Why do you need an Event Manager or Professional Conference Organiser (PCO)?
Planning an event can be stressful and costly, as there are plenty of things to consider to achieve success. Setting the event objective, choosing the theme and venue, devising a budget, and final execution are just a fraction of the things going behind the scenes.
Fortunately, there is a person who can eliminate the stress and ensure your event is the one to remember. A professional event planner not only saves you time, energy and money but also knows what to expect and do in the planning process. To convince you, here are five reasons why you should hire us as your professional conference organiser (PCO):
1. We will help you stay within your budget
Devising a budget for an event is not as easy as it sounds, since you want to have it all. We are here to advise you on how to set a realistic budget and where you can save money by doing things more efficiently. Our expertise will ensure that you allocate the right amount of money to the ideas that will make your event stand out. Also, we are skilful negotiators, so we will make sure that your event does not cost a fortune and you are getting the utmost value for your money.
2. We will save you time and stress
When running a business, or being a busy academic, time is precious, and we are aware of that. So, we save you time to focus on more important things and take the stress away from planning. You only have to agree on the time and date. Then we maintain communication with the vendors and suppliers, meet on your behalf and pull all aspects of the plan together. We use our refined time management skills to set strict deadlines and meet them so that everything is up and running on the day of your event. As a result, you have peace of mind that a professional is taking care of the planning and will deliver a successful event.
3. We meet your objectives and add value
If you are planning a business event or academic conference, it most certainly has a strategic business or scientific objective. Your event can range from a CPD course to a conference, face-to-face, online or a mix of both (hybrid), but what remains constant is the strategic purpose, and we are here to ensure that all goals within are achieved. So, we use the most suitable themes, concepts and entertainment to create a branded and pleasurable experience for your guests. Also, we assist with devising clever marketing strategies to guarantee your event gets noticed.
4. We have a wide network of contractors, venues and vendors
Hiring us can be considered a serious upfront cost- but in reality it's not. We prepare a full budget for you and include our cost within that to ensure a profitable event. This saves you money in the long run as we reduce costs and ensure you are receiving the utmost value for your money through a network of regular suppliers. Throughout our expertise, we have built long-term relationships with local hotels, venues and vendors. We put these relationships into use by negotiating reasonable and lower rates, upgrades, complimentary services and beneficial contracts.
5. We know what to do in every situation
We have proven expertise and know the dos and don’ts of planning. We have a set organizational plan from start to finish, and a dedicated team to help deliver it. Event planners are essential, especially in case of uncertainty, as we have a broad skillset and experienced staff on-site, which resolves incidents in due course. Event managers also provide excellent on-the-day support through team management and ensure your agenda is running smoothly, so you can relax, network and enjoy your event!
Event managers and PCOs are the trustworthy partners you need to organise a flawless event. We operate with a high level of excellence and professionalism, thus managing to deliver a top-notch experience to you and your attendees.