Guidelines for contributions to Staff News

(often referred to as the staff ezine)

Staff News is a weekly roundup of news and events for staff at the University of Aberdeen. You can submit contributions to both the staff and student newsletters via this online form.  

Staff News is for University of Aberdeen news and events only. Requests to include information about partner events, personal achievements of employees, fundraising efforts, or anything not directly related to the University will be considered on a case-by-case basis.

Departments and Schools can share a maximum of three articles in any one issue. Please note, the newsletter is sent to all staff, research postgraduates and honorary staff, and as such submissions should be relevant to this large audience. For smaller events or targetted communications, please consider your local newsletters or department mailing lists.  

The newsletter is created and distributed by the Communications team. All submissions will be reviewed and edited before publication to ensure a consistent tone and style throughout.

The order of articles will be decided by the Communications team when all submissions have been received.

Guidelines for student communications can be found here.  


The deadline for contributions is 12pm on Thursdays for publication the following day. StaffNet News is shared every week on Friday.

Word count

The word count for articles is 80 words.

If the word count exceeds this, your article should be added to an appropriate webpage by an administrator in your team and a “read more” link should be provided.

If your team doesn’t have an appropriate section of StaffNet to add articles to, your article will be uploaded to the general news or events pages of StaffNet.

Sharing shorter articles with a consistent word count will help ensure that readers can easily find the content that's of interest to them. 


Images should be eye-catching and appropriate to the article submitted. Contributors should ensure that they have permission to use an image before it is submitted for inclusion.

Images should be a minimum quality of 72dpi. Low quality or blurred images will not be included.

Please be conscious that images included in StaffNet News are small, and the subject of your image should be clear when resized to 175x150 pixels.

Group shots of people and logos generally do not resize well and should be added to webpages rather than submitted for inclusion in the newsletter.

The same image or logo will not be used more than once in any one issue of the newsletter.


No more than two links should be included in any one contribution. This includes emails addresses.

Getting to know articles

Our “Getting to know…” articles are designed to help staff learn more about the work of colleagues across the institution. This is a voluntary feature and all contributions will be included when scheduling permits.

If you’d like to feature please download the template here and submit it to  

Volunteer research studies

Volunteer research studies can be submitted for inclusion in the staff newsletter, however only one of these will be included each week on a first come, first served basis.