Estates Committee

Remit:  (To be reviewed annually at first meeting of committee cycle)

Strategy and Planning

• To develop, monitor, review and oversee the implementation of the University Estates Strategy, ensuring that it fulfils our estate-related commitment as outlined in the Aberdeen 2040 strategic plan: to enhance our buildings to create virtual and physical spaces that enable interdisciplinary exchange and innovation;
• To have strategic oversight of the functions within the Estates & Facilities Directorate, including receiving and considering all estate planning and strategy documentation;
• To regularly review and consider the risks (and underpinning Risk Register(s)) associated with the University estate;
• To inform and make recommendations to the Policy and Resources Committee and Court accordingly as part of a regular reporting process;
• To consider and suggest further development of the Campus Development Framework and associated zone/mini master plans;
• To receive and consider updates and reports from the Institutional Space Management Groups.

Development and Capital

• To review and approve the capital programme, taking into account appropriate environmental and strategic changes, and planned expenditure on an annual basis, across all areas;  
• To provide oversight and guidance on the selection and prioritisation of all capital projects (both led by and impacting upon the University);
• To receive and approve specific project proposals and briefs, taking account of overall campus cohesion;
• To ensure at portfolio level that all capital projects undertaken by the University are managed and delivered using the appropriate project management methodology and authorisations;
• To receive and consider reports from all Capital Project Boards (including Project Boards relating to projects which are led by University partners/stakeholders), to monitor progress, spend and funding arrangements and provide oversight to and guidance on LTM expenditure.

Acquisitions and Disposals

• To provide oversight and guidance on acquisitions and disposals for land and buildings.

Policy and Advice

• To ensure due consideration is given across all projects to (i) Sustainability and Social Responsibility (including alignment with the UN Sustainable Development Goals), (ii) Risk Management, (iii) Health, Safety & Wellbeing and (iv) Inclusion, working closely with other University committees and/or working groups as required;
• To act within authority delegated from the Policy and Resources Committee on an ongoing basis.

Composition and Membership 2020-21