Course Rollover

Course Rollover

Details of the annual course rollover process can be found below.

What is the MyAberdeen Rollover process?

The rollover involves creating new versions of course (or Programme) areas by copying content (including quizzes/tests) from last year's version of your course. No student data, group or grades will be copied across. If a new course for the coming session is approved by the Curriculum Management process then a course area will be created in MyAberdeen based on the appropriate School/discipline template.

Rolled over courses (or Programme areas) will be set as unavailable to students/private by default. This is to give you time to work on updating your course and decide when students will be able to see it.

When will the Rollover start?

The rollover for the up coming session will take place during June and July.

How will I know when my course has been rolled over?

Course coordinators will be notified via email. 

After receiving the email you will find your courses listed under the relevant term on MyAberdeen (you may need to select Upcoming Courses).  If your course is missing please email the eLearning team. 

What do I need to do to update my course?

Please refer to the quick guide on updating your course area.

How do I make my course available to students?

Students will only be able to view your course once you have made it available/open and once they have been registered for it in Student Records.

To open your course to students, in the Details and Actions menu (left hand side) under Course is Private, select "Students can't access this course" and confirm by selecting "Open to Students".  This will open the course to students. 

Details and Actions menu

What will happen to the current Academic Year's course areas?

When the current academic year comes to an end, these courses will form part of past courses that are available to you.

When will the course/Programme areas be archived?

Each year over the summer months we endeavour to tidy up MyAberdeen and archive our old course areas. We keep the current upcoming academic year and the previous two years of courses live on MyAberdeen. The official message we send out each year is detailed below (with dates to be inserted), with announcements on MyAberdeen being updated accordingly each year:

In accordance with University policy, course areas associated with the Academic Year [20xx-20xx] will be removed from MyAberdeen at 5 pm on [beginning of August]. Students have been advised to download any assignments or other work they submitted that they wish to retain by revisiting the assignment on MyAberdeen.