The Procedures for purchasing Goods and Services up to £50K (excluding VAT) can be found in this document - Buying Procedures up to £50K
Below is a brief summary of Buying Procedures for the various spending thresholds
|
VALUE (Ex VAT) |
PROCUREMENT ACTIVITY |
TYPICAL TIMESCALES |
PROCUREMENT ADVICE REQUIRED
|
|
Under £5K |
1 Written Quote |
N/A |
No (but training and help available) |
|
Between £5K & £10K |
Obtain Quotes from at least 3 Suppliers |
1-4 Weeks |
No but refer to guidelines and training and help is available |
|
Between £10K & £50K* |
Follow Formal Quotation Procedure and obtain Quotes from at least 3 suppliers |
2-4 Weeks |
No but refer to guidelines and training and help is available |
|
Over £50K* |
Full Tender Process |
1-3 Months |
YES – Procurement Involvement Mandatory |
|
Over£179,807 (goods/services) |
Full Tender Process |
2-6 Months |
YES – Procurement Involvement Mandatory |
* If you have a requirement for goods and/or services with a total value of £50K or over (excluding VAT) for the period of the contract, then Procurement must be involved. (Note: In the case of services the threshold covers a 4 year period, therefore a recurring procurement of £12.5k per annum will be subject to a regulated procurement exercise).
Please contact Procurement on procurement@abdn.ac.uk who will be happy to provide you with help, advice and examples of quotation documents.
A printable version of the Thresholds can be found here - Buying Thresholds
A printable Accesible version of the Thresholds can be found here - Accesible Version Buying Thresholds