The following information refers to External Examining of taught courses and programmes. Information for External Examining at postgraduate research level can be found on the Postgraduate Research webpages.


External Examiners are appointed by the University to ensure that standards are maintained on a comparable level with universities throughout the UK and that the system of assessment is seen to be transparent and fair to all students. External Examiners make recommendations to the Senate, which authorises the award of degrees, diplomas and certificates.

General queries regarding external examining at the University of Aberdeen should be directed to Academic Services via extexam@abdn.ac.uk.

CONTENTS

1. Annual Reporting

                1.1 Submission Deadlines

                1.2 Annual Report Template and Submission Instructions

2 Expenses

                2.1 Expenses Claim Form and Submission Instructions

3 Fees

4 School Resources


Annual Reporting

In addition to any report that External Examiners might provide to the Examination Meeting(s), they are required to complete an Annual Report at the end of each academic year. The comments provided by External Examiners in their Annual Reports are central to the University’s quality assurance mechanisms. Annual Reports will be considered by the relevant School as well as by the Quality Assurance Committee and may be made available to other appropriate committees within the University. Annual Reports are made available to staff and students, as well as to panels for the purposes of internal and external review. Annual Reports are held for up to 6 years but are destroyed thereafter.

External Examiners' attention is drawn particularly to Part B of the Annual Report template, where the University would welcome comments on - and the identification of - good practice in learning and teaching. External Examiners are therefore asked to use this opportunity to identify programmes and/or courses within which they are able to highlight activities from which others might benefit and learn. These may include, for example i) particular methods of delivery ii) specific activities that students undertake or iii) interesting or novel assessment methods. By doing this, External Examiners can assist the University in collating examples of good practice to be shared across the Institution.

It is requested that External Examiners ensure that their Annual Reports do not include reference to staff or students by name or in any way which would make individuals identifiable.

Where an External Examiner has a serious concern relating to systemic failings with the academic standards of a programme or programmes and has exhausted the University’s internal procedures, including the submission of a confidential report to the Principal, the Examiner may invoke QAA’s concerns scheme (https://www.qaa.ac.uk/scotland/reviewing-higher-education-in-scotland/how-to-raise-a-concern-in-scotland) or inform the relevant professional, statutory or regulatory body.

Annual Reports should be submitted as soon as possible after the relevant examinations.

 

Submission Deadlines

 

Undergraduate

No later than 15 June each year

Postgraduate Taught

No later than 30 October each year

 

MBChB (Years 1, 2, 3 and 5)

No later than 15 June each year

MBChB (Year 4)

No later than 27 July each year

Physicians’ Associate

No later than 27 July each year

Annual Report Template and Submission Instructions

NOTE: Outstanding Annual Reports for the 2017-18 academic year should be submitted to Academic Services via extexam@abdn.ac.uk.

As of the 2018-19 academic year, External Examiners should refer to the table below in order to identify the correct e-mail address to which their Annual Report should be submitted:

School

Who to contact with queries…

Where to send annual reports…

Biological Sciences

Ms Cassie Scott

sbsteaching@abdn.ac.uk

Business

 

Ms Fiona Ritchie

(f.ritchie@abdn.ac.uk)

f.ritchie@abdn.ac.uk

Divinity, History and Philosophy

Ms Kate Smith

(k.a.smith@abdn.ac.uk)

k.a.smith@abdn.ac.uk

Education

Dr Carol Hickman

(carol.hickman@abdn.ac.uk)

s.sandison@abdn.ac.uk

Engineering

Ms Yvonne Davidson

(y.davidson@abdn.ac.uk)

y.davidson@abdn.ac.uk

Geosciences

Ms Ann Simpson

(a.simpson@abdn.ac.uk)

a.simpson@abdn.ac.uk

Language, Literature, Music and Visual Culture

Dr Jon Cameron

(jon.cameron@abdn.ac.uk)

jon.cameron@abdn.ac.uk

Law

lawschoolexternalexaminers@abdn.ac.uk

lawschoolexternalexaminers@abdn.ac.uk

Medicine, Medical Sciences and Nutrition

Dr Christine Kay

(c.d.kay@abdn.ac.uk)

smmsnextexam@abdn.ac.uk

Natural and Computing Sciences

ncs.office@abdn.ac.uk

ncs.office@abdn.ac.uk

Psychology

Ms Rhona Moore

(r.moore@abdn.ac.uk) 

psych@abdn.ac.uk

Social Science

Ms Pam Thomson

(pam.thomson@abdn.ac.uk)

Cc: Ms Jill Davis

(j.davis@abdn.ac.uk)

socsci@abdn.ac.uk


Expenses

All reasonable out-of-pocket expenses, including those incurred in relation to essential visits to the University, will be paid on production of a completed expenses claim form and original copies of the appropriate receipts. Expenses are not subject to income tax. Examiners should refer to the University’s Expenses and Benefits Policy for guidance on what constitutes ‘reasonable' expenses.

 

Expenses Claim Form and Submission Instructions

 

External Examiners should refer to the table below in order to identify the correct postal address to which their expenses claim should be submitted:

School

Who to contact with queries…

Where to send expenses claims…

Biological Sciences

Ms Cassie Scott

(sbsteaching@abdn.ac.uk)

Ms C Scott

University of Aberdeen

School of Biological Sciences

Zoology Building

King’s College Campus

Aberdeen

ZB24 2TZ

Business

 

Ms Fiona Ritchie

(f.ritchie@abdn.ac.uk)

University of Aberdeen

Business School

MacRobert Building

King’s College Campus

Aberdeen

AB24 5UA

Divinity, History and Philosophy

Ms Kate Smith

(k.a.smith@abdn.ac.uk)

Ms K Brebner

University of Aberdeen

School of Divinity, History and Philosophy

50-52 College Bounds

King’s College Campus

Aberdeen

AB24 3DS

Education

Dr Carol Hickman

(carol.hickman@abdn.ac.uk)

University of Aberdeen

School of Education

School Office

MacRobert Building

King’s College Campus

Aberdeen

AB24 5UA

Engineering

Ms Yvonne Davidson

(y.davidson@abdn.ac.uk)

Mrs J Clark

University of Aberdeen

School of Engineering

Fraser Noble Building

King’s College Campus

Aberdeen

AB24 3UE

Geosciences

Ms Ann Simpson

(a.simpson@abdn.ac.uk)

University of Aberdeen

School of Geosciences

Room G05H

Meston Building

King’s College Campus

Aberdeen

AB24 3UE

Language, Literature, Music and Visual Culture

Dr Julia Kotzur

(julia.kotzur@abdn.ac.uk)

Dr J Kotzur

University of Aberdeen

School of Language, Literature, Music and Visual Culture

Room A05-13

Taylor Building

King’s College Campus

Aberdeen

AB24 3UB

Law

lawschoolexternalexaminers@abdn.ac.uk

School of Law External Examiners

University of Aberdeen

School of Law

Taylor Building

King’s College Campus

Aberdeen

AB24 3UB

Medicine, Medical Sciences and Nutrition

Dr Christine Kay

(c.d.kay@abdn.ac.uk)

Ms I McPhee

University of Aberdeen

Assessment Office

Room 0:050

Polwarth Building

Foresterhill Campus

Aberdeen

AB25 2ZD

Natural and Computing Sciences

ncs.office@abdn.ac.uk

University of Aberdeen

School of Natural and Computing Sciences

School Office

Meston Building

King’s College Campus
Aberdeen

AB24 3UE

Psychology

Ms Rhona Moore

(r.moore@abdn.ac.uk)

University of Aberdeen

School of Psychology

William Guild Building

King’s College Campus

Aberdeen

AB24 3FX

Social Science

Ms Pam Thomson

(pam.thomson@abdn.ac.uk)

Cc: Ms Jill Davis

(j.davis@abdn.ac.uk)

University of Aberdeen

School of Social Science

Edward Wright Building

King’s College Campus

Aberdeen

AB24 3QY


Fees

 

External Examiner fees are paid annually on the condition that an Annual Report has been received. Fees are subject to income tax and are paid by BACS to your nominated bank account on the last working day of the month. A payslip will also be sent by post.

 


School Resources