Printing, Copying and Scanning

Printing, Copying and Scanning

Printing on campus is via networked multi function devices (MFDs).

  • MFDs are capable of copying and scanning as well as printing selected items from your print queue.
  • You can also manage your print queue using the PaperCut print service.

General FAQs

How do I print?

Send your output to a holding queue, then print from this queue at any MFD.

Simply hold your student ID card within a few inches of the card reader (usually located near the top right of the MFD, or login with your username and password.

Do you have any user guides to help me get started?

Yes!

For guidance on printing, photocopying, and scanning, and setting up your personal laptop or mobile device to print, see our user guides on Toolkit.

Where can I print?
  • There are many active MFDs on campus. Youll find these in or near to most PC classrooms and clusters and in some public areas. In addition, there are MFDs on each floor of the library. See our list of printers to find an active device near you.
  • Before and after using an MFD, please clean: your hands, the touchscreen, and the buttons.

Please note: You may not have access to printers in staff-only areas.
Can I print from my phone or tablet device?

Yes!

Use the PaperCut web print service to upload or email your files to the University’s print queues from your tablet, mobile phone or laptop when you’re on the move. Then all you have to do is print your documents on any networked MFD.

Note: Unfortunately, it is not possible to specify a page range when printing from the PaperCut web print service. You can only print an entire document. However, if you only need to print one or two pages, or a range of pages, there are workarounds.

To find out more, see our user guide on Toolkit.

How can I tell which MFDs print in colour?

Look for the stickers on the front of all MFDs. These clearly indicate whether the device can print in colour.

Print sticker: This Device can print in Colur        Print sticker: This device prints in black & white

What should I do if an MFD isn't working?

Please let us know. We can’t fix it if we don’t know about it!

Report faults to the IT Service Desk - servicedesk@abdn.ac.uk, or tel 27-3636 - quoting the the KM number.

Every MFD on campus has a unique KM number. You'll find it on a sticker on the top or front of the MFD, as shown in the example below.

Paying for printing FAQs

How do I pay for printing and how much does it cost?

You have a printing budget from which charges for all printing and copying are deducted. See our user guide on Toolkit for current charges, and to find out how to top up your budget.

Each time you use your ID card to print or photocopy, the cost is deducted automatically from your printing budget. As long as your budget remains in credit you can print.

New students start off with an initial print budget of £1.

How do I top up my print budget?

Check your balance and top up online using the PaperCut print service.

  • On classroom PCs, click the PrintManage Desktop shortcut
  • On personal laptops/PCs or mobile devices, open a web browser and go to https://printmanage.abdn.ac.uk/

You will need to login to the system using your University username (e.g. u01abc01) and password.

Choose to make a payment of £1, £2, £5, £10, or £20.

Pay by Visa, Visa debit, or MasterCard.

See our user guide on Toolkit for current charges, and to find out how to top up your budget.

Warning: Once paid for, print credits are non-refundable. So you must not top-up more than is needed as remaining amounts will not be refunded.
What happens when I run out of credit?

When you run out of credit, MFDs will display a ‘Credit too low’ message and your items will not print.

Time to top up your print budget!

Warning: Once paid for, print credits are non-refundable. So you must not top-up more than is needed as remaining amounts will not be refunded.
How can I find out how much credit I have left in my print budget?

There are two ways you can do this.

Method 1

  • Swipe into the MFD in the usual way and view your print queue.
  • At the top left of the display, you'll see your name, the number of documents in your print queue, and the amount of credit remaining in your budget.
  • So the student in the example below has £0.93 (93 pence) remaining credit.

Method 2

  • Log into the PaperCut print service
  • You should see the Summary screen - if not, select Summary on the navigation menu.
  • Your remaining credit is displayed in the Balance box
  • You can also select Transaction History to see a list of your recent transactions and the cost of each.
Can I find out how much my printing is going to cost before I print?

Yes. There are two ways you can do this.

Method 1

  • Swipe into the MFD in the usual way and view your print queue.
  • To the immediate left of your document name and details, you'll see a figure. This is the charge for printing that document.

Method 2

  • Log into the PaperCut print service and select Jobs Pending Release from the navigation menu to view your print queue.
  • The cost of your print job is displayed in the Cost column.
Can I get a refund for damaged or spoiled printouts?

Yes!

If you have damaged, illegible, or otherwise spoiled printouts due to printer malfunction, you are entitled to a refund on your print budget.

Great! What do I need to do?

Just bring your spoiled printouts to one of the IT Service Desks and we will credit your print budget.

The Sir Duncan Rice Library
First Floor, Old Aberdeen
Mon, Tues, Thurs and Fri 09:00-17:00
Wed 10:45-17:00
Polwarth
1:122, Foresterhill
Mon, Tues, Thurs and Fri 09:00-17:00 (closed for lunch 13:00-14:00)
Wed 10:30-17:00 (closed for lunch 13:00-14:00)

 

We will need to know when and where you were printing – i.e. date, approximate time, and location – and, if possible, the title of your document and how many pages you were printing.

This makes it easier to track your output in our print queues so we arrange credit more quickly, and also allows us to report major faults to our print provider Konica Minolta if necessary.