Researchfish for Principal Investigators

Researchfish is an online survey that collects research outcomes for funders to help them track the impacts of their investments. Completing Researchfish is a condition of the grant and sanctions are applied for non-compliance, including preventing individual PIs from further applications and/or withholding payment for live grants.

Researchers are asked to provide updates annually during the period of the awards and usually for five years after the award has finished.

Does this apply to me?

Yes - if you are a PI on a current or previous grant from public or charitable funders including:

  • UK Research Councils (AHRC, BBSRC EPSRC, ESRC, MRC, NERC, STFC)
  • Action Medical Research
  • Asthma UK
  • British Heart Foundation (BHF)
  • Cancer Research UK (CRUK)
  • Chief Scientist's Office (CSO)
  • NIHR
  • Parkinson's UK
  • Stroke Association
  • The British Council
  • Wellcome Trust

What do I need to do?

As a Principal Investigator (PI) you are required to provide research outcomes information for each grant you hold. Your funder will contact you ahead of the submission period using the email address you have provided; for UK Research Council awards, this is the address that is listed in Je-S.

If you have not used Researchfish before, you will need to register - details are available in the personalised email you will receive. A response is expected for all current grants and those which have ended in the past five years.

  1. Click the link in the email sent by Researchfish to accept the invitation. If you do not have an account, you will be prompted to create one. If you can’t find the email then contact
  2. Once logged-in, click 'View Portfolio' to add and edit outcomes for your awards. If you don't see a View portfolio option, try clicking on the link in the email again.
  3. Choose a relevant outcome type from the collapsible list on the left and click 'add new entry'. Complete the form and when ready, click 'add to portfolio'. Don’t add any confidential, sensitive or personal information since outcomes will be made public via Gateway to Research. If you have an ORCID ID, then connect it to Researchfish to use the outputs in your profile (further information).
  4. Details of your award(s) are listed on the right. Once outcomes have been added, attribute them to one or more awards by checking the box next to the outcome(s) and dragging it to award.
  5. Some funders require that 'Additional Questions' are completed for particular grants. These are found on the left. Once completed, they are automatically associated with the relevant grant(s).
  6. Submit each award to the funder during the annual submission period, using the red SUBMIT button. The date listed next to the funder is the final date of submission. Submission is not possible unless all mandatory information is completed. You can make changes and re-submit, which will overwrite the prior information.

Research outcomes information for each grant can be provided at any time and some PIs choose to update their grants regularly during the year. A submission period is the window in which PIs need to complete the outcomes information and press the red SUBMIT button (which is only visible during this period). Failure to do so could result in sanctions.

Delegating Access to Other Staff

Only the PI can submit the outcomes attributed to their award(s), but they can allow others to enter information into Researchfish on their behalf.

There are 2 types of access:

  • ‘Delegate’ access - another person can access all the PI’s awards.
  • ‘Research Team’ access - another person can access a specific award

Help and Support

Help with the most common problems is available from Researchfish directly. You can raise a support ticket, talk via Live Chat (you can ask for a copy of your conversation), email to, or join one of their online weekly webinars

The answer to the most common questions are available in the FAQs and short help videos

In addition, specific funders provide the following guidance: