This page provides key information relating to the research ethics and governance arrangements in place across the University.
It includes the University of Aberdeen Research Governance Handbook and provides information and direction to research staff and students on key issues in this area, including ethical review, unacceptable research conduct and training in research integrity and ethics & governance.
All stakeholders in research should be familiar with the University Handbook for Research Governance and the information contained on this page.
All research staff and students should be aware of the UKRIO Recommended Checklist for Researchers. Developed by the UK Research Integrity Office, this lists the key points of good practice for all research projects and is applicable to all subject areas. More detailed guidance is available in the UKRIO Code of Practice for Research.
For research staff and students seeking more information in relation to clinical research, please visit the following link: http://www.abdn.ac.uk/medical/researchgovernance/clinicalresearch/.
- Research Governance Handbook
The University of Aberdeen Research Governance Handbook provides a framework for research ethics and governance at the University and applies to all academic disciplines.
It sets out the standards, principles and expectations for research ethics and governance which underpin the University’s approach to research, and provides an overview of the institutional structures in place for ensuring that the University meets the highest standards in its research ethics and governance arrangements.
It outlines the University’s approach to research ethics and provides information on the types of research that require ethical approval and how to obtain that approval. It details the University’s policy and guidelines for good research conduct, and its position on unacceptable research conduct, including the processes in place for reporting and investigating allegations of unacceptable research conduct.
It also provides information on the governance processes in place to support applications for research funding (such as peer review processes and registration of research projects), and details of the University policies for storing research records and research data management.
The Handbook is reviewed regularly to ensure that our standards and processes comply with those promoted by the UK Research Integrity Office.
Research Governance Handbook - Individual Sections
- Provides definitions of terms used throughout the Research Governance Handbook
- Foreword from Professor Marion Campbell, Vice Principal for Research
Section 1: Standards, Expectations and General Principles
- Explains the standards, expectations and general principles which underpin the University's approach to research governance along with the University's commitment to meeting these expectations.
Section 2: University's Research Ethics and Governance Structures
- Explains the University's research ethics and governance structures. The University has an organisational structure in place to oversee research ethics and governance; to ensure that the institution meets its obligations in this area, and that it continues to seek and maintain the highest standards.
Section 3: How to Obtain Ethical Review
- Explains the framework for research ethics and ethical approval of research. Research ethics refers to the moral principles underpinning research at all stages, from developing a project grant application, data collection, to writing up and disseminating their findings. The University is committed to promoting and facilitating the ethical conduct of research conducted by all of its staff and postgraduate and undergraduate students.
Section 4: Policy and Guidelines on Good Research Conduct
- Explains the policy and guidelines on good research conduct.
Section 5: Research Grant Applications: Key Governance Processes
- Explains the key governance processes involved in research grant applications. This section provides an overview of the arrangements in place for managing key requirements relating to the development of research proposals and funding applications.
Section 6: University Policy on Research Data Management
- Explains the University's approach to Research Data Management.
Section 7: Training in Research Ethics and Governance
- Explains the training opportunities in research ethics and governance. The University is committed to ensuring that all researchers (staff and students) receive appropriate training opportunities in relation to research ethics and governance as part of its over-riding commitment towards staff development and to achieving the highest standards of research governance.
Section 8: Internal Health checks and Monitoring
- Explains the internal health checks and monitoring processes. The University carries out regular research ethics and governance "Health checks" across the institution. The health check is an exercise designed to provide light-touch monitoring of the research governance arrangements in place at local levels. It is coordinated centrally by the Research Policy Committee and every School is involved. The Health check is intended to identify existing good practice and to highlight any local weaknesses in the University's current research ethics and governance arrangements.
Section 9: Repository of Key Research Ethics and Governance Documentation
- Provides a list of the key documents and webpages (internal and external) relating to research ethics and governance.
- University Research Committee
The University Research Committee is responsible for driving and supporting the University's overall research objectives.
- Committees for Research Ethics and Governance
Ethics Advisory Group
The Ethics Advisory Group has responsiblity for oversight of research ethics and governance issues. This includes developing and reviewing institutional policy on research ethics and governance; oversight of institutional ethics and governance processes and the activities of review boards; receiving reports from Ethics Boards and Committees; undertaking research governance healthchecks within Schools; acting as arbiter on any cases where review boards fail to reach a decision on individual ethics applications; and hearing appeals against decisions taken by Ethics Boards and Committees. The group reports to the University Research Committee. The group remit is available here.
The group meets on a quarterly basis.
Chair: Dean for Academic Research Partnerships and Research Governance - Dr Andrew Dilley
- Chair of the Committee for Research Ethics & Governance in Arts, Social Sciences & Business (CREGASSB) - Dr Liz Curtis
- Chair of the Medicine, Medical Sciences & Nutrition Ethics Review Board (SERB) - Professor Gareth Jones
- Chair of the Rowett Ethical Review Board - Professor Alex Johnstone
- Chair of the School of Psychology Ethics Review Board - Professor Jie Sui
- Chair of the School of Biological Sciences Ethics Review Board - Dr Thomas Bodey
- Chair of the Physical Sciences & Engineering Ethics Review Board - Professor Maria Kashtalyan
- Lay member (to be appointed)
- Mrs Marlis Barraclough, Research Policy & REF Manager
- Mrs Gail Smillie, IT Relationship Manager (Research)
- Miss Louise King, Research Governance Manager, Foresterhill
- Mrs Dawn Foster, Research Policy & Governance Officer (Clerk)
- Ms Tanja Schwanck, Research Ethics Officer
In addition to our clinical governance structures there are six further Committees/Boards responsible for oversight of policy and procedure for the ethical review of research and for the development of appropriate guidance for the good practice of all research activity in Schools and Institutes.
Members of these Committees are responsible for considering applications for the ethical review of research in accordance with Policy.
Arts, Social Sciences and Business
Committee for Research Ethics & Governance in Arts, Social Sciences & Business
This Committee is responsible for oversight of ethics and governance arrangements and good practice in the broad research area of Social Sciences, including the Business School.
Members of the Committee are responsible for considering applications for the ethical review of research in accordance with the institutional Governance Framework.
Each School has an Ethics Officer who is a member of the Committee and who can provide advice to members of their School on all matters relating to research ethics and governance.
- Dr Liz Curtis - Chair (School of Education)
- Dr Andrew Dilley - Dean for Academic Research Partnerships & Research Governance
School Ethics Officers:
- Business School
- School of Divinity, History and Philosophy
- School of Education
- School of Language, Literature, Music and Visual Culture
- School of Law
- School of Social Science
Senior academic external to the disciplines:
- Professor Maria Kashtalyan (School of Engineering, Convener of the Physical Sciences & Engineering Ethics Board)
Senior representative from IT Services:
- Mrs Gail Smillie (Relationship Manager Team Lead, Directorate of Digital and Information Services)
The Committee may also invite other members of staff to participate in committee meetings, as necessary.
The Committee's remit can be viewed here. The Committee's Policy and Procedure for the Ethical Review of Research can be viewed here. The School Ethics Officers: Best Practice Guidance and Description of Duties can be viewed here.
Further information on research ethics and governance can be obtained from the Committee Clerk, Ms Tanja Schwanck.
Medicine, Medical Sciences and Nutrition
School Ethics Review Board
The remit of the committee is to provide a review of ethical aspects of any research proposal for projects on human volunteers or human tissue samples carried out by University staff and students within SMMSN which are not covered by another committee e.g. the NHS Research Ethics Service, the Rowett Institute Ethics Panel or the Psychology Ethics Committee. This ethical review flow chart provides further guidance on the remit of SERB.
SERB is now accepting applications through Worktribe. Training and instructions can be found at the University Ethics System: Worktribe webpage.
Amendments can still be made to applications submitted through the old system. For access, please log in here.
The dates for all other review meetings and application deadlines can be found here.
General enquiries: SMMSN Ethics Review Board
Chair: Professor Gareth Jones
Clerk: Dr Katie Crosley
Physical Sciences and Engineering
Physical Sciences and Engineering Research Ethics Board
The Physical Sciences and Engineering Ethics Board is responsible for the ethical review of research and for the development of appropriate guidance for the good practice of all research activity within Physical Sciences and Engineering.
Members of the Committee are responsible for considering applications for the ethical review of research in accordance with the institutional Research Governance Framework.
Representatives from all Schools within Physical Sciences and Engineering (School Ethics Officers) sit on the Board.
The Board's remit can be viewed here. The Board's Policy for Ethical Review and Approval can be viewed here. The best practice guidance and description of duties for School Ethics Officers can be viewed here.
- Professor Maria Kashtalyan - Convener (School of Engineering)
- Professor Mirela Delibegovic - Dean for External Stakeholder Engagement in Research & Knowledge Transfer (School of Medicine, Medical Sciences & Nutrition)
- School of Engineering
- School of Geosciences
- School of Natural and Computing Sciences
- Professor Ehud Reiter
- Professor Celso Grebogi
- Dr Nigel Beacham (responsible for reviewing applications involving pedagogical research submitted by all disciplines covered by the Board)
- Mrs Marlis Barraclough - Senior Policy Adviser, Research and Innovation
- Miss June Middleton - Research Development Executive, Research and Innovation
- Mrs Gail Smillie - Relationship Manager Team Lead, Directorate of Digital and Information Services
- Dr Liz Curtis - Senior Academic external to the disciplines (School of Education, and Chair of the Committee for Research Ethics and Governance in Arts, Social Sciences and Business)
The Board may also invite other members of staff to participate in Committee meetings and reviewing, as necessary.
For further information on research ethics and governance within Physical Sciences and Engineering please contact the Clerk to the Ethics Board at email@example.com.
Psychology Ethics Committee
Members of the committee are responsible for considering applications for the ethical review of research in accordance with the institutional Research Governance Framework. The committee reviews and provides advice on research ethics for all research projects carried out in the School of Psychology, including undergraduate, postgraduate and staff projects. All research and all teaching exercises involving human participants and their data which is conducted under the auspices of the School must have received approval by the PEC (even if ethical approval has been given by some other institution).
Further information on the Ethics Committee and their associated ethical review process can be obtained here.
Rowett Institute Ethics Panel
Members of the panel are responsible for considering applications for the ethical review of research. The panel reviews and provides advice on research ethics for all research projects carried out in the Institute, including staff and student projects.
Further information on the Ethics Panel and their associated ethical review process can be obtained from Professor Alex Johnstone, Chair of the Rowett Ethics Panel, or Mr Gary Cooper, Quality Manager, Rowett Institute.
School of Biological Sciences
Staff and student research projects must be submitted for ethical review where the nature of the proposed research activity requires ethical approval. For example,
- projects involving research on animal and biological materials (e.g. ASPA regulated procedures, genetic material subject to the Nagoya Protocol), or
- projects involving human participants (e.g. interviews, workshops, focus groups)
Ethical approval should be sought as early in the research process as possible, and certainly before the research commences.
Note: the above list of criteria for ethical review is not exhaustive. For further advice on whether your proposed research will require ethical approval, or to submit an ethics application, contact the SBS Ethical Review Board .
- Ethical Approval of Research
Some types of research will need ethical approval before it can begin. Access further guidance on the University processes for obtaining ethical approval of research here.
- Local Authority Process for External Ethical Approval
Research involving local authority facilities and services (including service users) e.g. schools (staff and pupils), transport services, environmental services, or analysis of local authority data may require external ethical review by the appropriate local authority.
Further guidance on the external ethical approval processes to be followed for research activity involving Aberdeen City Council, Aberdeenshire Council, Angus Council and The Highland Council can be obtained here.
Please note that ethical approval for research activity must first be obtained from the appropriate internal University ethics approval process prior to the submission of an external ethics application.
- Trusted Research
With more than half of UK research being a product of international partnerships, the UK Government's Trusted Research Guidance aims to support the integrity of our global research collaborations, which are vial to the continued success of the UK's research and innovation sector.
It is particularly relevant to researchers in STEM subjects, dual-use technologies, emerging technologies and commercially sensitive research areas. Please consult the UKRI Trusted Research FAQs for further guidance.
The advice has been produced in consultation with the research and university community and is designed to help the UK's world-leading research and innovation sector get the most out of international scientific collaboration whilst protecting intellectual property, sensitive research and personal information.
The UKRI Trusted Research & Innovation Principles intend to:
- Outline the potential risks to UK research and innovation
- Help researchers, UK universities and industry partners to have confidence in international collaboratio and make informed decisions around those potential risks
- Explain how to protect research and staff from potential theft, misuse or exploitation
Individuals, with the support of their Schools, are encouraged to carry out the CPNI Trusted Research Checklist for Evaluating Research Proposals in order to gauge the level of risk involved with their international collaborations, using the CPNI Trusted Research Guidance for Academics as support. This should also be referenced in the Worktribe Risk Assessment if this relates to a research funding application.
- National Security and Investment Act (NSIA) 2021
National Security and Investment Act (NSIA) 2021
The National Security and Investment Act (NSIA) came into force on 4 January 2022. NSIA gives government the authority to call in an acquisition for assessment and scrutinise certain dealings in shares and intellectual property (IP) if it reasonably suspects these collaborations give risk to a risk to national security. It is possible to call in and assess acquisitions since 12 November 2020 and applies whether the acquisition has been completed or is still in progress.
NSI Act Guidance for Higher Education
Subject to certain criteria, you are legally required to tell the government about acquisitions of certain entities in 17 sensitive areas of the economy (called 'notifiable acquisitions'). If you are entering into activity in these areas, it could put you in scope of the NSIA and you may be legally required to tell the government about it (know as a 'mandatory notification'). This guidance tells you what the activities are:
Detailed description of 17 economic areas and their Notifiable Acquisitions
Notifications can take three forms:
- mandatory notifications
- voluntary notifications
- retrospective validations
An initial review period of 30 working days, followed by an assessment period of 45 working days will apply before the results are announced; resulting in:
- the acquisition going ahead
- a full national security assessment
- request for further information, or
- an in-person 'attendance notice' meeting being requested.
Researchers, with the support of their Schools, are advised to read the NSIA guidance and carry out the CPNI Trusted Research Checklist for Evaluating Research Proposals in order to gauge whether their collaboration will fall within this legislation and may need to be put forward for assessment. Colleagues in the University's Research and Innovation Directorate have been briefed on the NSIA legislation and can advise on collaborations, studentships, consultancy and commercialisation projects.
Please also refer to The National Security and Investment Act: guidance for universities (universitiesuk.ac.uk).
For those carrying out research in fields that could be used for military purposes, please refer to Export controls applying to academic research - GOV.UK (www.gov.uk)
- Research Ethics and Governance Training
The University is committed to ensuring that all researchers (staff and students) receive appropriate training in relation to research ethics and governance as part of its commitment towards staff development and to achieving the highest standards of research governance.
The University delivers a generic online training programme on research ethics and governance for all research staff and students, developed in consultation with the University's Ethics Committees/Review Boards. This training is currently mandatory for all postgraduate research students, and will become mandatory for all staff applicants for ethical approval of research (including members of their research team) as of 01 February 2022. The training must be completed prior to the submission of an application for ethical approval of research. The course includes training on the key generic issues which underpin research ethics and governance and is applicable to all disciplines.
Note: SMMSN staff who have already completed the Good Clinical Practice/Good Research Practice (GCP/GRP) NHS training will be exempt from this requirement, as will any staff who have completed similar training at a previous institution within the last five years (and who can provide supporting evidence of this).
The online training can be accessed through MyAberdeen: www.abdn.ac.uk/myaberdeen (log in required)
Research ethics and governance training is also available locally across the institution, where there is a requirement for compliance with external regulatory bodies or legislation (such as the Animals (Scientific Procedures) Act 1986; amended by the Animals (Scientific Procedures) Act 1986 Amendment Regulations 2012/3039). This does not affect any specific training requirements by the NHS or home office regulations. Staff who undergo ethics training as part of their clinical training or who have to complete research ethics training provided by other parties as part of their professional development are not required to complete the institutional ethics training.
Information on local training requirements should be sought from the appropriate School, or via line management.
For more information, please contact Mrs Dawn Foster, firstname.lastname@example.org , or for PGR students, email@example.com .
- Research Integrity Training
The University is committed to ensuring that all researchers (staff and students) receive the appropriate training in relation to research integrity as part of its commitment towards staff development and to achieving the highest standards of research governance.
The University delivers a mandatory online training programme on research integrity for all research staff and students, and also staff involved in supporting research activities. The training programme was developed by the University of Dundee and has been licensed for use by the University of Aberdeen with the approval of the University's Research Policy Committee. The programme includes training on the key generic issues which underpin research integrity and is applicable to staff at all stages of their career and to all disciplines.
The online training can be accessed through MyAberdeen: www.abdn.ac.uk/myaberdeen (log in required)
For more information, contact Mrs Dawn Foster, firstname.lastname@example.org, or for PGR students, pgrs-training @abdn.ac.uk .
- Advice and Guidance from the UK Research Integrity Office (UKRIO)
UK Research Integrity Office (UKRIO)
The University of Aberdeen has been a subscriber to the UK Research Integrity Office since 2017.
What is the UK Research Integrity Office?
The UK Research Integrity Office is an independent advisory body, offering support to the public, researchers and organisations to further good practice in research. A registered charity, it was created in response to longstanding and growing concerns about the reliability of research.
UKRIO is the UK's most experienced research integrity organisation. Since 2006, it has provided independent and expert support across all disciplines of research, from the arts and humanities to the life sciences. It works to enhance good research practice, address mistakes, questionable practices and fraud, and improve the culture and systems of UK research.
What is research integrity?
Research integrity is another name for 'good research practice'. It's the conduct of research in ways that promote trust and confidences in all aspects of the research process.
Research integrity covers all research and the whole lifecycle, from the initial idea and design of the project through the conduct of the research and its dissemination. It also covers making sure that environments and systems for research safeguard and enhance good research practice, rather than hinder it - often described as 'research culture'.
See here for more about research integrity.
What can UKRIO offer researchers?
Education - guidance and support through publications on research practice, training activities and a comprehensive events programme.
Sharing best practice - clear and honest development for the research community through facilitated discussions about key issues, informing national and international initiatives, and working to improve research culture.
Expert guidance - confidential and expert advice and guidance, as a proactive service for both insitutitions and individual researchers, as well as in response to requests for assistance.
- Get confidential advice on research integrity and research culture issues for example on achieving good practice, publication ethics, research misconduct, research ethics, conflicts of interest and improving research culture.
- Unacceptable Research Conduct
All stakeholders in research, including all academic staff, technical support staff, administrative support staff and students, have responsibility for reporting any allegation of unacceptable research conduct. Any formal allegation must be made in writing to the University Secretary.
Where a member of staff would like to discuss any allegation of unacceptable research conduct prior to making a formal complaint, they should, in the first instance, contact their line manager. If the staff member would initially be more comfortable discussing the issue with another party, they should contact one of the following:
- The Chair of the appropriate University Research Ethics Review Board/Committee
- The appropriate Dean of Research
- The Vice Principal for Research and Knowledge Exchange
The University has a Policy and Procedure on Public Interest Disclosure (Whistleblowing) relating to the treatment of whistleblowers under the Public Interest Disclosure Act 1998. This includes a clear statement that unacceptable research conduct is taken seriously by the University and that any member of staff raising bona fide concerns in good faith can do so confidentially, and without fear of suffering any detriment, but equally disciplinary procedures are in place to deal with malicious allegations. The Policy and Procedure on Public Interest Disclosure (Whistleblowing) also includes a clear indication of the procedures in which such bona fide concerns by staff may be brought to the attention of a designated individual within the institution.
For further information on the University’s Policy and Guidelines on Good Research Conduct, and its Statement on Handling Allegations of Unacceptable Research Conduct, please refer to Section 4 of the institutional Research Governance Handbook.
- Key Documentation
- University Peer Review Policy Framework
- University Policy and Procedure on Public Interest Disclosure (Whistleblowing)
- University Policy on Data Protection
- University Guidelines on Keeping of Research Records
- University’s Retention Schedules
- UK General Data Protection Regulation (GDPR)
- Data Protection Act 2018
- The European Code of Conduct for Research Integrity
- The Universities UK (UUK) Concordat to Support Research Integrity
- UKRI Policy on the Governance of Good Research Conduct
- UK Research Integrity Office Code of Practice for Research
- UKRIO Recommended Checklist for Researchers
- What is Open Access?
Contemporary open access (OA) dates back to the 1990s although the idea of open access to scholarly journal articles can trace its origins back a further 50 years or so.
The contemporary open access movement strives to make research publications (but especially peer-reviewed journal articles and conference papers) available globally, for free, to anyone, at their point of access. This is made possible by the increasing ubiquity of computer and telecommunications technologies. The unacceptable inflationary costs of traditional print models of scholarly journal publishing have given tremendous impetus to alternative contemporary open access publishing modes in recent years.
An open access journal article or conference paper can:
- be viewed for free by anyone, including academics, other scholars, the general public etc.
- normally be re-used in more ways than a traditionally published article.
University of Aberdeen Open Access Fund
The University receives a block grant to support open access publishing of UKRI funded research; the University also receives money from the Wellcome Trust to support open access publishing arising from Wellcome Trust funded research grants.
Together these block grants constitute the University of Aberdeen Open Access Fund.
The University encourages use of the Green route for OA publishing. However, if your research is funded by either of these grant awarding bodies and needs to be published using the Gold route for open access (i.e. immediate open access availability on publication) you may be able to obtain funding for your APCs. Please see How to Make Your Research Open Access for more information.
The University benefits from a number of publisher deals which can be used be used where Gold open access is needed. These schemes are listed here - please note that there is no requirement for your research output to be funded by external funders to take advantage of these deals.
What should Researchers do?
- Before submission: check whether the journal you plan to submit your article to is REF compliant: go to Sherpa/Romeo or e-mail: email@example.com
- On acceptance: e-mail confirmation e-mail or letter, together with the final accepted version of the output to: firstname.lastname@example.org
- On publication: complete bibliographic detail in Pure or notify email@example.com
The REF open access policy formally applies to papers accepted after 1 April 2016.
Any questions? Visit our Help and Support Page or E-mail firstname.lastname@example.org
- Annual Statement on Research Integrity
Annual Statement to Court on activities undertaken to strengthen the university's research integrity rearrangements.
- Code of Practice for Research Involving the Use of Animals
The University's code of practice on the use of animals in research is available here.