Class Description: Information about how we manage the human, physical and information resources of the authority.


Human Resources

Employment Terms

Our HR strategic and operational plans are available here and here

►A list of HR related policies and guidance can be found here

Information on the management of staff contract of employment is available here


Staffing Structure

►Basic information in relation to average staff numbers by activity is available in our annual accounts, available here

►Biographical information for senior management is available here

►The University's organisational structure can be found here


Recruitment policies
►The University’s policy on the selection and recruitment of staff is available here

Performance Management
►Staff development policy is available here
►Information about the University’s appraisal process can be found here

Salary and Grading
►University salary scales are available here

Promotion
Information on the University’s annual promotions exercise is available here

Pensions
Information on pensions can be found here
►The annual financial accounts also details information relating to the University’s pension scheme, available here
►Enquiries about pensions can be made by emailing pensions@abdn.ac.uk or by calling +44(0)1224 272289

Discipline
The University’s disciplinary procedure is available here

Grievance
The University’s grievance procedure can be found here

Staff Development
Information on the support for training and development is available here
►Alternatively contact the Staff Development Team on +44(0)1224 273963 or email staffdevelopment@abdn.ac.uk


Staff Records
The collection and use of personal data is governed by the University’s Data Protection policy, available here
►Policy on access to personal data is available here
►Policy and procedures relating to the collection, maintenance, use and disposal of staff records are aligned to the University’s record management         framework, available here
►Subject access requests (SAR) are covered by the University’s Data Protection Procedures, available here
►Alternatively contact dpa@abdn.ac.uk or telephone +44(0)1224 272037 for any assistance
►Please note there is a statutory fee of £10 for subject access requests


Staff Facilities
An overview of what the University can offer a member of staff ‘working here’ is available here
►Support services can be found here
►Staff benefits are outlined here


Employee Relations
Information on unions can be found here
The University Court has established the Partnership Negotiating & Consultative Committee (PNCC) to provide a regular and effective means of partnership discussion, with staff and trades unions and negotiation and consultation on matters affecting terms and conditions of employment (other than matters which are the subject of national negotiations). Further details available here
The University’s policy and procedure on public interest disclosure (whistleblowing) is available here


Physical Resources

►Information relating to the University’s estates performance is included in the Estates Strategy document, available here


Environmental Policies

►Information on the University’s commitment to sustainability and social responsibility is available here

►Further information on environmental and sustainability initiatives are available here

►Sustainability and Social Responsibility Policy can be found here

►Environmental Sustainability Policy can be found here

►Sustainable Travel Plan is available here

►Contact details can be found here

►If you have any questions regarding the University of Aberdeen’s commitment to Sustainability and Social Responsibility please contact Fraser Lovie at f.lovie@abdn.ac.uk or on +44(0)1224 273165

►Information relating to the Environment Office is available here

►Alternatively please contact:
The Environment Office
University Office
University of Aberdeen
Aberdeen
AB24 3FX

Tel: +44(0)1224 272063
Email: environment@abdn.ac.uk


Description of the Estate

►An introduction to the University estates is available here

►An A-Z list of University buildings, with accompanying location information and map is available here

►If you cannot find what you’re looking for, please call +44(0)1224 272063 or email estates@abdn.ac.uk

►For specific information please contact:
Director of Estates
King’s College
Aberdeen
AB24 3FX
Tel: +44(0)1224 272060
Email: a.donaldson@abdn.ac.uk


Estates Development Plans

►Information on capital grants and expenditure on buildings, plant and equipment is reported in the University’s annual accounts, available here

►The current Estates strategy is available here

►Information on the University’s capital programme is available here


Maintenance Arrangements

►University estates maintenance information is available here

►Contact details of estates and buildings are available here

►Alternatively please call +44(0)1224 272063 or email estates@abdn.ac.uk


Information Resources

Library and Archive Facilities

►Library, Special Collections and Museums are at the heart of teaching, learning, research and public engagement at the University of Aberdeen and form a single directorate headed by the University Librarian and Director of Library, Special Collections and Museums.

►Information about the University Library, Special Collections and Museums is available here

►A useful A-Z for searching topics relating to Library, Special Collections and Museum collections is available here

►For specific information or general enquiries please contact:
The Sir Duncan Rice Library
University of Aberdeen
Bedford Road
Aberdeen
AB24 3AA

Tel: +44(0)1224 273330
Fax: +44(0)1224 273956
Email: library@abdn.ac.uk

Head of Museums
neil.curtis@abdn.ac.uk
+44(0)1224 274303

University of Aberdeen Museums
King’s Museum
Old Aberdeen Town House
High Street
Aberdeen
AB24 3EN

Tel: +44(0)1224 274330
Fax: +44(0)1224 274302
Email: museums@abdn.ac.uk


Searching Catalogues

►Information on searching the library, archive and museum catalogues is available here

►Please note that material reference by catalogues will generally be exempted as “otherwise accessible” under Section 25 of the Freedom of Information (Scotland) Act 2002, since it is available in terms of the “Library Facilities” Class.


Collections and Collection Strategy

Information about our Special Collections Centre can be found here

Information on our museums and collections is available here

Information on Special Collections policies is available here

Information on Museums policies can be found here


Library Computer Facilities

Information on computer facilities and conditions of use are available here

Information on printing facilities and charges can be found here


Other Information Facilities

Information on regulations and fines are available here


Major Strategic Documents

►Information on museums strategic plans is available here

►For specific information requests please contact the relevant service (see above)


Archives

►An overview of the online, printed and rare archive collections is available here

►Information on Special Collections access policy can be found here

►For specific information on access arrangements please contact
Special Collections Centre
The Sir Duncan Rice Library
Bedford Road
Aberdeen
AB24 3AA
Tel: +44(0)1224 272598
Email: speclib@abdn.ac.uk

►Please note that material referenced by catalogues will generally be exempted as “otherwise accessible” under Section 25 of the Freedom of Information (Scotland) Act 2002, since it is available in terms of the “Library Facilities” Class.


Statement of Public Task required by the ReUse of Public Sector Information Regulations 2015

The University of Aberdeen complies with the Re-use of Public Sector Information Regulations 2015. These regulate how information produced, held and disseminated by the University Library, Special Collections and Museums is made available for re-use. Details relating to our public task, information assets, and contact details for requesting permission to re-use any of the information we produce, hold or disseminate are available here.


University IT Services

►Information about IT Services for students is available here

►IT Services Strategic plan information is available here

►For specific information or general enquiries please contact
Director of IT Services
University of Aberdeen
Edward Wright Building
Aberdeen
AB24 3QY
Tel: +44(0)1224 273368
Fax: +44(0)1224 273372
Email: servicedesk@abdn.ac.uk


Records Management Policy, including records retention schedules

►Information on the University’s records management policy is available here

►The University’s records retention schedule can be found here


Freedom of information policies and procedures

►The University’s ‘Freedom of Information’ homepage can be found here

►For general information of environmental information,
Write to:
Freedom of Information Officer
Library, Special Collections & Museums
The Sir Duncan Rice Library
University of Aberdeen
Bedford Road
Aberdeen
AB24 3AA

Email: foi@abdn.ac.uk
Tel: +44(0)1224 272037 or +44(0)1224 273175

►Please refer to Section 7 of the Guide to Information – How to access information – for further information and details, available here

►Many information requests may be satisfied by contacting the relevant section of the University directly

►Requests for internal review please contact foi@abdn.ac.uk

►Please refer to Section 9 of the Guide to Information – Complaints – for further information and details, available here


Data Protection Policy

►The University’s ‘Data Protection’ homepage is available here

►The University’s ‘Data Protection’ policy is available here

►Requests for your personal information,
Write to:
Data Protection Officer
Library, Special Collections & Museums
The Sir Duncan Rice Library
University of Aberdeen
Bedford Road
Aberdeen
AB24 3AA

Email: dpa@abdn.ac.uk
Tel: +44(0)1224 272037 or +44(0)1224 273175
Fax: +44(0)1224 273984

►Please note there is a charge of £10 for a subject request