Sponsorship

Sponsorship

Shaking handsSponsorship is a fundamental part of clinical research and all healthcare research studies involving humans, their tissue and/or data must have a named Sponsor.

All research governed in the National Health Service or Community Service is governed by the UK Policy Framework for Health and Social Care Research (“RGF”). This Framework requires that all clinical research involving human participants, their organs, tissues or data must have an identified Sponsor who takes responsibility for the initiation, management and financing of a clinical study.

For Studies falling under the Medicines for Human Use (Clinical Trials) Regulations 2004 there are additional legal requirements that the Sponsor must be responsible for.

In the context of research governance the term sponsor has different meaning to the term ‘funder’.

A research project can be co-sponsored between two or more organisations, with the responsibilities delegated in a formal co-sponsorship agreement.

As a Sponsor and/or co-sponsor, the University of Aberdeen or NHS Grampian must ensure that it takes responsibility for the following:

  • Assessment of the quality of research proposed, the quality of the research environment within which the research will be undertaken and the expertise of the Chief Investigator and other key staff involved.
  • Ensuring arrangements are in place for the research team to access resources and support to deliver the research proposed.
  • Ensure agreements which specify the responsibilities for funding, management and monitoring of the research are in place.
  • Ensure arrangements are in place to review significant developments as the research proceeds, particularly those which put the safety of individuals at risk, and to approve modifications to the design.

If you are a University of Aberdeen or NHS Grampian employee, or student, and your research involves humans, their tissue and/or data, contact the Research Governance Team as soon as possible to begin the sponsorship process.

Sponsorship MUST be in place, before you can apply to REC, MHRA and R & D for further Approvals (REC/MHRA/R & D).

The following is an example of the documents that the Research Governance Team will need to see before beginning the Sponsorship process:

  • Protocol
  • Ethics / R&D
  • IRAS Forms (submitted to Sponsor as full dataset PDF document)
  • Any adverts
  • Patient Information Sheet
  • Informed Consent Forms
  • GP letter
  • Any patient recorded outcomes
  • Questionnaires
  • Diary cards
  • CVs and GCP certificates of trial staff
  • Sponsor Registration Form
  • Evidence of peer review
  • Evidence of funding
  • Investigator Brochure or SMPC for studies involving drugs.

You should also start preliminary discussions with the Research and Innovation team at this stage to discuss potential contract and/or formal agreement requirements.

The Research Governance Team will:

  • Risk assess your project to determine whether sponsorship will be granted
  • Advise you on study documentation, such as Protocol, Participant Information Sheet and Informed Consent Forms
  • Provide advice on all aspects of running your study
  • Discuss any research governance and regulatory issues with you
  • Confirm or arrange appropriate Insurance for your study
  • Refer the study to the Clinical Study Oversight Group for a full risk assessment if deemed necessary.

Remember: Any changes to your approved study MUST be approved by your Sponsor first.

Once all the documents have been reviewed by the Sponsor, and any required changes have been made, sponsorship will be confirmed to the Investigator and permission given to apply for further approvals.


Diagram illustrating order of stages in planning research: 1: Study design; 2: Facilities; 3: Scientific Peer Review; 4: Secure Funding; 5: Prepare study documentation; 6: Sponsorship; 7: Protocol; 8: Contracts; 9: Registration on public database; 10: Finalise study documents; 11: Statutory approvals; 12: Ethics review; 13: Initiation of study