Here's a list of all the tasks you'll need to complete before you commence your employment at the University of Aberdeen.

Access to IT Facilities

You will need your IT account username and a password to access University computing facilities including email and calendaring, filespace, printing, payslips and so on. You will receive three separate emails up to 14 days before your start date:

  1. Welcome email confirming employee number

  2. Email containing your IT account username

  3. Email containing a temporary password and a link to the password reset portal

Please log in to the portal using your IT account username and the temporary password we provide, then reset your password.

ID Card Photo

To obtain an ID card, (which is also your library card), please fill in the form which can be found here and upload a passport style photograph.

The photo should:

  • show you on your own, looking straight at the camera
  • be a close-up of your head and shoulders
  • show your full head, without any head covering, unless you wear one for religious beliefs or medical reasons
  • be identical and taken in the last month
  • be in colour, not black and white
  • be clear and in sharp focus, with a clear difference between your face and the background
  • be taken against a plain cream, plain white or plain light grey background
  • not show you with red-eye
  • be taken with your eyes open and clearly visible (no sunglasses or tinted glasses and no hair across your eyes)
  • be free from reflection or glare on your glasses
  • be taken with nothing covering your face

You can choose to collect your card from either Infohub, 91 High Street, Old Aberdeen or if based at Foresterhill from HR Office, Room 3.034, 3rd Floor, Polwarth Building.

You'll be informed by email when it is ready.  Please ensure that you bring with you proof of identification when you collect your ID card. If you have any issues with your ID card, please contact infohub@abdn.ac.uk.

Passport Confirmation of Immigration Details

You are required to bring your passport and immigration documents to the Human Resources department for checking (Room 103), University Office, Old Aberdeen on or before your first day of employment. Any delays in doing so may affect your eligibility to commence working at the University.

Return of Documentation

Signed Contract of Employment

Please return one signed copy of the complete Statement of Particulars of Terms and Conditions of Employment to Human Resources Office, Room 103, University of Aberdeen, University Office, King’s College, Aberdeen, AB24 3FX within one week of receipt. 

Alternatively, we can accept a scanned copy of your signed contract of employment. Please email a copy to hresc@abdn.ac.uk prior to commencing your employment at the University.

Employee Information Form 

Please complete the Employee Information Form and return it to Human Resources Office, Room 103, University of Aberdeen, University Office, King’s College, Aberdeen, AB24 3FX at your earliest convenience to ensure prompt payment of your salary.  

Alternatively, we can accept a scanned copy of your signed contract of employment. Please email a copy to hr@abdn.ac.uk prior to commencing your employment at the University.

Equal Opportunities Form

Please also complete and return the Equal Opportunities Monitoring Form to Human Resources Office, Room 103, University of Aberdeen, University Office, King’s College, Aberdeen, AB24 3FX at your earliest convenience to assist the University in monitoring our position in relation to various diversity issues.

Alternatively, we can accept a scanned copy of your signed contract of employment. Please email a copy to hresc@abdn.ac.uk prior to commencing your employment at the University.