Travelling on University business

Travelling on University business

If you’re required to travel on University business, whether it’s regularly or rarely, staff and students must adhere to the following steps before booking and departing on your trip: 

  • Check travel information provided by the Foreign and Commonwealth Office (FCO). Under the "travel advice" section of their website you will find a list of countries and travel advice which is categorised by:
  • Countries, and parts of countries (denoted by Red Zone), to which the FCO advises against all travel and
  • Countries, and parts of countries (denoted by Amber Zone), to which the FCO advises against all but essential travel.

If you are travelling to any countries or areas in red and amber zones, you must:

    • Seek permission for travel from the University Secretary
    • Arrange flights through the University-approved travel agency (Key Travel)
    • Adhere to advice provided by both the Travel Agent and the Airline
  • Complete a Travel Insurance Application on the University website. This form must be completed for any travel overseas or any travel involving an overnight stay or a flight in the UK, noting any special equipment. Once completed a reference number and a 24 hour emergency telephone number will be sent via email which should be kept at all times and used in case of any problems when overseas.
  • Register for AIG Assistance and Travel Resources. As part of the travel insurance policy, AIG provide country guides, advice and guidance for destinations throughout the worlds, and a variety of other assistance services. Their mobile app offers:
    • A quick-call help button which connects you to emergency medical and travel assistance
    • Claims information and contact details
    • Country reports and travel security advice

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