and other relevant external reference points, seeking input from the University Education Committee, as appropriate, prior to recommending new policies or revisions to Senate for approval;
  • Ensure that collaborative partnership agreements meet University quality assurance requirements and monitor the quality of provision provided by collaborative partners through the scrutiny of annual reports and recommend to Senate revisions to the procedures for the approval and oversight of collaborative provision, as necessary;
  • In partnership with Aberdeen University Students’ Association, ensure effective student engagement and representation of student voices in the University’s quality framework;
  • Monitor the quality of work-based learning provision and study abroad opportunities;
  • Appoint from its membership, four members to serve on Senate, ex officio, as required;
  • Oversee issues relating to student progress, including the establishment of Student Progress Committees and Fitness to Practise Committees, as appropriate, and make recommendations to the Senate for the discontinuation of attendance, as appropriate;
  • Ensure regular review of academic appeals, complaints and academic discipline to identify any trends or issues which require to be addressed;
  • Review annual reports from the Students’ Progress Committee;
  • Act on behalf of Senate, after consultation with Heads of School to: a. approve dates of terms; b. approve deadline for refusal of class certificates; c. approve deadlines for return of examination results; d. approve arrangements for graduation ceremonies; e. approve changes to minimum entry requirements.
  • Work closely with the University Education Committee and its sub-committees in regard to any matters for which there are quality assurance implications;
  • Undertake such other functions as may be referred to the Committee by Senate.

Members’ Responsibilities:

Each member will ensure that they consult with their own School, through their School Education Committee and other forums, on relevant matters, and provide feedback into QAC which represents the views of their School. Each School member of the Quality Assurance Committee shall have delegated authority to have oversight, on behalf of the Quality Assurance Committee, for their area of responsibility.

Composition & Membership

Chair: Professor Steven Tucker

Clerk: Liam Dyker

Email: liam.dyker2@abdn.ac.uk

Composition

Chair: Dean for Quality Assurance and Enhancement

Membership:

  • Head of Quality
  • Dean for Educational Innovation
  • School QA Representative (who should be a member of the School Education Committee)
  • Representative from AFG
  • Two representatives nominated by the President of the Students’ Association
  • Two representatives nominated by Senate (2 year term)

In attendance:

  • Director of Academic Services & Online Education (or nominee);
  • School Administration Manager
  • Graduate School Manager (or nominee)
  • Head of the Centre for Academic Development (or nominee)
  • Staff Representative of the Students' Association
  • Clerk

Quorum: 50%

Membership
Chair and Dean for Quality Assurance and Enhancement Steve Tucker
Head of Quality tbc
Dean for Educational Innovation Kirsty Kiezebrink
Representative from AFG Nadia DeGama
Vice-President for Education, AUSA Rhiannon Ledwell
Student Representative, AUSA Sanaa Al-Azawi
Senate Representative Fiona Stoddard
Senate Representative Laura McCann
School QA Representative
Biological Sciences Gareth Norton
Business Selma Carson
Divinity, History, Philosophy & Art History Isa Ehrenschwendtner
Education Faye Hendry
Engineering Thanga Thevar
Geosciences Colin North
Language, Literature, Music & Visual Culture Will Barras
Law (1st Half-Session) 

Qiang (John) Cai

Law (2nd Half Session) Gloria Alvarez 
Medicine, Medical Sciences & Nutrition Isabel Crane
Medicine, Medical Sciences & Nutrition Lois Gall
Natural & Computing Sciences Mark Grant
Psychology Jacqui Hutchison
Social Science Jo Vergunst

In Attendance

Director of Academic Services & Online Education (or nominee) Gillian Mackintosh
School Admin Manager Ann Simpson
Graduate School Manager (or nominee) Lucy Leiper
Head of the Centre for Academic Development (or nominee) Darren Comber
Staff Representative of the Students' Association Scott Carle
Clerk Liam Dyker

 

QAC Responsibilities
School QAC Member Responsible for:
Biological Sciences Gareth Norton Geosciences
Business Selma Carson Natural & Computing Sciences
Divinity, History, Philosophy & Art History Isa Ehrenschwendtner Language, Literature, Music & Visual Culture
Education Faye Hendry Social Science
Engineering Thanga Thevar Medicine, Medical Sciences & Nutrition
Geosciences Colin North Law
Language, Literature, Music & Visual Culture Will Barras Divinity, History, Philosophy & Art History
Law Gloria Alvarez Education
Medicine, Medical Sciences & Nutrition Isabel Crane Engineering
Medicine, Medical Sciences & Nutrition Lois Gall Business
Natural & Computing Sciences Mark Grant Biological Sciences and Psychology
Psychology Jacqui Hutchison Medicine, Medical Sciences & Nutrition
Social Science Jo Vergunst Language, Literature, Music & Visual Culture
Attendance

Quality Assurance Committee

Attendance Records

2023-2024
2022-2023

 

2021-2022

 

 

 

 

Minutes

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DRAFT MINUTES - NOT APPROVED
2023/24
2022/23

 

2021/22
Further Resources