Procurement

The Strategy is an institutional commitment to direction: procurement activity takes place at every level within the University so it is necessary to consider how change may be managed in a holistic way. Recommendations will influence how the daily commercial business of the University is conducted, and achieving improvements will require the agreement of and input by each College, School and Section.

The Procurement Policy develops the strategic institutional approach to procurement within the regulatory frameworks and sets out procedural standards.

The Guide to Procedures which follows translates the Policy into the detailed actions and processes required to maintain a cost-effective (and legally compliant) institutional procurement operation and is aimed at all staff involved in buying goods and services on behalf of the University, including management staff responsible for authorising these transactions.

Our General Conditions of Purchase are incorporated into all orders made and if not should be provided to all suppliers on the University's behalf.

The University as a Buyer

If you have any queries from companies asking for their terms and conditions to be accepted please contact Mark Goode in the first instance.

The University of Aberdeen's normal payment terms are 30 days from receipt of a valid invoice.

• Please see our General Conditions of Purchase.

The University as a Seller

Sales invoices are to be raised monthly, where possible, in order to minimise the working capital impact in terms of cash flow.

Non-payment after 30 days will be subject to normal credit control procedures, and in the case of external bodies (non-students, non-charities, non-public sector) interest may be charged for late payment at the prevailing Bank of England base rate.

The University of Aberdeen Code of Ethics is based on that published by the Chartered Institute of Purchasing and Supply. CIPS is an international education, qualification and networking body representing procurement and supply chain professionals.

This note is intended for staff who need to acquire equipment or services valued at over £150k to provide them with a brief description of the current EU/UK legislation and guide them through the procedures. The process needs to be properly planned with adequate time allowed for it. For further information please click on the link below.

This page provides Procurement updates and is intended to keep readers informed of the section's activities.

News Sheets

• New Supplier Information Form - Jun 12
• Bribery Act - Jul 11
• Supplier Set-Ups - Jul 11
• Sustainable Approach - May 10
• EU Regulations - Jan 10
• New Name - Jan 10
• Best Purchasing Practice - Aug 09
• Business Travel - May 08
• Contracts and Tendering - Jan 08
• MFDs - Nov 07
• Freedom of Information and WEEE - Sep 07
• One Stop Shop - Jan 07