Registration (provisional rates)

Registration 

If you experienced any problems registering through the University Online Store for any of the early bird booking options.  Please email thenorth@abdn.ac.uk with details of your booking requirement to ensure that you receive the early bird rate.

Booking for all can be made through the online store.

Deadlines 

Advance registration ends on 31 July 2017. From 1 August we will only be able to accept Conference registrations at day rates only. On-site registration will be available on the days of the Conference. 

Provisional Registration Rates

UArctic Forum Rectors and accompanying specialists or expert advisors, attending Rectors’ Forum only, delegate rate per person (payment before 31 July 2017)

£350

UArctic Forum Rectors and accompanying specialists or expert advisors, attending Rectors’ Forum and Conference, delegate rate per person (payment before 31 July 2017)

£470

Student Forum delegates attending Forum and Conference, package including all meals and accommodation (payment before 31 July 2017)

£600

Conference only delegate rate per person (payment before 31 July 2017)

£220

Conference only student rate per person (payment before 31 July 2017)

£130

Conference only 27 August day rate per person (payment before 31 July 2017)

£75

Conference only 28 August day rate per person (payment before 31 July 2017)

£130

Conference only 29 August day rate per person (payment before 31 July 2017)

£100

Conference only 27 August student day rate per person (payment before 31 July 2017)

£40

Conference only 28 August student day rate per person (payment before 31 July 2017)

£50

Conference only 29 August student day rate per person (payment before 31 July 2017)

£45

What these fees cover 

Registration fees for the Forum only include admission to sessions, a welcome pack, all lunches and refreshments during morning and afternoon breaks, the civic reception on 23 August and the Forum evening meal on 24 August. 

Registration fees for the Conference only include admission to sessions, a welcome pack, all lunches and refreshments during morning and afternoon breaks, the welcome on 27 August and the Conference evening meal and ceilidh on 28 August. 

Registration fees for the Forum and Conference include all the above. 

Evening meals on 24 and/or 28 August are included in delegate registration fee.  Delegates may bring a companion to the evening meals on 24 and/or 28 August at an additional cost of £35 per evening meal/dinner or an inclusive cost of £50 for both evening meals/dinners. 

Please note that with the exception of Student Forum delegates attending both the Forum and Conference, these fees do not include accommodation. Delegates should book their own accommodation at their desired level of comfort and expense, either independently or through the links detailed on the Accommodation page. 

For Student Forum delegates attending both the Forum and Conference, we offer a complete package that also includes pre-booked accommodation and all meals. For evening meals on days when there are no other formal arrangements, student delegates will be provided with vouchers for use in local restaurants. 

Delegates wishing to join the whole-day coach excursion on Saturday 26 August, at an additional cost of £60 per person, should book through the online store. 

Cancellations 

All cancellation requests must be submitted, in writing via email, to thenorth@abdn.ac.uk. Cancellation requests by telephone will not be accepted. Written requests for refunds will be processed as follows:

  • Received before 7 April 2017, a full refund less £50.00.
  • Received before 5 July 2017, a 50% refund.
  • Received on or after 5 July 2017, no refund.
  • Refunds will be issued approximately 3-5 weeks after the Conference ends.
  • Please contact us if you need assistance or have questions about your registration, at thenorth@abdn.ac.uk. 

Credit/debit card or PayPal payments are made via our online store.  

If you are not able to pay by the methods above please contact us at: The North, University of Aberdeen, 24 High Street, Old Aberdeen, King's College, Aberdeen AB24 3EB or fax: +44(0) 1224 272552 or email: thenorth@abdn.ac.uk.

Terms and Conditions

By registering you accept our terms and conditions.

Passport and Visa

Participants are strongly advised to determine which requirements apply to them with respect to entering the UK. For information please consult your nearest Embassy or travel agent. 

Invitation letters for visa purposes can only be sent to participants who have completed the registration process. Should you require an invitation letter to the Forum and/or the Conference for visa purposes, please email thenorth@abdn.ac.uk stating the following: 

  • full name as it appears on your passport
  • date of birth
  • place of birth
  • passport number
  • passport issue date
  • passport expiry date

Participation

On registering you will be required to indicate whether you are attending the Forum and/or the Conference, and whether you wish to join the excursion on 26 August.

During the Rectors' Forum some meetings will not be open to all registered participants, as they are by invitation only. Only members of UArctic’s governing bodies (Board, Council and Rectors’ Forum) can attend those meetings that are by "invitation only".

Registration confirmation

After submitting your registration, you will receive a confirmation e-mail. If you do not receive a confirmation e-mail within a few days, please contact us at thenorth@abdn.ac.uk.