Here's a list of all the tasks you'll need to complete before you commence your employment at the University of Aberdeen.

Access to IT Facilities

You will need your IT account username and a password to access University computing facilities including email and calendaring, filespace, printing, payslips and so on. You will receive three separate emails up to 14 days before your start date:

  1. Welcome email confirming employee number

  2. Email containing your IT account username

  3. Email containing a temporary password and a link to the password reset portal

Please log in to the portal using your IT account username and the temporary password we provide, then reset your password.

ID Card Photo

Within one week before commencing employment at the University, please email a digital photograph to hresc@abdn.ac.uk or alternatively send a passport size photograph to the Human Resources Office, Room 103, University of Aberdeen, University Office, King’s College, Aberdeen, AB24 3FX to obtain an ID card (this is also your library card). Your ID card will be sent to your School/Section unless requested otherwise. Please note that this information uploads overnight on our system so delays in sending in a photo may impact on your ID card functioning for the start of your employment. 

Passport Confirmation of Immigration Details

You are required to bring your passport and immigration documents to the Human Resources department for checking (Room 103), University Office, Old Aberdeen on or before your first day of employment. Any delays in doing so may affect your eligibility to commence working at the University.

Return of Documentation

Signed Contract of Employment

Please return one signed copy of the complete Statement of Particulars of Terms and Conditions of Employment to Human Resources Office, Room 103, University of Aberdeen, University Office, King’s College, Aberdeen, AB24 3FX within one week of receipt. 

Alternatively, we can accept a scanned copy of your signed contract of employment. Please email a copy to hresc@abdn.ac.uk prior to commencing your employment at the University.

Employee Information Form 

Please complete the Employee Information sheet and return it to Human Resources Office, Room 103, University of Aberdeen, University Office, King’s College, Aberdeen, AB24 3FX at your earliest convenience to ensure prompt payment of your salary.  

Alternatively, we can accept a scanned copy of your signed contract of employment. Please email a copy to hresc@abdn.ac.uk prior to commencing your employment at the University.

Equal Opportunities Form

Please also complete and return the Equal Opportunities Monitoring Form to Human Resources Office, Room 103, University of Aberdeen, University Office, King’s College, Aberdeen, AB24 3FX at your earliest convenience to assist the University in monitoring our position in relation to various diversity issues.

Alternatively, we can accept a scanned copy of your signed contract of employment. Please email a copy to hresc@abdn.ac.uk prior to commencing your employment at the University.