3 February to 12 March 2020, submit your annual funder reports through Researchfish

What is Researchfish? Researchfish is a web-based system, used by funders, research institutions and researchers to collect information on research activities. On an annual basis, funded researchers and students are asked to submit data about their outputs, outcomes and impacts.

If you are a principal investigator, of an UKRI (formerly RCUK), CSO, NIHR or medical charities grant, you will receive an email from your funder, or Researchfish, inviting you to make a return. Annual submissions have to be made for all live grants, and for completed grants for at least five years after the end date.

If you are a research student, funded by a UK research council, you will also receive an email from your funder inviting you to make a Researchfish submission. Submissions will be requested each year from the 3rd year of funding, during the lifetime of the award, and usually for up to three years after the end of the award.

Update and complete your submission by logging on at https://app.researchfish.com/user/login?

 

Why do funders want this information?

Funders have a responsibility to demonstrate the value and impact of their investment in research. They use the information collected on the outputs, outcomes and impact of their funded projects to report to both the Government and the public, enabling them to make the strongest possible case for continued substantial public investment in research. The information submitted is also used to shape future funding opportunities, feed into strategic planning, and generate case studies. Much of the data is made public via the Gateway to Research (GtR), giving greater exposure to your work.

 

Does this apply to me?  Annual reporting through Researchfish is compulsory under the terms and conditions of funding. If you do not comply with these requirements the UK Research Councils will apply sanctions on Principal Investigators, which includes preventing you from applying for further grants or withholding funding for live projects.

The system is open all year round for data entry, but many funders obtain a “snapshot” by setting an annual submission window. The 2020 submission period, for most funders, will run from 3 February -  4pm 12 March 2020; all PIs are required to report to Researchfish within the specified timeframes. 

 

Information for PIs Information for Students
Information for supervisors Frequently Asked Questions
Reporting periods for Researchfish in 2020  
UK Research and Innovation (UKRI) - Submission period 3 February -12 March 2020

The 2020 collection period for UKRI funded grants will run from 3 February 2020 to 12 March 2020. All PI's are expected to report on their grants and the normal expectation is for an award to be reported on for at least five years after the end date. Students are asked to use Researchfish to submit details of the outcomes of each award annually from the 3rd year of their funding, during the lifetime of the award, and usually for up to three years after the end of the award

Submission Details

Researchers (including students) access Researchfish and submit a return between February and March each year to confirm that their information is accurate and complete at that time. Researchers can add information at any time during the year, but they can only submit a return during the submission period. Where a PI does not expect any further outcomes, he/she can ask the research council to close the grant. Where there are no further outcomes in this period, or where there are no outcomes yet, researchers should submit a nil return.

Note that output information entered on Researchfish is published via the UKRI Gateway to Research

Studentship data

UKRI will only ask students who are in the third or later year of their studies to submit their outcomes. 

It is very common for most impacts to occur towards the end of a project or after it has finished, so if there is nothing to report until towards the end of the PhD, it is acceptable to submit a “null” response. The Student will need to complete and submit the return themselves because it is their data. They should click the ‘Submit’ button on the Researchfish system during the data gathering period. More detailed informaiton on what to submit and how can be found on the information for students page.

Research Council sanctions will not apply to students for non-compliance, although overall Institutional compliance may be considered in making future Doctoral Training Partnerships (DTPs).

PI absences

In cases of agreed extended absence such as maternity leave, sickness etc, PIs can request a temporary suspension of the UKRI requirement to provide an annual update. Please notify researchreporting@abdn.ac.uk who will liaise with the Research Councils on your behalf. 

No further outcomes

If a PI feels that no further outcomes will arise from an award, they can discuss this with UKRI and request that the award is ‘closed’ in Researchfish. Notify the researchreporting@abdn.ac.uk who will liaise with the Research Councils on the PI's behalf. If this is agreed, the outcomes information and award will still be visible in the system, but the PI will not be able to associate any further outcomes to the award.

Awards which ended more than 5 years ago

  • For all Councils except for MRC, PIs are not required to submit data on a grant which ended more than 5 years ago (even though it is still visible on the PI’s grant portfolio on Researchfish). However, if PIs wish to edit an outcome on an older grant, or re-use it on for another award, they need to ensure that all mandatory data for that outcome are completed.
  • If a PI has more than one award from the same UKRI funder, and one of the other awards in their portfolio is less than 5 years old, the PI cannot submit the younger grants without also submitting the older one. However, they do not need to enter any data, just tick ‘submit’.

Sanctions

All seven Research Councils will apply the harmonised sanctions policy to all eligible UKRI-funded researchers who do not make a submission each year during the data submission period. If it is too early for any outcomes to have emerged from the research then a nil-submission should be returned.

Failure to submit a valid annual Researchfish submission could lead to the following sanctions being applied:

  • PI may be unable to apply (either as a Principal Investigator or as a Co-Investigator) for further awards from any Research Council;
  • Payments for the award may be withheld.

This does not apply to students, though overall institutional compliance may be considered in making future doctoral training awards.

More information is available on the UKRI website.

Help and Support

There are short webinars (lasting around 10 mins) on the Researchfish website to help you find out how to use the system:  https://www.researchfish.com/helpwiz

The Researchfish content guide is also available for guidance on the various types of information that Researchfish records.

For further information please read the common questions section or email researchreporting@abdn.ac.uk.

More information about making a Researchfish submission, for UKRI grants, can be found here

British Heart Foundation (BHF) - Submission period 3 February - 12 March 2020

Like many other funders, BHF use Researchfish, to gather information about research outputs and outcomes. BHF ask for information on all active (financially open) grants as well as any grant that closed after 1 January 2015. The next Researchfish submission period is from 03 Feb to 12 Mar 2020

What you will need to do

You should enter the relevant information into distinct output types and sections in your Researchfish portfolio. You or a nominated delegate can add, edit and delete entries, which can then be quickly and easily attributed to one or more grant awards you hold with us or with any of the other funding organisations that use Researchfish.

The British Heart Foundation website outlines what they want to know in each section of Researchfish.

Key points for PIs to note:

  • Remove outputs that pre-date your award. BHF are only interested in the outputs that have arisen specifically from a present BHF grant, and not those that pre-date it.
  • Null returns are expected from new and old grants. PIs need to submit a return even if the research has not produced any outputs.
  • No need to upload experimental data or figures. BHF are interested in collecting information on the general outcomes and impact of a PI’s research. They are not collecting primary data.
  • Only the grant holder can press submit. PIs can delegate someone to help them complete their Researchfish portfolio, but the delegate cannot press 'Submit'. Once the data has been updated, the PI must submit.

When to submit

Researchers need to submit BHF-related grant evaluation data once a year, during a defined submission period. The next Researchfish submission period, is now open and runs from 04 February to 12 March 2020. After the submission period, you can enter, amend and update information in your portfolio at any time throughout the year.

Queries

Check the list of frequently asked questions (PDF) to see if your query can be resolved there.

For technical queries please contact the Researchfish support team. For any other queries, please email researchevaluation@bhf.org.uk.

Cancer Research UK (CRUK) - Submission period 3 February - 12 March 2020

Submission of research data is a condition of the original grant, and annual submission of data using Researchfish is a mandatory requirement. The need for final reports will be removed for the majority of awards with some exceptions .

Cancer Research UK has a sanctions policy in place. Researchfish submission is mandatory for all eligible grantees. If Researchfish submission falls below the full compliance rate detailed in the Researchfish policy, CRUK can enforce financial sanctions.

The next annual submission period to Cancer Research UK (CRUK) will run from 03 February – 12 March. All funded researchers (grantees and institute group leaders) are required to submit data to CRUK through Researchfish on an annual basis.

Submission Details

Researchers (including students) will need to log on to Researchfish and submit a return between 03 February – 12 March 2020 to confirm that their information is accurate and complete at that time. Researchers can add information at any time during the year, but they can only submit a return during this period. Where there are no further outcomes in this period, or where there are no outcomes yet, researchers have to submit a nil return. If the grant closed more than five years ago and a PI does not expect any further outcomes, he/she can ask the research council to close the grant.

Further Information is available on the Cancer Research UK website.

Help and Support

There are short webinars (lasting around 10 mins) on the Researchfish website to help you find out how to use the system:  https://www.researchfish.com/helpwiz

The Researchfish content guide is also available for guidance on the various types of information that Researchfish records.

For further information please read the common questions section or email researchreporting@abdn.ac.uk.

For all CRUK-related queries, please contact CRUK Researchfish support via research.fish@cancer.org.uk

Chief Scientist’s Office (CSO) - Submission period 3 February - 12 March 2020

The Chief Scientist’s Office (CSO) uses the ResearchFish system to collect the outputs from grants and fellowships that it funds. Collection of such information is vital in order for CSO to be able to demonstrate the value of the research it funds and highlight case studies of where a genuine impact on the health service has been realised.

The next reporting window for research outcomes for The Chief Scientist’s Office will take place between 03 February and 12 March 2020; submissions are made through Researchfish.

Grant holders will have received communications directly from the funder, please follow the funders instructions to complete your Researchfish return.

The reporting window coincides with that of RCUK (now UKRI) grants, so you may also have received communications about your RCUK (now UKRI) grants. 

Submission of research outcomes was required between 03 February and 12 March 2020.  Annual submissions have to be made for all live grants, and for five years after their completion.  This includes ‘nil returns’ where no outcomes can be reported. 

Submission Details

Researchers (including students) are asked to log on to Researchfish and submit a return to confirm that their information is accurate and complete at that time. Researchers can add information at any time during the year, but they can only submit a return during the submission period. Where a PI does not expect any further outcomes, he/she can ask the research council to close the grant. Where there are no further outcomes in this period, or where there are no outcomes yet, researchers have to submit a nil return.  

Help and Support

There are short webinars (lasting around 10 mins) on the Researchfish website to help you find out how to use the system:  https://www.researchfish.com/helpwiz

The Researchfish content guide is also available for guidance on the various types of information that Researchfish records.

For further information please read the Common questions section or email researchreporting@abdn.ac.uk.

National Institute for Health Research (NIHR) - Submission 3 February - 12 March 2020
On an annual basis, NIHR-funded researchers and trainees are asked to submit data about their outputs, outcomes and impacts. Submission to Researchfish is compulsory under the terms of conditions of NIHR grants.  It is vital that all PIs respond within the specified timeframe and report on research outcomes on all grants, both ongoing and completed.  

The next NIHR Researchfish data submission period is 03 February – 12 March 2020. Researchers and trainees are expected to provide details about their research activities.

What is the information used for?

NIHR uses Researchfish to monitor the impact of funded research. The data submitted by researchers about their NIHR awards allows NIHR to:

  • evaluate the difference that NIHR funded research is making to the health and wealth of our nation
  • advocate continued research funding
  • evaluate the most effective ways to allocate it.

It also offers Institutions and researchers the opportunity to assess the success and impact of NIHR awards in the same way.

Sanctions

The NIHR will contact researchers and trainees annually during the award and for at least five years afterwards. Researchers should be aware that NIHR have a clear sanctions policy for researchers who fail to provide an annual Researchfish submission in accordance with their contractual requirements:

  • the researcher or trainee may be ineligible for consideration for further NIHR awards
  • payments may be withheld.

Information and FAQs are available on the National Institute for Health Research website.

Wellcome Trust - Submission period 3 February - 12 March 2020

Information is available on the Wellcome Trust website.

The Wellcome Trust has a sanctions policy in place for PIs who do not submit through Researchfish:

  • PI will be ineligible to apply for further funding

If there are any changes in circumstance (e.g. PI is on maternity leave, sickness etc), please notify researchreporting@abdn.ac.uk who will liaise with the funder on the PI’s behalf.