You can make your research immediately open access under a licence that allows sharing and reuse by these routes.
Green Open Access with Rights Retention
Make your work openly accessible while retaining copyright. Publish in a subscription-based journal, then deposit the accepted manuscript in Pure/AURA for immediate open access. Retain your rights while ensuring broad accessibility to your research.
Gold Open Access and Diamond Open Access
Gold open access means authors or institutions pay an article processing charge (APC) or the APC is covered by an institutional agreement with the publisher.
Diamond Open Access removes APCs entirely. Funding from alternative sources supports the publication costs.
When publishing open access, it's important to take various factors into account. Explore our Research Publications Workflow for guidance and access valuable information and resource links below. Top of Form
Before you Submit
Before submitting your research output, it's crucial to consider various factors that can impact your publication journey. Here are some key points to keep in mind:
Open Access Policies: Ensure you understand how your work must be made openly accessible to meet applicable open access requirements from REF, your funder and institution.
Open Access Models: Assess the benefits and drawbacks of different open access models to choose the one that best suits your needs.
Journal Selection: Choose the most suitable journal or publishing venue that aligns with your research area and target audience.
Funding and Costs: Determine any potential costs associated with open access publishing and ensure funding is available to cover those expenses.
Copyright and Licensing: Review copyright and licensing agreements to understand how your rights will be retained and how your work can be reused by others.
Visibility and Impact: Consider the visibility and impact of the publishing platform or journal to ensure your research reaches the intended audience.
Data and Supplementary Materials: Evaluate the options for sharing your research data or supplementary materials, ensuring compliance with funder requirements.
Seek Advice and Input: Contact the Open Research Team for further information and advice.
As soon as you have a research output accepted for publication, please email email@example.com with
The acceptance email
A copy of the author accepted manuscript (AAM)
The team will deposit the article in Pure/AURA helping you to ensure compliance with REF and funder open access requirements.
Make your Monograph, Chapter or Edited Collection Open Access
Stay informed about the evolving landscape of open access publishing for monographs, chapters, and edited collections.
For funded research check if the funder requires open access for these publication types.
The REF policy is currently under review, there is no requirement for open access books at present but that may change in future.
Access OAPEN Foundation's Open Access Books Toolkit, a comprehensive resource empowering researchers and authors in open access publishing.
If you're unsure about self-archiving policies for books, contact us for assistance in checking your publisher's guidelines on depositing the author accepted manuscript in institutional repositories.
The Books & Chapters checklist provided by Think. Check. Submit helps you assess publisher compatibility for your work.
NB: you may find articles labelled “free access” on journal websites. This means that the article is free to read but not to reuse (e.g. you are not allowed to post the version of record, or use images of the article, on a different website, without publisher permissions). To be Gold Open access an article should contain a clear statement detailing terms of reuse such as a Creative Commons license statement.
Things to consider before submitting your research output
- 1. Is your research funded?
Funders such as UKRI, Wellcome Trust, European Commission etc., have different open access policies. Some publishers (e.g. Elsevier) do not offer self-archiving policies that fulfil funder requirements. It is researchers’ responsibility to select a compliant journal, thus we advise to familiarise yourself with your funder mandate before choosing a journal.
Visit our webpage ‘Funder open access policy’ to find information, links and tools that will help you to comply with your funder mandate.
Funders often provide funds specifically to support gold open access publishing. You can find information about funds available and how to apply here. The University offers transitional agreements with different publishers where corresponding affiliated authors can publish gold open access at no cost in selected journals.
If your research is not funded, you have no open access obligation, unless you want your output to be considered for REF (find out about REF open access requirements). Nonetheless, the University of Aberdeen encourages open access for all research outputs via either the green or gold route.
The University offers transitional agreements with different publishers where corresponding affiliated authors can publish gold open access at no cost in selected journals. If the journal of your choice is not covered by one of the agreements, please consider publishing via green open access route, or your availability of funds (e.g. start-up or school funds) to pay for APCs if you wish to submit in a fully open access journal.
Please contact firstname.lastname@example.org if you have any queries about our agreements, open access funds and journal compliance with funder policies.
- 2. Choosing a journal
With so many journals available choosing the right one for publication can be overwhelming. We recommend asking your colleagues or supervisor for advice. Think. Check. Submit. is a helpful resource to ensure that you pick a trustworthy publication.
Journals usually use indexes based on article citations to promote themselves (the most popular is the ‘impact factor’). The University of Aberdeen is a signatory of the San Francisco Declaration on Research Assessment (DORA); as such it recognises that research outputs should be recognised on the merits of those individual outputs, rather than on the metrics of the Journal where the article is published. Alternative ways to measure the impact of your research such as Altmetrics are available (learn more on Altmetrics on our dedicated webpage).
- 3. Evaluating open access cost
Authors are advised to familiarise themselves with the open access options available from their chosen journal, and to contact the email@example.com ahead of submission with any queries.
APCs for Gold Open Access vary extensively depending on the Journal with an average price around 2000£. There is no direct correlation between APCs cost and the prestige of a Journal, and hybrid journals cost on average more than fully open access journals.
Block funds can only be used to meet the open access requirements of the relevant funder. Please contact firstname.lastname@example.org to make sure there are available funds to cover publication costs prior to submission.
- 4. Data accessibility: open data
Where possible, research outputs should include a data availability statement regarding accessibility of the data underlying the research. It is important that data is available to other researchers to ensure transparency and make your work reproducible.
- Read more about open data on our webpages.
- Read about the University open research statement.
- 5. Contributors’ role
Authors’ listing of scientific scholarly output does not provide enough information about the actual individual contributions to the work. The Contributor Roles taxonomy (CRediT) comprises 14 contributor roles, including conceptualisation, project administration, data curation, software, visualisation, as well as writing, which allow different contributions to a research paper to be formally recognised. Some publishers, such as Elsevier and PLoS, have already adopted this system and require authors to describe author contributions using CRediT.
You can find more about CRediT on our webpage.
- 6. Copyright & Rights Retention
Copyright is a statutory right of ownership of an intellectual property (written, printed, graphic, electronic or performance). As author of any research output you (and your co-authors) own the copyright of your work. In the publishing process, however, publishers request authors to sign an agreement which transfers copyright ownership of the work to the publisher. As consequence, authors lose the right to share and re-use their work freely (this may vary according to the agreement signed). An example, is the embargo imposed on accepted manuscripts deposited on repositories. Transfer of copyright is a standard procedure when publishing via subscription route.
Use of the Rights Retention Statement (RRS) as supported by the University's Research Publications policy allows you to retain the rights to your research and deposit the Accepted Manuscript (AM) in the institutional repository immediately on publication under an open licence.
On the other hand, publishing gold open access allows author/s to retain copyright of their work. Authors can select a license, the most used are Creative Commons Licenses, which allows to make their work available for reuse under a range of clearly defined terms and conditions and as long as the work is properly cited.
Find more information about copyright and licensing on our webpages.
Things to do after acceptance for publication
- 1. Research output accepted
As soon as you have a research output (journal article, conference contribution, blog, book, chapter, etc.) accepted for publication please send
- Acceptance email
- A copy of the author accepted manuscript (AAM)
to email@example.com and we will deposit the article in Pure/AURA in accordance with REF and publisher self-archiving policies.
- 2. Request open access payment agreed before submission
To arrange an open access APCs payment previously agreed with the open access team, please send to firstname.lastname@example.org
- Acceptance Email
- Your school name
- Grant number