Meeting Etiquette guidelines

The University has introduced new guidance on formal meetings. The idea for this arose from a discussion with Athena SWAN leads, and its development was then overseen by our Equality, Diversity and Inclusion Committee.

For many staff across the University, meetings are an essential part of our jobs. They help us share information and plan what we’re working on in the weeks and months ahead.

This guidance provides tips on good practice which we hope will strengthen a positive culture of inclusive participation. Key points in this guidance include:

  • The responsibilities of conveners, clerks and all members to ensure meetings are organised and conducted in an inclusive, respectful, courteous and efficient manner.
  • Timings of University meetings and committees. Meetings and committees should be organised between 10am-4pm, and avoid lunch hours if possible.
  • The use of agendas and action logs to ensure participants are aware of the structure of meetings, what has been decided and who is taking actions forward.

Please take some time to familiarise yourself with the full meeting etiquette document which can accessed here