Quality Assurance Committee

Quality Assurance Committee
Agenda

A meeting of the Quality Assurance Committee will be held on  Wednesday 4 May 2022 at 2.05pm, via Microsoft Teams.

Mr Liam Dyker, Administrative Officer

(Email: liam.dyker2@abdn.ac.uk)

AGENDA

FOR DISCUSSION

1. APPROVAL OF THE MINUTE OF THE PREVIOUS MEETINGS  
2. MATTERS ARISING (ACTION LOG) (QAC/040522/001)
3. PRESENTATION ON ACCREDITATIONS IN THE BUSINESS SCHOOL (Oral Item)
  Members of the Committee will hear a presentation from Professor Stephanie Morgan on the progress regarding the Business School accreditations.
4. UPDATE FROM THE MONITORING, ABSENCE AND ENGAGEMENT TASK AND FINISH GROUP (QAC/040522/003)
  Members of the Committee are invited to discuss the update from the Monitoring, Absence and Engagement Task and Finish Group.
5. TRANSNATIONAL EDUCATION AND PARTNERSHIPS  
  (i) PARTNERSHIPS AND COLLABORATIVE PROVISION AGREEMENTS AND RENEWAL PROCESSES (QAC/040522/004)
  Members of the Committee are invitied to consider and approve the partnerships and collaborative provision initiation and renewal processes, including template forms for use.
  (ii) ANNUAL REPORT FOR PERSONA, 2020-21 (QAC/040522/006)
  Members of the Committee are invited to consider and approve the annual report for Persona for academic year 2020-2021.
  (iii) ABERDEEN INTERNATIONAL STUDY CENTRE (ISC) ANNUAL MONITORING REPORT FOR 2020/21 (QAC/040522/006)
  Members of the Committee are invited to consider and approve the annual monitoring report for the Aberdeen International Study Centre for 2020/21.
  (iv) SOUTH WESTERN UNIVERSITY OF FINANCE AND ECONOMICS (SWUFE) ANNUAL REPORT (2020/21) (QAC/040522/007)
  Members of the Committee are invited to consider and approve the annual report for the University’s partnership with the South Western University of Finance and Economics for 2020/21.
  (v) CHONGQING NANFANG TRANSLATOR’S COLLEGE ANNUAL REPORT (2020/21) (QAC/040522/008)
  Members of the Committee are invited to consider and approve the annual report for the Chongqing Nanfang Translator’s College Annual Report for 2020/21.  
  (vi) SOUTH CHINA NORMAL UNIVERSITY ARTICULATION PARTNERSHIP REPORT 2020/21 (QAC/040522/009)
  Members of the Committee are invited to consider and approve the SCNU 2+2 Articulation Partnership Report for 2020/21.
  (v) TML EDUCATION LTD. SHANGHAI PARTNERSHIP REPORT 2020/21 (QAC/040522/010)
  Members of the Committee are invited to consider and approve the TML Education Ltd. Shanghai Partnership Report for 2020/21.
  (vi) QATAR CAMPUS ANNUAL REPORT FOR 2020-21 (QAC/040522/011)
  Members of the Committee are invited to consider and approve the Qatar Campus Annual Report for 2020/21.
6- DATE OF NEXT MEETING  
  The next meeting of the Committee will be scheduled in due course, following publication of the Committee Schedule.
7. ITEMS FOR ROUTINE APPROVAL – SEE BELOW  
8. ITEMS FOR INFORMATION – SEE BELOW  
     

Any member of the Committee wishing an item for routine approval or for information to be brought forward for discussion may ask at the meeting for that to be done.  Any such item will be taken after item 1.

 

Declaration of interests: Any member and individual in attendance (including Officers) who has a clear interest in a matter on the agenda should declare that interest at the relevant meeting, whether or not that interest is already recorded in the Registry of Member’s interests.

     

7.        FOR ROUTINE APPROVAL

7.1 REVISIONS TO ACADEMIC MISCONDUCT POLICIES AND PROCEDURES (QAC/040522/012)
  The Committee is asked to approve, for its part, changes to the Code of Practice on Student Discipline (Academic) and the Procedures for Dealing with Allegations of Plagiarism against Graduates of the University.
7.2 UPDATE TO INSTITUTIONAL GUIDANCE ON DATA HANDLING FOR EXAMINERS’ MEETINGS (QAC/040522/016)
  The Committee is asked to approve, for its part, the proposed amendments to the Academic Quality Handbook with respect of Examiners’ Meetings.
     

8.         FOR INFORMATION

8.1 ACADEMIC YEAR 2022/23 (QAC/040522/013)
  Members of the Committee are invited to note the paper on the Academic Year 2022/23.
8.2 QAA SUBJECT BENCHMARK STATEMENTS (QAC/040522/014)
  Members of the Committee are invited to note the new and updated subject benchmark statements, alongside guidance on their use.
8.3 OPERATION OF EXAMINERS’ MEETINGS (QAC/040522/015)
  Members of the Committee are invited to note the updated guidance on operation of examiners’ meetings.  
     
     
     
     
     
     
     
     
     
     
Previous Agendas

Previous Agendas

2020/21

2020/21

2019/20

2018/19

2017/18

Remit

Remit

The Quality Assurance Committee shall:

  1. In consultation with School Education Committees, and the Graduate School (PGR) as appropriate, review proposals for (a) the introduction of new courses and programmes of study (b) amendments to existing courses and programmes, and (c) the withdrawal of existing courses and programmes, and make appropriate recommendations;
  2. Recommend to the University Education Committee (UEC) changes in the General and Supplementary Regulations;
  3. Oversee the quality control of taught courses and programmes through scrutiny of reports from the Annual Course Review (ACR) Exercise, Annual Programme Review (APR) Exercise, External Examiner Reports, Internal Teaching Review Reports and Reports from Professional & Statutory Bodies, as applicable; and refer policy issues to the University Committee on Teaching and Learning, as appropriate;
  4. Be responsible, on behalf of the UEC, for coordinating a regular programme of Internal Teaching Reviews (ITRs) for monitoring and reviewing courses and programmes of study and consider and recommend to the UEC revisions to the procedures for ITR, as necessary;
  5. Be responsible, on behalf of the UEC, for regularly reviewing alignment of University policies with the QAA Quality Code, the wider Academic Infrastructure and external reference points and for recommending revisions to policies, as appropriate;
  6. Monitor the quality of provision provided by collaborative partners through the scrutiny of annual reports and recommend to UEC revisions to the procedures for the approval and oversight of collaborative provision, as necessary;
  7. Elect four members to serve on Senate, ex officio, as required;
  8. Oversee issues relating to student progress, including the establishment of Student Progress Committees and Fitness to Practise Committees, as appropriate, and make recommendations to the Senate for the discontinuation of attendance, as appropriate; and
  9. Undertake such other functions as may be referred to the Committee by the UEC.

 

Members’ Responsibilities:

Each member of the Quality Assurance Committee shall have extensive delegated authority to undertake the following duties on behalf of the Quality Assurance Committee for their area of responsibility. These responsibilities are detailed in the role descriptor for a member of the Quality Assurance Committee.

 

Composition & Membership

Chair: TBC
Clerk: Liam Dyker
Emailliam.dyker2@abdn.ac.uk

Composition

Chair:                                      

  • Dean for Quality Assurance and Enhancement

Membership:                        

  • Vice Principal (Education)
  • One nominee from each School (identified by Heads of School) with two members representing the School of Medicine, Medical Sciences and Nutrition, totaling 13
  • Two representatives nominated by the President of the Students’ Association

In attendance:                      

  • Academic Registrar (or nominee)
  • Head of the Centre for Academic Development (or nominee)
  • School Admin Manager
  • Graduate School Manager

 

Membership for 2020/21

NAME

BASIS OF MEMBERSHIP

COLLEGE/SCHOOL

Vacant

Chair and College Representative

Medicine, Medical Sciences & Nutrition

Pinard, Michelle

School Representative

Biological Sciences

McCausland, W David

School Representative

Business

Ehrenschwendtner, Marie-Luise

School Representative

Divinity, History, Philosophy and Art History

Hendry, Faye

School Representative

Education

Thevar, Thanga

School Representative

Engineering

Oliver, Jeff

School Representative

Geosciences

Rist, Tom

School Representative

Language, Literature, Music & Visual Culture

Callander, Isla

School Representative

Law

Crane, Isobel

School Representative

Medicine, Medical Sciences & Nutrition

Morse, Jerry

School Representative

Medicine, Medical Sciences & Nutrition

Harrison, William

School Representative

Natural &Computing Sciences

Bohan, Jason

School Representative

Psychology

Vergunst, Jo

School Representative

Social Science

Taylor, Ruth

Vice-Principal Education)

Vice-Principals Office

Kucerak, Ondrej

Vice-President for Education

AUSA

Strickland, Emily

AUSA Member

AUSA

Simpson, Ann

School Admin Manager

Geosciences

Leiper, Lucy

Graduate School Manager

Graduate School

MacRae, Morag

Assistant Registrar

Registry

Comber, Darren

Academic Development

Senior Educational Development Officer

Dyker, Liam

Clerk

Administrative Officer

 

Roles and Responsibilities:

Overview

  1. Each School is represented on QAC by at least one experienced member of academic staff who has an in-depth knowledge of the University’s learning and teaching policies. 
  2. QAC members sit on their home School Teaching & Learning committees (or equivalents). They provide advice to their Heads of School and School colleagues on quality assurance and enhancement matters across all taught and research provision. 
  3. In addition, QAC members have responsibility for reviewing QA in a separate School, ensuring externality to the process and avoiding any conflict of interest. Members are responsible for all UG, PGT and PGR quality activities in that School and build up a sound knowledge of the context and requirements within which that School operates.

Responsibilities to QAC

  1. New members of QAC are required to attend an Induction session led by the Dean of Quality Enhancement and Assurance who chairs QAC.
  2. All members are expected to be fully cognisant of, and keep up-to-date with, institutional policy and regulations in regard to learning and teaching.
  3. Attend bi-monthly meetings of QAC.
  4. Undertake QAC responsibilities, and prepare QAC responses to annual monitoring (Annual Programme Review) and external review, in a timely manner, in line with the QAC schedule attached as Annex A.
  5. Convene Internal Teaching Review (ITR) Panels, usually once every four years, and report back to the School and to the QAC the outcome of the review. New QAC members are expected to be a member of ITR Panels in advance of acting as Convener.
  6. Review QA documentation for large partnerships (primarily overseas campuses and working with delivery partners) and provide the Schools and Senate (where applicable) with the view of QAC on such ventures.  Some QAC members may be asked to attend QA visits to collaborative partners, including overseas partners, and to approve partnership agreements on behalf of QAC.
  7. Review and respond to any quality matters as part of ongoing QAC business, e.g. Professional & Statutory Bodies (PSRB) reports and QAA consultations.
  8. Review on a regular basis the General and Supplementary Regulations and the alignment of University policies with the UK QAA Quality Code, the wider Academic Infrastructure and external reference points, and for recommending revisions to regulations and policies as appropriate.
  9. QAC members may be required to represent QAC at Senate.  The QAC provides four members to attend Senate ex-officio.  Additionally, some members of QAC are full Senate members by virtue of being voted in by their School.  These members can still represent the QAC view of items at Senate but will also represent their constituency view.
  10. QAC members will be required to contribute to the wider activities of the QAC, including the annual QAC digest and the annual report to UCTL.

Responsibilities to the School (Disciplines(s)) for which they have QA oversigh

  1. Review Annual Programme Reviews (APRs) with reference to the submission and QAC response from the previous academic year; provide a QAC response to the School.  Liaise with the School in regard to any incomplete or missing submissions.  Any areas of concern should be promptly brought to the attention of the Convenor of QAC.  Report areas of concern and areas of good practice to the Committee at the annual QAC meeting where APRs are discussed. 
  2. Review External Examiner reports, ensuring that all aspects of the report have been responded to appropriately, bringing any areas of concern to the attention of the Convenor of the QAC and preparing the QAC response to the External Examiner on behalf of the University.  Liaise with the School in regard to any incomplete or missing submissions.  Report areas of concern and areas of good practice identified by External Examiners to the Committee at the annual QAC meeting where External Examiner reports are discussed.
  3. Approve or make recommendations regarding proposals for (a) the introduction of new courses and programmes of study (b) amendments to existing courses and programmes, and (c) the withdrawal of existing courses and programmes.  Liaise with the School in regard to any QA concerns and for matters of clarification.
  4. Approve or make recommendations for the nominations of examiners for PGR students within the School.
  5. Approve or make recommendations regarding examiners’ reports for PGR students.  Ensure that the final joint examiners’ report aligns with the final recommendations.
  6. Attend the annual meeting of QAC with both their home School and also for the School they have QA oversight of.  In advance of this meeting the QAC member should review the most recent APRs and External Examiners’ reports for the School.

Responsibilities to their home School

  1.  Liaise with the School administrative support with responsibility for quality documentation to ensure that their home School QA documents (ACRs, APRs, ITR, External Examiner reports) are uploaded to the Quality and Planning SharePoint by the deadlines provided.
  2. Provide advice to their home School in regard to ITR preparation and document submission. This includes advising the Head of School and staff responsible for implementing ITR recommendations.
  3. Provide advice to the School on all QA processes and inform the School of any planned changes to policy and process to enable them to input into QAC what the School’s view of such changes is.
  4. Attend the annual meeting of QAC with their home School.

 

QAC composition and areas of responsibility (as at November 2021)

  

School

QAC Member

Responsible for…

Business

W David McCausland

Natural and Computing Sciences

Biological Sciences

Michelle Pinard

Geosciences

Divinity, History, Philosophy and Art History

Isa Ehrenschwendtner

Language, Literature, Music and Visual Culture (1of2)

Education

Faye Hendry

Social Science

Engineering

Thanga Thevar

Medicine, Medical Sciences and Nutrition (1of2)

Geosciences

Jeff Oliver

Law

Language, Literature, Music and Visual Culture

Tom Rist

Divinity, History, Philosophy and Art History

Law

Isla Callander

Education

Medicine, Medical Sciences and Nutrition

Jerry Morse

Business

Isabel Crane

Engineering

Vacant(Chair)

 

Natural and Computing Sciences

Bill Harrison

Biological Sciences and Psychology

Psychology

Jason Bohan

Medicine, Medical Sciences and Nutrition (2of2)

Social Science

Jo Vergunst

Language, Literature, Music and Visual Culture (2of2)

Attendance

Quality Assurance Committee

Attendance Records

2021-2022

 

 

Minutes

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Meeting Dates

2021/22
2020/21
2019/20
2018/19
2017/18
2016/17
2015/16
2014/15
2013/14
2012/13
2011/12
2010/11
Further Resources