Procurement

Contact Us

To contact Procurement:

Procurement
University Office
University of Aberdeen
King's College
Aberdeen
AB24 3FX

 

Quick Links

The Strategy is an institutional commitment to direction: procurement activity takes place at every level within the University so it is necessary to consider how change may be managed in a holistic way. Recommendations will influence how the daily commercial business of the University is conducted, and achieving improvements will require the agreement of and input by each College, School and Section.

Read the Strategy

Guide to procedures

Don't use the new procedures without training

The Procurement Procedures published in 2011 are being replaced by the Scottish Government's "Procurement Journey." As these new procedures are very detailed, training will be delivered to University buyers during 2016. Staff should continue to use the Procurement Procedures: 2011 until they have received this training, at which point they should begin using the Procurement Journey. Links are below:

  • Procurement Procedures: 2011 - Click here
  • Procurement Journey - Low Value Orders: Procedures for transactions up to £50,000 are described here and displayed in a flow chart. (Number of quotes and basic rules included).
  • Scottish Government Procurement Journey: This set of procedures is subject to change from time-to-time, so a link to the Scottish Government Portal is provided here.
Read the Policy

Our General Conditions of Purchase are incorporated into all orders made and if not should be provided to all suppliers on the University's behalf.

The University as a Buyer

If you have any queries from companies asking for their terms and conditions to be accepted please contact Linda Leslie or Demie Hall in the first instance on procurement@abdn.ac.uk.

The University of Aberdeen's normal payment terms are 30 days from receipt of a valid invoice.

The University as a Seller

Sales invoices are to be raised monthly, where possible, in order to minimise the working capital impact in terms of cash flow.

Non-payment after 30 days will be subject to normal credit control procedures, and in the case of external bodies (non-students, non-charities, non-public sector) interest may be charged for late payment at the prevailing Bank of England base rate.

Read the T&Cs

The University of Aberdeen Code of Ethics is based on that published by the Chartered Institute of Purchasing and Supply. CIPS is an international education, qualification and networking body representing procurement and supply chain professionals.

Read the Code of Ethics

This note is intended for staff who need to acquire equipment or services valued at over £150k to provide them with a brief description of the current EU/UK legislation and guide them through the procedures. The process needs to be properly planned with adequate time allowed for it.

Read the Regulations

This page provides Procurement updates and is intended to keep readers informed of the section's activities.

News Sheets


Our Buyer's Profile can be found on the Public Contracts Scotland Website.

See Profile

The University of Aberdeen is committed to obtaining the best value possible from all of its business transactions. Procurement at the University of Aberdeen will apply the highest ethical standards in terms of: our treatment of suppliers; our sustainable approach; the personal conduct of our buyers and legal compliance.

The University’s Contracts Register is available here.

Read Guide