- Academic Session 2020-21
To find out more about term dates, accommodation, fees and more, see the Academic Session 2020-21 page.
- Students fees and finance
Last updated January 2021
1. How do I pay my tuition fees, accommodation fees or other debt?
With the exception of face to face payments at the Infohub, the University will continue to accept payment as normal. The quickest and easiest way to make payment is by credit or debit card using our secure ePayments portal. All other payment methods will take longer than normal to process.
Information on our payment methods are available on the web at Making a Payment.
2. Have you received my payment?
We do not automatically send receipts for payments but if you require a confirmation, email firstname.lastname@example.org However be aware it may take us longer than normal to allocate your payment.
3. Will my Direct Debit still be collected?
Payment by Direct Debit will continue to be collected on or just after the payment date shown in your agreement.
4. Will I be able to request a payment plan or Direct Debit online?
We will continue to accept requests for payment plans and direct debits online at the present time. However, it will take us longer than normal to respond to your request.
5. Can I speak to someone about my debt?
We will not be providing our face to face Credit Control service desk at the Infohub, however you can still contact us at email@example.com.
Further information on managing money can be found on our student support pages.
6. I'm a volunteer - will I still receive my payment?
We will continue to process requests for volunteer payments where payment is to be made by BACS, though payment will be slower than normal. We cannot provide cash for research volunteer payments.
7. I am in financial hardship as a result of the current coronavirus outbreak. Am I eligible for financial assistance?
If you are having financial difficulties, please contact Student Support – firstname.lastname@example.org. You will be given information about the support that is available and how to apply for it. All students are eligible to apply for financial assistance if they are in hardship as a result of the coronavirus outbreak. The amount of support available is dependant on your individual circumstances and the evidence you provide. The funds are limited and will be prioritised on a case by case basis.
Will I need to provide evidence?
You will need to complete an application form and provide evidence of your full financial circumstances including monthly statements for all of your bank accounts and credit cards for 3 full months.
How long will it take for money to reach me, if I am successful?
It can take up to 3 weeks but wherever possible we try to complete payments sooner than this. You can help to make things as quick and smooth as possible by providing all of the requested documentation with your application.
- Student mobility
Last updated 14th January 2021
1. I am due to be going on exchange or Erasmus in second semester (January 2021) - will this still be going ahead?
Where it has been possible (where borders are open and travel restrictions permit), mobility is going ahead. The Go Abroad Team have students headed to Europe, Hong Kong, Japan, South Africa, South Korea and the USA (as at 13.01.21). Global circumstances change rapidly in the current landscape, so destinations are constantly under review.
2. I am a current University of Aberdeen student and am abroad on exchange or Erasmus – should I be returning home due to the impact of Covid?
All students who are currently abroad are in place at destinations that are continuously monitored by UoA staff. We do our best to keep apprised of global circumstances and reach out to any students who are located in a city/country where particular challenges have arisen. If you are having concerns, or feel that you may wish to return to your country of residence, please don’t hesitate in getting in touch with us to discuss your options.
The best way to contact the team is via email – email@example.com or firstname.lastname@example.org. Our email is monitored Monday to Friday 09:00-17:00. Please allow a couple of days for a response, particularly at busy times. If your email is urgent, please tag it as ! high importance or preface your subject line with URGENT.
One-to-one virtual appointments
On Tuesdays 10:00-12:00 and Fridays 14:00-16:00 we will be offering bookable one-to-one virtual appointment slots with a member of the team - Go Abroad - appointment booking form. Booking can be made up to two weeks in advance, with a new week’s slots being released each Monday. You will receive a confirmation email once your slot has been booked, followed by a calendar invitation to a Teams Meeting for your time slot. If you can no longer attend your meeting, please make sure to cancel by emailing email@example.com.
3. I am a current student hoping to go abroad next academic year. Are applications being taken?
In a fast changing global environment, we cannot predict what will be possible for studying abroad in the 21/22 academic year, but we remain very hopeful for international mobility. Applications for Erasmus and International Exchange destinations will be opening on Monday 18th January and closing on Friday 29th January 2021. You will find a wealth of information on our web pages at https://www.abdn.ac.uk/study/undergraduate/outgoing-students-3060.php.
4. I’m going to apply for Erasmus / Exchange for academic year 21/22, but as grades were not given at Level 1 and 2 in second semester last year, will that disadvantage me?
No, you will not be disadvantaged by not being awarded a grade during the exceptional covid-19 assessment period. Applications for Erasmus+ and International Exchange are scored by the Go Abroad Officers within the team out of a maximum of 10 (ten) points. These points are comprised of the following:
A maximum of 5 possible point for academic results. We take an average of graded results and will use your graded results before and after the exceptional Covid-19 assessment period:
1st class average (mostly A grades)
Between 1st class and 2:1 (mostly A/B grades)
2:1 class average (mostly B grades)
Between 2:1 and 2:2 (mostly B/C grades)
2:2 class average (mostly C grades)
Below minimum criteria
A maximum of 5 possible points for your Statement of Motivation and attempted course matching:
Demonstrates academic motivations for studying abroad
Evidence of research into chosen partner institutions (academic fit and course offering)
Discretionary point for a particularly strong application
There is all the information you could need to apply on our web pages at https://www.abdn.ac.uk/study/undergraduate/for-study-exchange-3211.php.
5. The United Kingdom has left the EU; are we still in the Erasmus+ programme? Will I get funding in 21/22?
As you may have seen in the news over the winter break, the UK will not participate in the next Erasmus programme (2021-2027). While this is very disappointing news, it does not impact any of our activities that form part of the current Erasmus programme (2014-2020). Students from the University of Aberdeen will continue to be eligible for Erasmus funding under our current projects, which run until May 2023.
6. I am currently a University of Aberdeen student on exchange. My host university has suspended face-to-face teaching. What does this mean for my academic studies?
The University is in close contact with all our students currently studying on exchange in other countries. We are also working with our network of partner institutions to ensure you are receiving the support you need.
While face-to-face teaching has been suspended at many universities around the world, in most cases, courses have moved online and can be done at a distance. Thereby minimising any disruption to your studies.
If your host university is not offering online courses, please inform the Go Abroad Team so that we can look at alternative ways for you to achieve your required credits.
7. I am no longer able to go on exchange at all in the 2020/2021 academic year- are there alternative options??
If your international exchange has been cancelled the study abroad team will have communicated any alternative options to you via your university email address, please contact them with any questions at firstname.lastname@example.org.
If you are concerned about, or are considering cancelling, an Erasmus or Swiss Mobility please contact email@example.com.
8. I am an Erasmus/Exchange/Study Abroad student coming to Aberdeen for the Spring/January semester of 2021. What is blended learning and how will this affect me?
Information and guidance regarding blended learning (along with additional information for students about the upcoming semester) can be found on our dedicated Academic Session 2020-21 page
9. What are my options if I no longer want to/are no longer able to come to Aberdeen in January?
If your home institution has cancelled your Erasmus/exchange/study abroad programme, or you feel that this semester is not the right time to be abroad, please contact us on firstname.lastname@example.org or email@example.com (as appropriate) if you want to discuss your options. Where relevant, we will support any student wanting to defer their place until September 2021.
10. Will there be any financial penalty for deferring or withdrawing from the programme?
No. If you notify us of your decision to withdraw or defer before the beginning of the semester, you will not be charged tuition fees.
Last updated 12 January 2021
1. I am an international student on a visa to study in the UK, what if I want to return to my home country or cannot return to my studies in the UK due to the coronavirus pandemic?
If you hold a Student visa and wish to return home during term-time due to Covid-19, please ensure you do the following:
- Check it is safe to travel and you are aware of any travel restrictions issued by your home country and the UK. We recommend following the Foreign and Commonwealth Office for updates.
- Ensure you notify the Student Immigration Compliance Team of your temporary departure from the UK. The team can be reached at firstname.lastname@example.org.
- Continue to engage fully with your learning through any online delivery and assessment arrangements your school have put into place. This is required for the University to evidence to the Home Office (UKVI) that you are actively studying from a distance.
- Check your University email account regularly for any updates on the situation.
2. My UK visa is due to expire soon and I am unsure if I will be able to extend my visa or return to my home country. What should I do?
If you hold a visa to live, work or study in the UK and your visa is due to expire soon, we understand that you might be anxious and uncertain about the impact the Covid-19 pandemic may have on your ability to either return home before your visa expires, or apply for an extension to your visa.
If your visa expired or is due to expire between 1 December 2020 and 31 January 2021 and you were not intending to extend your leave but cannot leave the UK because of travel restrictions or self-isolation related to Covid-19, you may request additional time to stay in the UK, known as ‘Exceptional Assurance’. For further information, including how to apply, please see here. If you have any questions in regards to this process, please email email@example.com.
If you have a valid Student visa and planned to extend your leave, for example because you are continuing your studies in the UK, you should look to apply under the normal provisions. If your visa is due to expire within the next 3 months and you are planning to extend your Student visa, please contact the International Student Advisers if you have not already done so.
3. Will my visa be affected if I return home?
Current guidance from UK Visas and Immigration (UKVI) states that distance and blended learning is acceptable under Student visa regulations for all students regardless of whether you have remained in the UK or returned overseas.
This arrangement is subject to regular review by UKVI and may be changed.
Please ensure that you continue to engage with all online teaching materials and adhere to any monitoring process that is set out to you by your school. This is a requirement of your Student visa.
You are encouraged to check the UK Council for International Student Affairs (UKCISA) websites for any updates.
4. I am an international student on a visa to study in the UK, where can I find the latest visa information in relation to Covid-19?
We recommend that you regularly check The Home Office (UKVI) and the UK Council for International Student Affairs (UKCISA) Covid-19 webpages.
If you have any questions regarding Covid-19 and its impact on your immigration status please get in touch with the International Student Advisers by email: firstname.lastname@example.org.
5. Can I work full time on my Tier 4 visa now that face-to-face teaching and attendance on campus have been suspended, or if I am studying through blended learning?
Although on-campus teaching has been suspended, you are still engaging in your studies and in order to keep your Student visa, you cannot work more than 20 hours per week during what would normally be term-time. Please note that a week is defined by UK Visas and Immigration (UKVI) as “a period of 7 days beginning with a Monday”.
Undergraduate students should refer to the academic calendar for information on when Spring term is scheduled to end for your programme of study.
Postgraduate students are not allowed to work full-time whilst working on a dissertation or project. This is because although you may not be attending classes, in theory you are still studying, and your course is of 12 months duration.
Postgraduate Research students cannot work more than 20 hours per week. The only exceptions to this are during the scheduled University closure in Winter and during any period that you have requested authorised leave. Please ensure that your leave request has been authorised by your School before undertaking any additional working hours.
If you have deferred/suspended your studies due to the Coronavirus, please seek advice from the International Student Advisers regarding your working conditions during this period.
You can do most kinds of work, but you must not:
- be self-employed
- engage in business activity
- be employed as a professional sportsperson including as a sports coach
- be employed as an entertainer which includes actors, musicians, dancers and other performers
- take a permanent full-time job
- work as a doctor or dentist in training, unless you are on the foundation programme.
Student visa holders employed by an NHS trust within any of the following professional roles are permitted to work without limit and can therefore work over 20 hours per week during term-time.
- biological scientist
- dental practitioner
- health professional
- medical practitioner
- medical radiographer
- occupational therapist
- social worker
- speech and language therapist
- therapy professional
If you are employed as a key-worker in another role (e.g. supermarket worker), please note that you are not permitted to undertake over 20 hours of work per week unless you are in a scheduled vacation period (as set out above).
If you have any further queries regarding your working conditions, please email the International Student Advisers.
- Check it is safe to travel and you are aware of any travel restrictions issued by your home country and the UK. We recommend following the Foreign and Commonwealth Office for updates.
Last updated 07 January 2021
For undergraduate students, the teaching for the second half- session of academic year 2020-21 will begin on Sunday 24th of January. Please note, lectures are pre-recorded and posted to MyAberdeen course pages. Small group tutorials start Sunday 31st January. Please consult your timetable.
For Postgraduate students please follow the schedule you have been issued.
1. What format will teaching take in the second half session (semester)?
The University will be following a blended learning approach using a mix of asynchronous and synchronous sessions.
Lectures will be asynchronous. i.e., they are pre-recorded and available online at the start of the week for you to view at your convenience.
Class Workshops are a Q&A session. These will be online and synchronous. i.e., they are timetabled for a specific day and hour and will be live.
Tutorials will be synchronous. i.e., they are timetabled for a specific day and hour. You will be required to attend your allocated tutorial. Tutorials will be either on campus or online.
2. Will I be able to attend lectures on the campus?
With your safety of the utmost importance, this means that we will not be putting on large group sessions in a face-to-face setting, including in-person lectures. Lectures will be pre-recorded and delivered differently, possibly in smaller bite-sized presentations with associated activities that you will access online. Where possible, you will be able to access small group sessions such as tutorials on campus. If not, these will be online.
3. When must face coverings be worn on campus?
Face coverings must be worn at all times while on campus.
4. When should my class start?
Teaching sessions, both online and on campus, are scheduled to start at five past the hour, as usual. You should not arrive early for classes that are happening on the campus.
5. When should my class end and how should I leave the space?
Classes should end 10 minutes to the hour to allow the cleaning of touchpoints such as desks and IT equipment and also to ensure that contact is limited between classes vacating and entering the space and to help support the management of building capacities.
6. Will a register be taken?
Attendance will be recorded. This is important both to allow us to check that you are properly engaging with your studies. The University uses a monitoring system to ensure students are engaged in their studies. Failure to attend small group teaching sessions (both on campus and online) may lead to you being reported as ‘at risk’ through the monitoring system.
7. Will we be expected to share documents or equipment in the classroom?
Sharing of equipment, documents, pens and other items should be avoided. Any equipment should be cleaned before and after each use and should not be shared within a single teaching session. You should leave the building immediately (unless e.g., you need to use toilet facilities) and you should not congregate in corridors or the foyer or in the immediate vicinity of the exits to buildings.
8. Where can I find a study space on campus?
The campus has a number of study spaces for students in accordance with physical distancing restrictions. Some of the spaces are available on a drop in ‘first come first served’ basis while other space is bookable via the Learning Resource Centre, email email@example.com to book. Outside spaces are also available at the rear of the Villas. When using outside spaces you must still observe physical distancing.
9. What support is available to me to help me study remotely?
Guidance on studying online is available here
10. Will I be able to access the library?
You will be able to access online resources within the Learning Resource Centre. You are also able to access online resources from any online device. Guidance is available here. You can collect books from the library in normal working hours. Any questions, please email firstname.lastname@example.org
11. Can I still approach academic staff for help whilst undertaking alternative methods of teaching?
You should continue to seek advice from academic staff. As lectures are no longer taking place on campus you can reach out to the course coordinator after your tutorials or by email. Please be aware that it may take slightly longer than usual for staff to respond to you but they will respond as soon as possible.
Please remember you still have access to your Personal Tutor. If you have any questions or concerns you can email them.
1. Will there be examinations this half session?
There are no exams on campus in Semester Two. Assessment will however take place through alternative means. You will demonstrate your knowledge, understanding and skills through alternative assessments such as essays, reports, online quizzes, presentations etc. Details of course assessments are set out in your course guides.
2. Where can I find information and guidance on assessment arrangements?
Beyond your course guide and the course MyAberdeen page, detailed guidance around assessment arrangements including Codes of Practice on Assessment can be found here. Some frequently asked questions in regard to assessment are also available here.
1. I am an Undergraduate student, will I be able to progress to my next year if it is not possible for me to undertake my assessment, or if I fail an alternative form of assessment?
There will be a normal resit period in the summer. After this the Board will consider your credits for progression. Where necessary, the credit requirements for progression to the next year of study may be revised to recognise the impact of the situation. Where you are unwell and unable to take an assessment, this will be taken into account as usual.
1. I am unable to access MyAberdeen from home due to no internet access or no access to a suitable device or computer. What should I do?
If you are in this situation, you should contact AFG to discuss whether alternatives can be offered.
Academic Session 2020-2021
1: What social distancing plans are being made for the campus in Qatar?
The Qatar Campus is following the University’s Principles and Priorities for Return to Campus Working. This places the health, safety and well-being of students, staff and visitors to the campus at the centre of the decisions that are being made about return. We are committed to providing a safe campus, a caring community, a nurturing environment, blended learning and a student experience.
Physical distancing measures and enhanced hygiene procedures will be in place to help protect our Qatar community. Sanitiser will be provided at entrances to buildings and key locations. There will also be additional cleaning schedules particularly of communal areas and touch points.
Our students, staff and community are our main priority. We are adapting our teaching spaces, libraries and student spaces in line with physical distancing guidelines, so you can still enjoy campus life and the sense of community that is part of being a member of the Aberdeen Family. Importantly, we are adopting a blended learning approach. What this means is that your lectures will be online (pre-recorded) with your tutorial and seminars being reduced in size to allow for physical distancing requirements.
2: I'm at the Qatar campus and If I need to stay at home next semester for health, travel or other reasons, do I have to contact someone specifically?
An update on what study and campus life will look like next academic year on the Qatar campus will be sent out shortly. If you need further information, or want to talk to someone about your study please contact the Student Hub: email@example.com
- Postgraduate Research Students
Last updated 07 October 2020
Return to Campus guidance
- PGR student Personal Risk Assessment Form
- Guidance for PGR Students
- Checklist - Guidance for Supervisors
Covid-19 Requests to Return to Campus Due to Exceptional Circumstances
- Covid 19 - Exceptional return to campus request form
- PGR - IT requirements form
- FAQ Requests to Return to Campus on an exceptions basis
- Process - Management of Requests to Return to On Campus Working
Policy to minimise the impact of Covid-19 on Research Degrees
1. I am a new PGR student – can I come on to campus to start my research degree?
At all times you should follow Scottish Government guidelines. At this time if you can work from home you should do so. You can start your degree programme online (in Aberdeen or at a distance). Only when it is safe to do so, and, you and your supervisor have received permission from your Head of School can you come on to campus. If you can only start your degree programme on campus, you should discuss with your supervisor in the first instance.
There are a small number of study spaces, including computer classrooms, available. Find out more.
2. I'm self-isolating, do I need to provide proof?
There will be no requirement for you to provide supporting medical evidence but you must inform the University using the forms https://www.abdn.ac.uk/about/coronavirus/.
You should also report your absence to your supervisor and PGR School Administrator.
3. I am a PGR student; can I still meet my supervisor? You should continue to follow current Government advice for social distancing and so you should arrange to meet virtually with your supervisor using whichever means best suit you eg Microsoft Teams, Skype or by phone. 4. What if my PhD supervisor is unwell or unable to support me in the longer term? All PGR students have at least two supervisors and you should contact your second supervisor as your main point of contact. If you cannot contact them or are unaware who they are, please contact the PGR Coordinator/Director in your school or discipline for guidance. 5. I’m an on-campus Tier 4 student unable to sign in; what should I do? Please see immigration pages above for more information. 6. I’m worried that I have not been able to make much or any progress on my research topic at this time. What should I do.
The University recently launched the Policy to Minimise the impact of covid-19 on Research Degrees which outlines measures we have put in place to support your research degrees and is supported by a set of Frequently Asked Questions.
Please discuss with your supervisors how you can continue to work on your research topic/thesis at this time and any impact on your PhD will be assessed once normal working practices are resumed.
7. Should I suspend my studies?
As above, there are likely to me many tasks which you can conduct off campus and, unless you are affected by caring responsibilities, physical or mental health issues or you do not have access to resources or suitable working environment.
Wherever possible, please do continue to work on your research, now is a good time to have those conversations with your supervisor(s) about how you can creatively think about your project. Will you need to shift the focus slightly? Will you need to rearrange your plan of work? If this is not possible, then I hope you will be reassured that there are measures in place to mitigate, as much as possible, any impact.
8. I cannot continue working at home because I cannot access the software I need/I do not have a suitable PC to work from/my internet is not suitable should I do?
At the current time, the Scottish Government default position remains to continue to work at home where possible.
We are aware this may be leading to ongoing IT issues with some PGR students who do not have sufficient IT requirements to effectively continue with their research at home.
If you cannot continue to progress your research due to IT and computing issues, for example, access to software on university PCs or you are using personal computing devices that are not fit for purpose, you should complete this form. This will allow us to identify an IT solution to enable you to continue working from home. If a suitable IT solution which allows you to work at home cannot be found, you should discuss with your supervisor and apply for a “Return to campus by exception”
9. How do any delays to my PhD research affect my funding? This will vary by funder and their particular terms and conditions, for UKRI funded students please refer to our guidance. Other funders are continuing to develop their guidance and we will update these pages accordingly.Please also refer to our Policy to Minimise the impact of covid-19 on Research Degrees for further guidance. 10. I need to travel to visit archives/ undertake a placement/research secondment – am I able to? Any travel within the UK must be in line with local Government guidelines. For UK-based researchers who will be required to travel abroad for their research, please note the guidance published in the separate FAQs under ‘Business Travel’. 11. My research involves working with human participants – can this work (re)start? For all (re)commencing all research involving human subjects or human tissues, contact your supervisor who will discuss with the Head of School and refer to the specific guidance on the research FAQ pages. 12. I am a PGR student undertaking lab work, what should I do?
Please refer to the return to campus pages for further information
13. I am a PGR student undertaking quantitative or qualitative fieldwork, what should I do?
It’s likely that any fieldwork in the UK is going to be difficult and should be rescheduled if possible. Any such research must be in line with Scottish Government guidelines and ALL requests to commence fieldwork must be approved by your Head of School using this form.
Please ensure you discuss this with your supervisor in the first instance. This applies also if you are applying for ethical approval. Please also refer to the research pages for specific information related to work involving the NHS and Digital Research.
14. I’m a PGR student undertaking archival research, what should I do?
If you are overseas undertaking archival research and wish to (and are able to) return to your place of usual residence, please contact your supervisor to discuss this.
If you are in the UK undertaking (or due to undertake) archival research you must refer to the Covid travel checklist and complete a coronavirus (Covid-19) risk assessment form for approval by your Head of School.
15. I’m a PGR student whose research involves recruitment of new participants to a clinical research study for face-to-face contact, what do I do? Please refer to our research pages for specific information related to work involving the NHS and/or Human Participants 16. I’m a PGR student who has already recruited human participants to a study, what do I do? Please refer to our research pages for specific information related to work involving the NHS and/or Human Participants 17. Can I submit my thesis electronically?
If you are submitting your thesis for examination (pre viva voce), you should submit to firstname.lastname@example.org. If you have had your viva voce and are submitting the final version of your thesis, you should submit to email@example.com.
In each case, your thesis must be in PDF format. If files are larger than 20MB (Outlook attachment’s size limit) then you can send them via: https://zendto.abdn.ac.uk. At this time it is not necessary to submit a soft or hard bound copy of your thesis. You may be asked to submit a hardbound copy at a later date but the PhD award will no longer be contingent on submission of a physical copy.
18. My Viva Voce is scheduled to take place soon. What should I do?
PhD viva examinations will continue as scheduled (where all parties are in agreement to do so). With immediate effect, these will be conducted by videoconference (using suitable technology eg Microsoft Teams, Skype). Your School has guidance for the conducting of viva examinations by video conference, please contact your PGR Coordinator/Director for more details and review this guidance document.
If you do not have access to IT equipment to attend your viva digitally, please discuss this with your internal examiner to agree a suitable plan.
19. I am due to complete my annual progression exercise to proceed into my next year of study, but I am unable to do so whilst I am unable to return to Aberdeen/access resources. How will my progression be affected? You will not be disadvantaged due to your circumstances. If you are unable to undertake your progression assessment, you will be permitted to continue with your programme whilst you await completion of the assessment. You should contact your supervisor or your School Postgraduate Research Administrator to discuss the timing of the assessment. 20. How will review processes continue at this time?
Six monthly review forms will continue to be issued as normal, you should use these forms to raise and any concerns you have that are arising due to the coronavirus situation.
The Initial Skills audit will not be issued at this time. You may request an ISA if you would find this helpful in your planning.
21. Do I still need to complete the mandatory training? You will not be required to undertake mandatory training at this time. Please be reassured that there will be no detriment to your studies. 22. I am due to commence my research degree soon but, I would like to request a delayed start date (or will I be asked to start at a later date)? You can make a request to defer your start date, please discuss this with your School PGR Administrator. 23. I am a UKRI funded student, will I still receive my stipend? Please see the UKRI student section. 24. What impact will there be upon my studentship in the event that I need to return home or am unable to work on my research project? Please refer to the Policy to Minimise the impact of covid-19 on Research Degrees for further guidance. 25. I am considering applying to the University of Aberdeen to undertake a PhD. What should I do?
We would be very happy to hear from you. You can send a general enquiry to firstname.lastname@example.org
You will also find a number of PhD opportunities are being advertised which can be viewed here.
Last updated 10 April 2020
1. Will I still receive my stipend payments if I am required to self-isolate or work from home?
Yes, stipend payments will continue as normal. We would expect that where possible you will continue with your PhD research to the best of your ability from home (or where you are self-isolating from).
To maintain your supervision, we would expect communication with your supervisor via means other than face-to-face meetings, e.g. email/phone/video call. This time period will not count towards your 13 weeks of sick pay as we would expect you to continue with your research.
If your personal circumstances mean you are unable to continue with your research during home working/self-isolation, please contact email@example.com.
2. I am funded by one of the Research Councils and I am off sick, will I continue to receive my stipend?
As per the standard sickness policy, you will continue to receive your stipend for up to 13 weeks of illness within a 12-month period.
Normally, a period of sickness should be medically certified, however, we are aware that the government advice is not to attend your doctor surgery if you have, or suspect you have Covid-19. Studentships will be extended to cover the period of absence, up to 13 weeks.
3. Do I need to inform the University that I am ill with Covid-19? You must inform us via firstname.lastname@example.org when you are off with any sickness so that it can be recorded and your stipend payments and required submission date can be extended to cover the time lost. 4. What should I do when my supervisor is self-isolating or working from home?
If your supervisor is working from home you should continue working with your supervisor via email/phone or video call.
If your supervisor is off sick, please seek supervision from your second supervisor. If this is not possible, please contact your School PGR Director.
5. What should I do if self-isolating or working from home and will prevent me from submitting within the funded period?
Extensions will be considered on a case by case basis, please contact email@example.com. Examples (not exhaustive) of when an extension may need to be applied include:
- A significant period of self-isolation (we do not define significant as this is likely to be proportional to the time left in the funded period)
- Postponement of critical activities where alternatives aren’t available. Examples could include: experiments due to take place at a national/international facility which will delay the research for a significant amount of time; access to critical archives being unavailable for a significant period
6. What should I do if I am currently aboard and undertaking Overseas Fieldwork (OFW), Overseas Institutional Visit (OIV), Difficult Language Training, or attending an international conference/training ever (or similar)? Ensure that you follow the official travel advice provided by the Foreign & Commonwealth Office (FCO), the country you are visiting and the University. 7. I am in my final year and my studies have been disrupted by the Covid-19 pandemic, will I receive a funded extension?
UKRI-funded doctoral students in their final year of study whose funded period ends between 1 March 2020 and 31 March 2021 are eligible for an additional six months funded extension. For the avoidance of doubt, this does not include students who were writing up on 1 March 2020 after their studentship stipend has ended.
For funded students whose end date is after 31st March 2021, UKRI has committed to reviewing the situation later this year. Further details are available in the UKRI FAQ document for PhD Students.