Committees & Groups

A Performance Management Group provides a forum in which the strategic partners meet to reflect on the progress of the programme.

The day-to-day conduct of the Club element of the programme is overseen by a volunteer-run Management Committee, supported largely by the parents of swimmers who have come from the affiliated swimming clubs.

 

L to R: Ally Whike (Scottish Swimming); Patrick Miley (University of Aberdeen & High Performance Coach); Duncan Sinclair (Aberdeen Sports Village)
Performance Management Group

The Performance Management Group provides a forum in which the strategic partners in the programme - the University of Aberdeen, Aberdeen City Council, Scottish Swimming, and Aberdeen Sports Village - alongside a representative of the Club Management Committee, can reflect on the progress of the programme and set its strategic direction and targets.

The programme itself was established in 2017 and as part of that process a Strategic Framework has been developed to capture elements ranging from performance ambition, training culture, and resilience.  A version of that document has been approved by PMG for publication online as Strategic Framework 2017-2021.

Committee Members

Our dedicated volunteer committee provides invaluable support to the swimmers and coaches.

Drawn predominantly from the affiliated local clubs and parents of the swimmers, the UOAPS Management Committee for season 2018/19 consists of:

Post Name Email
President Martin Shaw uoapresident@gmail.com
Vice President Vacant uoavicepresident@gmail.com
Secretary Vacant uoaclubsecretary@gmail.com
Treasurer Cherie Mitchell uoatreasurer@gmail.com
Team Manager Vacant uoateammanager@gmail.com
Meet Secretary Patrina Bain uoameetsec@gmail.com  
Assistant Meet Secretary Mark Perry uoaassistantmeetsec@gmail.com
Wellbeing & Protection Officer Jackie Fraser uoacpo@gmail.com
Membership Secretary Angela Travis uoamembership@gmail.com
Swimming Technical Official Iain Alexander uoasto@gmail.com  
Sponsorship Azza Robinson uoasponsor@gmail.com
Website Co-ordinator (Club) Hugh Siggins uoawebsite@gmail.com
Website Liason (University) Fraser Lovie University of Aberdeen host the website.
Club Development Co-ordinator Sean Dawson s.dawson@scottishswimming.com
High Performance Coach Patrick Miley patrick.miley@abdn.ac.uk
Performance Coach Gregor McMillan gregor@aberdeensportsvillage.com
Performance Development Coach Lisa Houston lisa.h@aberdeensportsvillage.com
Life Member (from 2019 AGM) Lesley Beveridge  
Life Member (from 2019 AGM) Jo Bonner  

 

Club Policies

In line with guidance from Scottish Swimming, the Club independently maintains a range of policies and procedures that are agreed and reviewed by the Club's volunteer committee.

Queries about any of the policies or procedures should be directed, in the first instance, to the Club Secretary or to the Club Development Co-ordinator.

Please note that these should not be confused with any similar policies or procedures maintained by the University of Aberdeen.

Number

Section

Name

Version

Date

1

Policies, 

Procedures,

Guidelines

& Statements

Athlete Transfer

2.0

Sep-19

2

Child Protection

2.0

Sep-19

3

Code of Ethics

2.0

Sep-19

4

Complaints

2.0

Sep-19

5

Data Protection & Confidentiality

2.0

Sep-19

6

Club Privacy Notice

2.0

Sep-19

7

Disciplinary

2.0

Sep-19

8

Equal Opportunities

2.0

Sep-19

9

Equality

2.0

Sep-19

10

Hardship Fund

2.0

Sep-19

11

Mobile Phones & PEDs

2.0

Sep-19

12

Online & Social Media

2.0

Sep-19

13

Team Manager

2.0

Sep-19

14

Volunteer Education Funding

2.0

Sep-19

15

Anti-Bullying

1.0

Sep-19

16

Changing Rooms & Chaperones 

1.0

Sep-19

17

Child Abuse

1.0

Sep-19

18

Disciplinary Panel

1.0

Sep-19

19

GIRFEC

1.0

Sep-19

20

Identifying Poor Practice

1.0

Sep-19

21

Late Collection

1.0

Sep-19

22

Lone Working & One-to-One

1.0

Sep-19

23

Managing Difficult Behaviour

1.0

Sep-19

24

Physical Contact & First Aid

1.0

Sep-19

25

Transporting Children

1.0

Sep-19

26

Unaccompanied Attendance

1.0

Sep-19

27

Under 18 Volunteer

1.0

Sep-19

28

Digital Technologies

1.0

Sep-19

29

Codes of Conduct

Athletes

2.0

Sep-19

30

Coaches

2.0

Sep-19

31

Officials

2.0

Sep-19

32

Parents & Spectators

2.0

Sep-19

33

Volunteers

2.0

Sep-19

34

Consent Forms

Emergency Contact Details

2.0

Sep-19

35

Medical Details

2.0

Sep-19

36

Photography

2.0

Sep-19

37

Transport

2.0

Sep-19

38

Management

Documents

Club Constitution

10.0

Sep-19

39

Areas of Compliance

2.0

Sep-19

40

Document Template

2.0

Sep-19

41

Meeting

Documents

AGM Minutes Template

2.0

Sep-19

42

AGM Agenda Template

2.0

Sep-19

43

Meeting Action Template

2.0

Sep-19

44

Meeting Agenda Template

2.0

Sep-19

45

Meeting Minutes Template

2.0

Sep-19

46

Run an Effective Meeting

2.0

Sep-19

47

Role Descriptors

Wellbeing & Protection

2.0

Sep-19

48

Fundraising & Sponsorship

2.0

Sep-19

49

Meet Convenor

2.0

Sep-19

50

Meet Secretary

2.0

Sep-19

51

President

2.0

Sep-19

52

Press & Publicity

2.0

Sep-19

53

Secretary

2.0

Sep-19

54

Membership

2.0

Sep-19

55

Technical Officials 

2.0

Sep-19

56

Team Manager

2.0

Sep-19

57

Treasurer

2.0

Sep-19

58

Vice President

2.0

Sep-19

59

Squad Policies

Club Connect

2.0

Sep-19

60

Performance Development

2.0

Sep-19

61

Performance

2.0

Sep-19

62

High Performance

2.0

Sep-19

63

Volunteer

Development

Auditing & Analysis

2.0

Sep-19

64

Coach Induction Checklist

2.0

Sep-19

65

Committee Induction Checklist

2.0

Sep-19

66

PDP Template

2.0

Sep-19

67

Recruitment Self Assessment

2.0

Sep-19

68

Reward Assessment

2.0

Sep-19

69

STO Induction Checklist

2.0

Sep-19

70

Volunteer Development Plan

2.0

Sep-19

71

 

Volunteer Meeting Questions

2.0

Sep-19

 

Miscellaneous

Club Insurance

n/a

Apr-19

 

 

Scot. Swimming Affiliation

n/a

Apr-19

 

 

 

 

 

Committee Minutes

Committee minutes will be made available here.