Covid Pledge, Guidelines and Commitments

SafeZone and Protect Scotland Apps

We encourage you to download these apps, if you can, to help keep yourself and others safe on campus and in the wider community.

Health, Safety and Wellbeing on Campus

A number of measures have been put in place to help protect the health, safety and wellbeing of our community, including a comprehensive programme of cleaning. Further information, guidance and FAQs are available on the students and staff pages.

Health, Safety and Wellbeing

Health, safety and wellbeing FAQs

1. Will we be testing staff and students for Covid-19?

We do not currently have plans for testing individuals.  We are working closely with the Scottish Government to support and follow their guidance with regards to testing and will keep our community update of any developments through email.

2. How is the University monitoring activity on-campus to support Test & Protect?

We have introduced a number of practices to support the Scottish Government’s Test & Protect service, and will be maintaining attendance records on campus through many routes.

We will be:

  • Recording attendance at classes through MyTimetable
  • Strongly encouraging staff and students to use the NHS Protect Scotland (Test & Protect) and SafeZone apps.
  • Introducing QR codes on campus
  • Creating bookable study spaces for individuals
  • Implementing a single online form for staff and students to notify us if they are self-isolating, or test positive for Covid-19.

Reports of individuals self-isolating will be monitored to identify potential issues.  Furthermore, the University has an agreed point of contact with the NHS Test and Protect service, via the Acting Director of Operations.

3.  How will the University support adequate ventilation in different buildings as we return to teaching on campus?

Each building has been risk-assessed which includes assessing ventilation. A survey of all spaces identified for teaching and study has been conducted to review window operation to ensure compliance with Scottish Government advice that windows and doors should be open where possible. Signs are being put in buildings to clarify if windows can be opened or must be kept closed – the latter where mechanical ventilation is present, and we would ask that staff and students follow the signage in different rooms.

Fire doors must not be held open, with hooks, wedges or other objects, in order to improve ventilation. This would be a breach of fire safety legislation and would be a serious risk in the event of a fire and smoke.  (All fire doors should have a door closer and only those released automatically upon activation of the fire alarm are permitted to be held open). 

In buildings without automatic (mechanical) ventilation systems windows should be opened for 15 min or so when entering the room (especially when the room was occupied by others beforehand). Leaders of sessions are asked to open windows at the end of their sessions and close them at the start.

4. I am feeling worried by the coronavirus-Covid-19 outbreak and it is impacting upon my mental health - is there support available?

We understand you might be worried about coronavirus and that being asked to stay at home or avoid other people might feel difficult or stressful. There are lots of things you can try that could help your wellbeing. Some examples include: connecting with people digitally; trying to keep active; finding ways to relax and keep your mind challenged (which can be study related, work related or otherwise). For more information about how you can take care of your mental health and wellbeing during the Coronavirus break please visit the MIND website.

If you are feeling overwhelmed students can contact ourstudent support team and staff can contact the university’s confidential employee assistance programme or talk to your line manager or HR partner.

Covid Building Coordinators

To support the return to campus and opening of buildings, several Covid Building Coordinators (CBC) have been appointed to provide staff and students with additional support when using University buildings.

Building Covid Building Coordinators Email Address
University Office

Irene Milligan

i.milligan@abdn.ac.uk

Macrobert Building

Lorna Birnie

l.birnie@abdn.ac.uk

Taylor/Regent Buildings

Kerry Murray

k.murray@abdn.ac.uk

Edward Wright Building

Hazel Veitch

h.veitch@abdn.ac.uk

William Guild Building

Emma Mcgillivray

e.mcgillivray@abdn.ac.uk

Zoology Building

Martin Cowie

Sheila Jones

m.s.cowie@abdn.ac.uk

s.jones@abdn.ac.uk

Cruickshank Building

Martin Cowie

m.s.cowie@abdn.ac.uk

Sir Duncan Rice Library

Mark Perry

Laura Benvie

m.g.perry@abdn.ac.uk

laura.benvie@abdn.ac.uk

St Marys Building

Maria-Ara Carballo-Meilan

STMCovid@abdn.ac.uk

Meston Building

Janet Walker

Ilse Kamerling

Russell Gray

MestonCovid@abdn.ac.uk

Fraser Noble Building

Eddie Stephen

Zaib McNeilly

FNCovid@abdn.ac.uk

Student’s Union Building

Lorna Birnie

Kerry Murray

Emma Mcgillivray

l.birnie@abdn.ac.uk

k.murray@abdn.ac.uk

e.mcgillivray@abdn.ac.uk

Suttie Centre

Arlene Ray

arlene.ray@abdn.ac.uk

IMS Building

David Mckenzie

Wendy Pickford

d.mckenzie@abdn.ac.uk

w.j.pickford@abdn.ac.uk

Rowett Institute

David Mckenzie

Wendy Pickford

d.mckenzie@abdn.ac.uk

w.j.pickford@abdn.ac.uk

Health Sciences Building

Lynne Lumsden

Denise Tosh

l.lumsden@abdn.ac.uk

d.tosh@abdn.ac.uk

Polwarth building

Lynne Lumsden

Denise Tosh

l.lumsden@abdn.ac.uk

d.tosh@abdn.ac.uk

College Bounds
Old Brewery
Humanities Manse

Irene Milligan i.milligan@abdn.ac.uk

Elphinstone Hall/Kings Quad (Including Chapel)

Duncan Stuart

Nick Edwards

d.stuart@abdn.ac.uk

n.edwards@abdn.ac.uk

Hillhead Halls

Hillhead Team 247

 

New Kings Emma Mcgillivray e.mcgillivray@abdn.ac.uk
Kings Quad & James McKay Hall Hazel Veitch h.veitch@abdn.ac.uk
Lighthouse Building (Cromarty) Tim Barton t.r.barton@abdn.ac.uk

 

Some of the key activities that the CBC will undertake:

  • Awareness of evolving University guidance and protocols in place to prevent the spread of Covid with specific regard to the building(s) that they are responsible for;
  • Assist in raising knowledge of induction materials to staff and students accessing the building(s) through dissemination of information concerning Covid (signposting to online training; the Coronavirus Webpages);
  • Ensure building users understand local building plans and processes for Covid-19 – e.g. circulation plans, use of face coverings, cleaning regimes, hand sanitiser arrangements, kitchen facilities, toilet facilities etc. and act as the first point of contact for any questions and queries relating to returning to campus and the building(s);
  • Assist in the dissemination of building specific Covid information in advance of individuals accessing the building wherever possible through calls/emails in advance of initial visits to campus where requested by those visiting; 
  • Assist in ensuring signage and other information published to highlight arrangements to ensure the building is Covid secure is clear and appropriate for the building and is updated when changes require this;
  • Crucial role in headlighting potential operational challenges with the Covid specific processes at a local level (liaising with Estates and Facilities and Health and Safety as appropriate).  Where changes are agreed, ensuring dissemination of updated information to those accessing the building; and
  • Support the daily review of cleaning materials provided for proactive cleaning of areas by building users and ensure that stocks of hand sanitiser and other equipment is maintained in liaison with Estates & Facilities, as appropriate.

Please note that maintenance, security and access related issues should be managed through Estates as normal. IT related issues should be managed through the Servicedesk as normal.

Cleaning services

Last updated 09 October 2020

Interim revisions to the cleaning service - October 2020

In this difficult time, we are doing our best to make sure the campus environment is suitable for working and studying in.

The pre-Covidcleaning activities at the University have been reinstated as they were prior to lockdown, with some changes and enhancements.

Changes to cleaning provision are one element of a suite of preventative activities such as encouraging good hand hygiene, physical distancing, use of face coverings, provision of hand sanitiser etc, all of which contribute towards minimizing opportunity for a surface to become contaminated immediately after cleaning, thus reducing transmission risk.

It is very important to clarify that these changes to the cleaning regime will not eliminate the risk of transferring or preventing Covid-19 infections.

1. Key changes to the existing service

Dueto the ongoing requirement forphysical distancing and minimizing risk there will be some slight alterationsto services in the short to medium term.

Personal/individual offices will not be cleaned in Semester 1. This will be reviewed on an ongoing basis. All shared office areas will continue to be cleaned weekly.

2. General Computer and IT Classrooms

Computer rooms will be cleaned once a day Monday - Friday, first thing. Staff will check facilities on aregular, ad-hoc basis through the day as the opportunity presents itsel to empty bins and check availability of wipes.

These are provided with tubs of cleaning wipes and/or have wipe dispensers installed which users must use to clean equipment and desks. These will be replenished by Estates and Facilities.

Staff, students and room users are expected to maintain good hand hygiene and cleanliness practices including wiping down desks, chairs and any IT or other equipment used before and after use.

PLEASE DO NOT REMOVE TUBS OF WIPES FROM ROOMS.

If the dispenser or tub is EMPTY or missing, please contact efrequests@abdn.ac.uk or telephone x 3333

3. Other Teaching Facilities 
(This includes lecture theatres, seminar rooms and teaching classrooms)

Centrally timetabled teaching facilities will be cleaned as per the normal cleaning cycle, Monday - Friday. Staff will check teaching facilities on a regular, ad-hoc basis through the day as the opportunity presents itself to empty bins and check availability of wipes.

Teaching spaces are provided with tubs of cleaning wipes and/or have wipe dispensers installed which users must use to clean equipment and desks. These will be replenished by Estates and Facilities.

Staff, students and room users are expected to maintain good hand hygiene and cleanliness practices including wiping down desks, chairs and any IT or other equipment used before and after use.

PLEASE DO NOT REMOVE TUBS OF WIPES FROM ROOMS.

If the dispenser or tub is EMPTY or missing, please contact efrequests@abdn.ac.uk or telephone x 3333

4. Study Space

Designated study spaces will be cleaned once a day Monday - Friday, first thing.

In addition, rooms are supplied with tubs of cleaning wipes and/or dispensers installed which users must use to clean equipment. These will be replenished by Estates and Facilities.

Staff will check and clean study facilities on a regular, ad-hoc basis through the day as the opportunity presents itself, including cleaning touch points, emptying bins and checking availability of wipes.

Users of these spaces are expected to maintain good hand hygiene and cleanliness practices including wiping down their desk, mouse, keyboard and monitor before and after use.

PLEASE DO NOT REMOVE TUBS OF WIPES FROM ROOMS.

If the wipe dispenser or tub is EMPTY or missing, please contact efrequests@abdn.ac.uk or telephone x 3333

5. Hand Sanitiser Stations

Over 700 hand sanitiser dispensers have been installed as follows:

  • All entry/exit points to each building on campus, both at Kings and Foresterhill
  • Throughout key core circulation areas in buildings with normal occupancy levels over 100 people

These dispensers are checked and replenished daily through the week by Estates and Facilities.

Dispensers are not provided for teaching or study facilities, or for MFDs, vending machines, kitchen or social areas, keypads, IT classrooms etc.

6. Daytime Touchpoint Cleans

In addition to the normal cleaning service levels, the following will be undertaken using relevant appropriate disinfectant and antibacterial / viricidal solutions, equipment and disposable cloths and wipes:

Enhanced touchpoint cleaning to specified agreed touch points. These include (but are not limited to)

  • Door handles (except insideindividual offices)
  • Lifts
  • Push plates
  • Light switches and sockets
  • Sanitary ware touchpoints in toilet areas
  • Keyboards and mice in IT facilities, computer classrooms
  • Toilet and washroom areas including taps, toilet flushes, sanitary bin lids etc
  • Waste receptacle lids
  • Kitchenettes (with support from users)

These will be cleaned through the day, Monday – Friday. The target minimum clean is twice per day, resource dependent.

Enhanced touchpoint cleaning is only guaranteed to be effective at the time the clean is undertaken - after that cleanliness is totally dependent on building user hygiene.

7. MFDs

Tubs of cleaning wipes and/or dispensers are supplied at designated functioning MFDs which users must use to clean equipment after use. These will be replenished by Estates and Facilities.

Users are expected to maintain good hand hygiene and cleanliness practices including wiping down their desk, mouse, keyboard and monitor before and after use.

8. Workplace Hygiene Programme

A Workplace Hygiene Programme has been installed in some bigger buildings which will support staff and students in remembering to undertake enhanced hand hygiene after touching certain contact points.

The programme identifies certain key touch points (through use of a sticker) where the risk of potential contamination to users is higher, thus prompting them themselvesto take appropriate action i.e.going on to wash or sanitise theirhands. It also clearly highlights these touchpoints as areas where cleaning is targetedat regular frequencies through the day.

Please look out for the touchpoints:
 

Please also read and follow the guidance provided on the blue board available at the main entrance to your building.

9. User Cleaning Responsibilities

Building users, staff, students and occupiers have a shared responsibility for maintaining good personal hygiene practices, whether they are teaching, undertaking research, or working in schools, labs or offices.

Schools and departments are expected to make relevant local arrangements for purchasing gloves and PPE, wipes for telephones/keyboards and screens, providing sanitising wipes for local school, department, research or personal use, providing masks/face coverings and goggles, and supplying any other appropriate additional supplies. This is to support general good hygiene in offices and other school and department occupied space for day to day activities.

In recognition of the fact that the revised cleaning regime is very resource intensive, this provides valuable supplementary local support alongside the centrally provided services.

We would ask for support and cooperation from all staff and students to ensure that they maintain the highest levels of hygiene, and take a responsible, shared approach to hand hygiene and general cleanliness.

When on campus, users are expected to clean

  • Their own desk, telephone, keyboard, mouse and screen
  • Personal Offices - Office door handles and light switches/touchpoints
  • Any lecterns, IT or other controls, desktop equipment, projectors, laptops, mice and keyboards which have been in use during a class (before and after use)
  • Their own pens, stationery items and cutlery and crockery
  • Touchpoints in kitchens after they have used them e.g. kettles, toasters, microwaves, cupboard handles, water coolers etc.
10. Laboratories (including research)

Laboratory users in specialist areas or dealing with specialist equipment will be expected to clean their own equipment and touchpoints within the labs. Schools are required to purchase the appropriate materials to do so, e.g.
 
Hoists, monitors, gym equipment, specialist laboratory equipment e.g. microscopes, autoclaves etc and including sinks and taps,etc.

Schools and Departments are also expected to provide their own sanitiser in these areas and make arrangements to ensure specialist equipment is cleaned and maintained.

11. Electrostatic Cleaning

Regular disinfection of High Footfall areas will take place by Facilities staff utilising the electrostatic cleaning system, e.g.

  • Lifts
  • Reception areas
  • Foyers and entrances
  • Library desks and chairs
  • Eating areas: including chairs, tables, door handles, vending machines etc.
12. Toilet and WC Facilities

Due to social distancing requirements and associated restrictions on building occupancy levels, the occupancy capacities of toilet facilities around the campus have had to be adjusted. Certain facilities have therefore been designated to as taken out of operation in order to comply with these capacities.

PLEASE DO NOT USE TOILET FACILITIES WHICH HAVE BEEN DESIGNATED AS CLOSED OR OUT OF USE. This includes removing tape to access cubicles or urinals.These facitilties are not being cleaned.

13. Enhanced Service Summary

Please note that delivery of these revised services is resource contingent.

Door handles, exit buttons, push plates and digital locks

Twice daily

Appropriate wipes, disinfectant & antibacterial solutions

Cleaning staff and seconded resource

Eating areas: including chairs, door handles, vending machines etc.

Twice daily

Appropriate wipes, disinfectant &antibacterial solutions

Catering staff (once service reinstated)

Entry card readers

Twice daily

Appropriate wipes, disinfectant & antibacterial solutions

Cleaning staff and Library staff

Food service areas

Twice daily

Appropriate wipes, disinfectant & antibacterial solutions

Catering staff (once service reinstated)

Handrails on staircases and corridors

Twice daily

Appropriate wipes, disinfectant & antibacterial solutions

Cleaning staff and seconded resource

Kitchenettes – kettles, fridge handles, cupboard handles, microwave door, dispensers

Once daily, touchpoints twice daily

 

Appropriate wipes, disinfectant & antibacterial solutions

Cleaning staff, seconded staff and users – shared responsibilities

Keyboards

Twice daily by cleaning team

 

Disinfectant wipes available through schools & departments & computer labs

Cleaning staff and users – shared responsibilities

Lift controls

Twice daily

Appropriate wipes, disinfectant & antibacterial solutions

Cleaning staff and seconded resource

Light switches

Twice daily

Appropriate wipes, disinfectant & antibacterial solutions

Cleaning staff and seconded resource

Office desks

Recommended once daily

 

 

Appropriate wipes, disinfectant &antibacterial solutions

will be available through Schools for users.

Users

Personal (Single Occupancy) Offices

Service suspended

 

 

Photocopiers, MFDs and other office equipment

Clean after each use

Disinfectant wipes available in all offices & computer labs

Cleaning staff and users – shared responsibilities

Reception desks

Once per hour

Appropriate wipes, disinfectant & antibacterial solutions

Front of House and Library staff

Rubbish collections and bins

 

Twice daily

Appropriate disinfectant & antibacterial solutions

Cleaning and Portering staff

Specialist Equipment (e.g. lab & schools equipment)

Clean after each use

Disinfectant wipes available through schools & departments

Users

Taps, dispensers and hand washing facilities

Twice daily

Appropriate wipes, disinfectant and antibacterial solutions

Cleaning staff and seconded resource

Telephone equipment

Before and after use

Disinfectant wipes available through schools & departments

Users

Toilet flushes, hand dryers, sanitary bin lids, seats

Twice daily

Appropriate wipes, disinfectant and antibacterial solutions

Cleaning staff and seconded resource

Statistics

Numbers of confirmed cases and people self-isolating in halls of residence are updated regularly. Confirmed case numbers are provided by the Incident Management Team, and will only be updated as this information is released by the IMT. Self-isolation numbers are tracked by the University, and updated every week day.

View Covid-19 statistics

If you have any feedback or suggestions about what else we could be doing to support our community in response to the Covid-19 pandemic, or if you have any further queries that haven’t been answered on these pages, please contact coronavirus@abdn.ac.uk.