FAQs

Academic Session 2020-21

To find out more about term dates, accommodation, fees and more, see the Academic Session 2020-21 page.

Study and teaching - session 2019-2020

Last updated 20 July 2020

Teaching

1. What form will alternative teaching take?

Alternative teaching may take a variety of forms. This may include a range of content in MyAberdeen included recorded lectures. Tutorial sessions may be delivered using Collaborate, a tool which allows you to engage virtually in a class setting.

Guidance on studying online is available here. Your School(s) or course coordinator will guide you as to how teaching will be delivered for your particular course.

2. Not all the teaching for my course has been delivered. What will happen?

We expect to be able to deliver all of the remaining teaching using alternative methods. You will only be assessed on the content that has been delivered, this includes content delivered by face to face or by online teaching.

3. I am a Postgraduate Taught student and I have a block teaching course that is due to be delivered soon. What will happen?

Your School will provide specific guidance about the alternative methods of teaching that may be used, such as recorded lectures and online tutorials that will be used where possible.

4. My course / programme involves work placements / field trips. What will happen?

All taught fieldwork is cancelled or postponed at present. Where the fieldwork is an essential part of your course or programme alternative arrangements will be made. Alternatives may include changes to the fieldwork or rescheduling to a later date. Your progress to the next year of study will not be affected. Your School will be in touch to update you. 

5. I am due to complete a lab-based/fieldwork-based project. How will this be done if I cannot work in the lab/field?

Should you be unable to complete a lab-based or fieldwork based project, you will be offered a desk-based alternative. This may take a number of forms including a literature review, systematic review or data analysis. Your School will advise you of the alternative project options.

6. I am due to go on placement (excl.school). What will happen?

As all face-to-face teaching has ceased, your placements will not go ahead as planned. Your School will be in touch with you to advise on the arrangements that will apply to you.

7. Can I still approach academic staff for help whilst undertaking alternative methods of teaching?

You should continue to seek advice from academic staff. As teaching is no longer taking place on campus, email may be the best way to make contact. Schools will let you know how best to communicate with staff.

Please be aware that it may take slightly longer than usual for staff to respond.

8. I am an online student. Will this change affect me?

As a current online student, the University’s shift of on-campus teaching to online should not directly affect you.

However, we know that Coronavirus is impacting our online students in a range of ways. You may now be trying to study while having to adjust to working from home, home schooling your children, caring for loved ones, or encountering more day-to-day anxiety or financial worries.

If you are struggling in any way, please get in touch with your School in the first instance to let them know. Our Student Support service is also here for you, and can help with a range of non-academic issues. See our Student Support page.

9. Will I receive a refund for missed teaching?

No. Teaching has transitioned to online and alternative means so no teaching should be missed.

10. Can I come on to campus to collect my stuff?

No. Campus is now closed.

Assessment for students at all study levels

1. What is the impact of the Coronavirus pandemic on May examinations and the July Resit diet?

On campus exams will not take place.  Assessment at levels 1 and 2 for students studying professionally accredited programmes and for all Level 3, 4 and 5 students (including postgraduate taught (PGTs)) and online learning students will however take place through alternative means. Schools will be in touch with you directly.

For clarity, the majority of alternative assessment in lieu of on campus May exams will all have taken place by the end of May 2020. Schools will be in touch with you directly with details about what form this will take and when it will take place.

Alternative assessment in lieu of on campus July resit exams will be made available by your School at some point during July.  Schools will be in touch with you directly with details about what form this will take and when it will take place.

2. How do I know if I am taking a course at level 1/2/3/4 or 5? 

Courses begin with a two-letter prefix or subject code (i.e. HI or EC) followed by 4 digits e.g. 15xx or 45xx. The first digit signifies level of study, the ‘5’ signifies it’s a 2nd half session course. E.g., HI1501 is a level 1 course in the 2nd half session, EC4501 is a level 4 course in the 2nd half session. If you are in your first or second year of study (unless you are registered for the MBChB or BDS), you will be studying courses at levels 1 or 2. PGT students will usually study level 5 courses. In a very small number of cases, you may be taking a level 1,2 or 3 course in a later year of study.

3. How do I know if I am taking a professionally accredited course at level 1 or 2?

You are probably taking a programme that is accredited by Professional and Statutory Bodies if you are studying Law, Education, Biological Sciences, Engineering, Accountancy, Education, Medicine and Dentistry. Not all professional bodies will require students to complete L1 or L2 exam or alternative assessments for second half session courses. Your School should have been in contact you directly via email about your situation if you need to take further assessments. If you have not heard from your School please contact your School Office.
 

Level 1 and 2 Assessments

1. I am a Level 1 or 2 student who has to take alternative assessments for professionally accredited purposes. Will the No Detriment procedures apply to me too?

Yes, where appropriate, and if permitted by the professional body accrediting your programme, the following will all apply to you during the period affected by Covid-19 (16 March to the end of the 2019/20 academic year):

  • Increased flexibility in the setting of alternative assessments;
  • Appropriate extensions for the submission of outstanding work;
  • No requirement for evidence to be submitted for the award of MC or GC;
  • Automatic consideration by the SPC where a student fails to meet the requirements for progression

2. I am a Level 1 or 2 student who has to take alternative assessments for resit purposes or as a first sitting because of mitigating circumstances from last half session or last academic year. Will the No Detriment procedures apply to me too?

Yes, where appropriate the following will all apply to you during the period affected by Covid-19 (16 March to the end of the 2019/20 academic year):

  • Increased flexibility in the setting of alternative assessments;
  • Appropriate extensions for the submission of outstanding work;
  • No requirement for evidence to be submitted for the award of MC or GC;
  • Automatic consideration by the SPC where a student fails to meet the requirements for progression

3. The University has decided that most Level 1 and Level 2 students will not be required to sit any further assessment (examination or any other outstanding assessment).  Which exams and assessments ARE going ahead? Am I affected?

Some courses for programmes that are accredited by Professional and Statutory Bodies (e.g. Law, Education, Biological Sciences, Accountancy, Education, Medicine and Dentistry) will be affected. Your School should have been in contact you directly via email about your situation. If you have not heard from your School please contact your School Office.

4. Should I complete any outstanding pieces of assessment?

You can receive the credit without undertaking the remaining assessment, provided the course you are taking is not professionally accredited. You may, however, wish to submit outstanding coursework for feedback to ensure you progress to the next year of your studies with as much information as to your understanding of the course as possible. You will not, however, receive a grade for the assessment or an overall course grade.

5. I have failed a piece of assessment that forms part of a second half session course. Do I need to resubmit?

No. You will be awarded credit for the course without the need to take any further assessment or examination, provided it has not been categorised as professionally accredited course.

6. My course is one where there will be no further assessment or examination.  What do I need to do to get credit for my L1 or 2 course?

Nothing. You will be awarded credit without the need to take any further assessment or examination unless you received a C7 email from Registry before 28 February 2020.   

7. Will I receive a grade for my level 1 or 2 course(s) and will it appear on my transcript?

No. You will not receive an overall mark or a grade (unless on some professional programmes/courses), but the University will record that you have passed your level 1 or 2 course(s) on your student record. You will be considered to have achieved these courses. This will be recorded on your transcript as the credit associated with the course having been achieved, but with no grade listed.

8. When it comes to applying for work placements or higher degrees or employment, will I be disadvantaged when my transcript shows ‘achieved’ rather than a grade for some of my level 1 or 2 courses?

No. There will be an explanation of the situation on your transcript.  Lots of students will be impacted in this way at other universities too.

9. I received a C7 email from Registry before 28 February 2020, what happens to me?

If you received a C7 email from Registry before 28 February 2020, you will not be awarded credit. This is because the C7 means you have lost your class certificate for this course because you had not sufficiently engaged with the course prior to 28 February and therefore it was considered that you are unable to achieve the learning outcomes. Unless you successfully appeal the C7, you will need to achieve these credits by retaking this course (if it is compulsory for your degree programme) or another course (if this was one of your optional courses) next year.

If you successfully appeal the C7, you will be awarded credit for the course without the need to take any further assessment or examination.

Information on how to appeal a C7 is available here.

10. Will all level 1 and level 2 students progress to next academic year automatically?

No. Some students may already be in a position where they are carrying too many failed credits from last academic year or the first half session in order to progress. If you are in this position your School will contact you by the end of April 2020 to offer you resit assessments and to advise of the format and timeline for completion.

11. I have failed L1 or L2 courses outstanding that I intended to, or have registered to, resit during the May or summer resit exam diets. Do I still have to take these?

Yes, you will still be required to take resits which are outstanding from the first half session or the last academic year in order to make up your outstanding credit.

  • If you have already applied to take a resit then alternative assessment will be offered during either the May or July assessment periods depending on the date you specified in your application.  Your School will be in touch with more information about the format and timing of the resit assessment and you will be given access to the MyAberdeen site for this course.
  • If you have not yet applied to resit then the next opportunity for you undertake a resit will be in the July 2020 assessment diet. Details of how to apply, the deadline for applications, and associated fees (where applicable) are available from our Reassessment webpages. Once your application has been received and processed your School will be in will be in touch with more information about the format and timing of the resit assessment and you will be given access to the MyAberdeen site for this course

12. I have an MC/GC for an L1 or L2 course taken last academic year or in the first half session of this year and had planned to do this exam as a first sitting in the May or summer resit diet. Will I still need to?

Yes, you will still be required to make up your outstanding credit from the first half session or the last academic year. Alternative assessment will be put in place and your School will be in touch by end of April with more information about what form this will take and when it will take place.

  • If you have already applied to re-take the assessment for the courses for which you have a MC/GC this summer then alternative assessment will be offered  during either the May or July assessment periods depending on the date you specified in your application.  Your School will be in will be in touch by end of April with more information about what form this will take and when it will take place and you will be given access to the MyAberdeen site for this course.
  • If you have not yet applied then the next opportunity for you undertake a resit will be in the July 2020 assessment diet. Details of how to apply, the deadline for applications, and associated fees (where applicable) are available from our Reassessment webpages. Once your application has been received and processed your School will be in will be in touch with more information about the format and timing of the resit assessment and you will be given access to the MyAberdeen site for this course.

13. I am a level 1 or 2 student taking professionally accredited assessments in May. If I fail an alternative assessment will I have the opportunity to resit it before the next academic year? 

Yes. If you require a Summer 2020 reassessment opportunity following a first attempt assessment during May 2020, you should email exams@abdn.ac.uk to request registration for reassessment.

Please provide your Student ID number (e.g. 58194252), full name, Course Code (e.g. LS3545) and title of the course. There will be no reassessment fees due following a first attempt during the May 2020 assessment period.

14. I’m taking a course for which assessment will continue because it forms part of an accredited programme. I am not, however, registered for the accredited programme. Do I need to take the assessment?  

No. You can receive the credit without undertaking the remaining assessment. However, please be aware that choosing to accept credit rather than completing the assessment will result in you not being eligible to transfer to an accredited programme at a later date.

15. I have heard that some year 1 and 2 exams are still running in the Business School. Do I need to sit the exam for my course?

A small number of courses in years 1 and 2 are offering exams for accountancy accreditation purposes. A list of these is provided below. You only need to sit the exam if you think you might do chartered accountancy training with the Institute of Chartered Accountants of Scotland (ICAS) after your degree. If you do not sit the exams now, it does not mean that you cannot train with ICAS, but you will be required to sit the ICAS exams at that point instead. Other professional accountancy bodies such as ICAEW, ACCA and CIMA do not currently accredit our programme so if you plan to train with any of them you do not need to sit the exams.

Courses requiring an exam for Accountancy Accreditation

Level 1 Courses

  • AC1011 Accounting and Accountability
  • AC1515 Accounting and Entrepreneurship
  • EC1006 Economics for Business and Society
  • EC1506 The Global Economy
  • FI1004 Finance 1: Finance, Risk and Investment

Level 2 courses

  • AC2031 Management Accounting 2
  • AC2530 Financial Accounting 2
  • FI2004 Finance 2: Business Finance
  • FI2501 Financial Markets and Regulation
  • LS2533 Business Law

16. I am a level 1 or 2 student in the School of Biological Sciences – do I have to complete my outstanding coursework and take final exams?

Yes, if you are registered for an accredited programme. The programmes affected are:

Animal Behaviour, Behavioural Biology, Biological Sciences (BSc), Biology, Conservation Biology, Ecology, Environmental Science, Marine Biology, Plant and Soil Science, and Zoology.

Please look for correspondence from the School for details of how the assessments will be adapted for the circumstances.

17. I am a level 1 or 2 student in the School of Biological Sciences –I am scheduled to complete an online level 2 virtual field course this year but it hasn’t started yet.  Do I still need to do this field course and the assessment associated with it?

This is relevant for EV2802 and BI25F6.  If you would like to receive the credits for this field course this academic year, then yes, you must do the field course and the associated assessments.  The virtual field courses have been constructed to allow flexibility in terms of when they are completed.  However, if you would prefer not to do the field course this year, you will be allowed to progress into your next year of study and will be given the opportunity to take an equivalent field course next year.  It may mean that you are carrying forward a credit shortfall.  Please contact your School to confirm your status in regard to credits and progression.

18. I am a level 1 or 2 student in the School of Biological Sciences – I am a level 3 or a level 4 student enrolled in a level 2 field course and would like to achieve these credits in this academic year.  Do I need to complete the assessments for this field course?

Yes, if you would like to achieve credits for this field course you will need to fully engage with the course and pass the assessment.

19. I am an MA Education student. Does this decision apply to me?

If you are an MA Education student studying to become a teacher, your assessments will continue. The continuation of assessment is to support you by ensuring that you meet the requirements to become a teacher. The MA Education is professionally regulated and accredited by the General Teaching Council for Scotland. Unlike non-professional programmes, the assessments are required, being a part of the accredited programme design, in order to demonstrate the achievement of the professional teaching standard.

20. I am a BA Childhood Practice student. Does this decision apply to me?

If you are a BA Childhood Practice student studying to become an Early Learning and Childcare (ELC) professional, your assessments will continue. The continuation of assessment is to support you by ensuring that you meet the requirements to become an ELC professional. The BA Childhood Practice is professionally regulated and accredited by the Scottish Social Services Council (SSSC). Unlike non-professional programmes, the assessments are required, being a part of the accredited programme design, in order to demonstrate the achievement of the professional Standard for Childhood Practice.

Students who must take alternative May or resit assessments

1. What form might an alternative assessment take?

Unless it is unavoidable, May exams will be replaced with an alternative assessment delivered remotely (normally via MyAberdeen) over a longer timescale (48 hours or more). If not via MyAberdeen your School will provide further details.

2. Will I be permitted to use the textbooks or materials I have been studying with during the assessments?

For most alternative assessments you may use the text or material you have been studying. In most cases, these assessments will be made available for you to complete within at least a 48 -hour period (you do not need to spend 48 hours working on your answer!) An assessment will typically take approximately the same length of time as the original to complete; the extra time allows all students to complete comfortably, including where they normally receive additional time to complete an exam as a reasonable adjustment. The 48-hour period applies no matter your personal circumstances or which time zone you are in.

However, please note, any work you submit:

  • Must be written in your own words (i.e. not plagiarised, not copied and pasted from other sources such as course materials, textbooks or internet sources).  Essay or short answer-type assignments will be submitted through Turnitin plagiarism detection software.
  • Must not have been prepared in collaboration with others (collusion)
  • Must be prepared by you and not by a third party (contract cheating)

Where possible, Schools will ensure all alternative assessments (that are text based) will be checked by Turnitin software to monitor for plagiarism and collusion.

3. Will assessments be timed?

Students will be expected to complete the majority of assessments in a specified time period (minimum 48-hours) in your own time.  Some students may have assessments that must be completed in a specified period in your own time but with a fixed duration e.g. 3 hours. The duration will begin from the point at which a student begins their examination.

4. I’m in a different time-zone – will the alternative assessments make allowances for this?

Unless it is unavoidable, all alternative assessments will be offered in a minimum 48-hour period. This will allow you to complete the exams at a suitable time, wherever you may be. The 48-hour period exists to allow all students to engage with the assessment no matter in which time zone you are living.

5. I am unwell and not able to take my alternative assessments, what should I do?

If you are unwell and unable to take your assessments, you should notify your School through the normal absence reporting in Student Hub. No medical evidence is required. Where this happens, you will be recorded as MC (Medical Certificate) or GC (Good Cause) and will be eligible to undertake the next opportunity of assessment. Where the missed assessment is your first attempt, the next assessment will count as your first attempt. It is important that you are aware that, if you are in your final year of study, this may impact on your graduation date.

If you require a Summer 2020 reassessment opportunity following an unsuccessful first attempt assessment during May 2020, you should email exams@abdn.ac.uk to request registration. Please provide your Student ID number (eg. 58194252), full name, Course Code (eg. LS3545) and title of the course. There will be no reassessment fees due following a first attempt during the May 2020 assessment period.

6. Will I receive my results on time?

Given the changes in assessment periods, we have amended our dates for Schools to return grades. We will publish revised dates as soon as possible.

7. How are examination marks reviewed and scrutinised?

We will mark and moderate assessments and ensure review by our External Examiners as per normal University of Aberdeen procedures and as detailed in our Academic Quality Handbook. All results will be scrutinised at the level of each course and of each individual student at the University’s Examiners Meetings.

8. I am better at exams than coursework and deliberately chose courses that had a large exam component. Will you take this into account?

No. We know that some students choose their courses depending on the type of assessment. However, we work with detailed guidelines on the equivalencies between different forms of in-course assessment and exams. The Examiners considers all student performance across courses at the end of each year and will consider all of your grades for all of your assessments in the light of these exceptional circumstances, including changes to assessment format.

9. Will I be able to appeal my result if I am not happy with it due to the changes to teaching and alternative methods of assessment?

No. The Examiners will be informed about the change to alternative assessment and will be asked to take account of this in determining overall CGS marks for your course. Provided this is done, there would be no grounds of appeal.

10. I do not have the appropriate IT equipment or a suitable internet connection to complete alternative assessments online/remotely. What can I do?

We understand that there may be circumstances where you have difficulty completing assessment remotely due to having limited access to a laptop, PC or broadband. If this is the case please advise your School as soon as possible specifying exactly what the issue is and we will do our best to support you.

11. I’m a level 1 or 2 student. When will I receive my overall course grades for second half session courses?

The deadline for the return of all level 1 and 2 course results is 12 June 2020.

12. I’m a level 3, 4 or 5 student. When will I receive my overall course grades for second half session courses?

The deadline for the return of all level 3, 4 and 5 course results is 19 June 2020.

13. I need to take a resit during the summer. How do I apply to do this?

Students who require a Summer 2020 reassessment opportunity following a first attempt assessment over May 2020 should email exams@abdn.ac.uk to request registration for reassessment. Please provide your Student ID number (eg. 58194252), Full name, Course Code (eg. LS3545) and Title of the course. There will be no reassessment fees due following a first attempt during the May 2020 assessment period.

Students who require a Summer 2020 reassessment opportunity from December 2019 or from the previous academic year (December 2018 or May 2019) should apply via the Online Store as normal. Reassessment fees will apply.

Students with medical or extenuating circumstances can apply before the Reassessment Application Deadline by downloading the Reassessment Application form and emailing it to exams@abdn.ac.uk.

The Reassessment Application Deadline is 28 June 2020.

14. When will the summer resit diet take place?

The summer resit diet will take place between 6 and 31 July 2020.

15. When will I receive my overall course grades following the resit diet?

The deadline for the return of all resit course results is 31 August 2020.

Level 3, 4 and 5 Assessments (Including Postgraduate Taught)

1. Were students consulted in the development of the No Detriment Procedures?

AUSA (Aberdeen University Students’ Association) was consulted at all stages of the development of the No Detriment Procedures and engaged with the AUSA Education Committee as part of the consultation. AUSA’s input was helpful in informing the work that enabled us to finalise the procedures and the communications.

2. What period do the No Detriment Procedures apply to?

The University ceased face to face teaching on the 13 March 2020 and therefore the No Detriment procedures apply to the period between 16 March 2020 and the end of the 2019/20 academic year, referred to as the context, period or impact of Covid-19.

3. I am a L3/4/5 student. Will No Detriment apply to me?

Yes. The University ‘s principle during these challenging times is No Detriment, No Exception. We have a range of different measures which will support different students in different circumstances in different ways. Assessment that you undertake during the impact of Covid-19 will not have a detrimental impact on your degree classification or PGT Award when you graduate.

4. I am a final year UG or PGT student. If I underperform in my courses during the impact of Covid-19 will my degree classification be affected?

No. Assessment that you undertake during the period of Covid-19 will not have a detrimental impact on your degree classification or PGT Award.

5. I am in an Honours year but am not due to graduate this year. If I underperform in my courses during the impact of Covid-19, will my degree classification be affected in the future?

No. Assessment that you undertake during the period of Covid-19 will not have a detrimental impact on your final degree classification or PGT Award.

Our no detriment procedures enable us to support you to progress with your studies within normal timescales by, where possible, extending or relaxing our existing policies and procedures.

6. If I underperform in my assessments during the impact of Covid-19 will I still be able to progress to the next stage of my degree?

Our no detriment procedures enable us to support you to progress with your studies within normal timescales by, where possible, extending or relaxing our existing policies and procedures.

If you fail to achieve a pass grade for a course or courses in May, you will be eligible to resit at the next available opportunity (likely in July). Usually, resit grades for students resitting courses at level 3 or above are capped at CGS D3 for degree classification purposes but for those resitting as a result of Covid-19 they will not be capped and the mark you achieve will be used in GPA calculations.

Should you fail the resit and not have enough credits to progress you will automatically be considered by the Students’ Progress Committee (SPC). The SPC will consider your grades across all courses to determine the appropriateness of progression to the next programme year despite a shortfall of credits or despite not having achieved a pass in a course compulsory for your degree programme.

Crucially, even if your progression is delayed, which we hope will not be the case, assessment that you undertake during the impact of Covid-19 will not have a detrimental impact on your final degree classification or PGT Award.

7. I am a final year Medical Science student who does not have any grades from the first term as all my exams are in May. How can the no detriment procedures apply to me?

The School has done extensive analysis of grades achieved by their students in level 3 and the corresponding degree classification achieved. Although level 3 grades are not currently used to calculate degree class, they give a very good indication of future performance in level 4 and the degree class you are likely to achieve. In addition, ranking of the class from level 3 grades mirrors the final ranking of degree classification so if any student’s performance drops as a result of the impact of Covid-19, this will be apparent and will be taken into consideration at Examiners’ Meetings. If you feel that your performance has been affected you should contact the School, either before the alternative assessments or within seven days of the assessment, through the absence reporting in the Student Hub. No medical evidence will be required and the School will work with you to arrange alternative times and dates for reassessment.

8. I am an intercalating medical student. How can the no detriment procedures apply to me?

The School already has processes in place to map the level of achievement of intercalating medical students in the third year of the medical programme to the corresponding achievement of medical science students in the third year of the medical science programme.  This is done so that intercalating medical students can be appropriately ranked for allocation of the final project. Similar mechanisms will be used to identify whether any intercalating medical student has underperformed during the period of Covid-19 and will then be taken into consideration at the examiners’ meeting.  If you feel that your performance has been affected you should contact the School, either before the alternative assessments or within seven days of the assessment through the absence reporting in the Student Hub. No medical evidence will be required and the School will work with you to arrange alternative times and dates for reassessment.

9. Why are Level 3, 4 and 5 students still required to sit any further assessment (examination or any other outstanding assessment)?

Assessments and overall course outcomes at levels 3, 4 and 5 directly inform your degree outcome. It is therefore important that the University continues to put appropriate assessments in place to ensure you can achieve an overall mark and consequently an appropriate degree outcome. Assessment will, however, allow as much flexibility as possible so that you have the opportunity to complete assessment, even in these difficult circumstances. Schools are currently working on the development of alternative assessment and will be in touch soon.

10. I am a Level 3, 4 or 5 student taking courses at Levels 1 and/or 2 this half session. Am I required to sit any further assessment (examination or any other outstanding assessment)?

No. If you are at Levels 3, 4 or 5 registered for Level 1 or 2 courses this half session you will not be required to take any further assessments for these courses, provided they are not professionally accredited. Students will be awarded credit without the need to take any further action.

11. I am a Level 3, 4 or 5 student who is carrying a fail for a course at Levels 1 and/or 2. Do I still need to take a resit?

Yes. If you have a shortfall of credits and are not taking additional courses this year to make up the credit shortfall, you will be required to undertake resits for Level 1 or 2 courses. Level 1 and 2 resits are not capped.

  • If you have already applied to re-take the assessment for the courses for which you have a MC/GC this summer then alternative assessment will be offered  during either the May or July assessment periods depending on the date you specified in your application.  Your School will be in will be in touch by end of April with more information about what form this will take and when it will take place and you will be given access to the MyAberdeen site for this course.
  • If you have not yet applied then the next opportunity for you undertake a resit will be in the July 2020 assessment diet. Details of how to apply, the deadline for applications, and associated fees (where applicable) are available from our Reassessment webpages. Once your application has been received and processed your School will be in will be in touch with more information about the format and timing of the resit assessment and you will be given access to the MyAberdeen site for this course.

12. I am worried and struggling to deal with the impact of Covid-19 and don’t feel I can perform at my best. Can I defer my studies?

We understand you might be worried about coronavirus and that you might feel it difficult or stressful to study.

We recommend that, wherever possible and appropriate, you continue with your studies, and would encourage you to note the range of flexible approaches we have put in place to help you continue with your studies, without detriment, in this unprecedented time.  However, if your circumstances are such that it is not possible for you to undertake assessment prior to the start of the new academic year, your circumstances will be reviewed individually to determine how best we can support you.

It is possible to take a break and withdraw from studies until the Covid-19 situation has settled down. Please note however this will lead to an increase in the time it takes to complete your degree studies and may have an impact on how your degree is funded. Your Registry Officer  can offer advice if you would like to discuss withdrawing from studies.

Please remember that if you are feeling overwhelmed you can contact our student support team.

13. I am a Level 3, 4 or 5 student and am unwell. Will l be required to take required assessment (or examination)?

If you are unable to take your assessment(s) as a consequence of ill health, you must notify your School through the normal absence reporting in Student Hub. No medical evidence is required. Where it is not possible to inform the School within the usual timescales, students should contact the appropriate School Office directly, as soon as possible. Where this happens, you will be recorded as having an MC (Medical Certificate) or GC (Good Cause) for the course(s) concerned and will be eligible to undertake the required assessment at the next available opportunity. It is important that you are aware that this may impact on your graduation date or your ability to progress with your studies although our No Detriment procedures may help to mitigate the impact on students seeking to progress to the next year of study.

14. I am Level 3, 4 or 5 student and have extenuating circumstances. Will I be required to take assessment (or examination)?

If you are unable to take your assessment as a consequence of extenuating circumstances (e.g. bereavement, family illness or you are classed as a critical worker) you must notify your School through the absence reporting in the Student Hub and no evidence will be required. Where it is not possible to inform the School within the usual timescales, students should contact the appropriate School Office directly, as soon as possible. Where extenuating circumstances are reported, students will be recorded as having a GC (Good Cause) for the course(s) concerned and will be eligible to undertake the required assessment as a first attempt at the next available opportunity. It is important that you are aware that this may impact on your graduation date or your ability to progress with your studies. although our No Detriment procedures may help to mitigate the impact on students seeking to progress to the next year of study.

15. I do not have the appropriate IT equipment or a suitable internet connection to complete alternative assessments online/remotely. What can I do?

We understand that there may be circumstances where you have difficulty completing assessment remotely due to having limited access to a laptop, PC or broadband. If this is the case please advise your School as soon as possible in case there is something we can do to support you to complete your assessment.

If, however, you are unable to take your assessment as a consequence of IT or related extenuating circumstances please report this to your School by specifying exactly what the issue is via the Circumstances Box through the absence reporting in the Student Hub.

16. Has there been any change to plans for submission deadlines or processes for dissertations?

Final year undergraduate students who are required to submit a dissertation should still complete and submit their dissertations. Your School will be in touch to advise you if the deadlines for submission have changed.

Postgraduate taught students are still expected to prepare for the dissertation phase of their studies. We recognise that for some of you it may be necessary to change the focus of your dissertation and your School will be ready to support you with that.

17. I am a Level 3, 4 or 5 student with outstanding coursework, but I will be unable to meet the advertised submission deadline. Can I request an extension?

If you are unable to meet published deadlines, please contact your School directly to explain your circumstances and request an individual extension.

18. If my performance during the period of Covid-19 examinations/alternative assessments has been adversely impacted and my grades are not as high as they have been previously will No Detriment procedures change my grades to a higher grade?

No. All assessments will be marked and grades returned in accordance with previously published assessment criteria (or equivalent criteria to reflect new assessment formats) and our normal moderation and marking policies. This is important in ensuring we uphold the standard of our degrees. Your transcript will detail the actual grade that you achieved for each course and will contain a note to indicate which of the courses on your transcript were assessed during Covid-19.

However, our No Detriment procedures enable us to support you to complete or progress with your studies within normal timescales by, where possible, extending or relaxing our existing policies and procedures. Crucially, assessment undertaken during Covid-19 will not have a detrimental impact upon undergraduate degree classification or postgraduate taught degree award, for any student.

19. I am a Level 3, 4 or 5 student. How many credits do I need to graduate?

This depends on the degree for which you are registered. Further details on the credit totals required for graduation are available within the Minimum Credit Requirements for Awards.

20. I am a Level 3 or 4 student. How many credits do I need to progress to the next programme year?

In order to progress to the next year of your degree programme, you must achieve a minimum number of credits. Detailed information on the number you will need can be found in the General Regulations for First Degrees (regulation 16 applies). In summary:

  • from programme year 3 of a non-honours degree to programme year 4 of an Honours degree programme:  you need to have achieved at least 330 credit points by the end of level 3, including any level 1 or 2 credits you were carrying when you entered programme year 3 [including those required to enter programme year 4 for the degree programme for which they are currently registered].
  • within an Honours programme: at least 330 credit points by the end of level 3 [including those required to enter programme year 4 for the degree programme for which they are currently registered].

In addition students must also satisfy any further requirements governing progression between programme years as may be prescribed in the Supplementary Regulations governing award of the degree programme for which they are registered.

If you have any queries in regard to your progress please contact your Registry Officer in the first instance.

21. What is a borderline candidate?

Degree award is determined by the calculation of an aggregate Grade Point Average (GPA). Details of the GPA bands associated with each honours degree classification and PGT award are provided below. If you are a borderline candidate you will have achieved one particular classification but your GPA is nearing the level required for a higher classification. As such, all borderline candidates will be considered in detail at the examiners meeting to see whether their overall performance suggests that a higher classification be awarded.

 

Grade Point Average

Undergraduate

Degree Classification

Postgraduate Award

18.0-22.0

First Class

MSc with Distinction

greater than 17.0, less than 18.0

Borderline 2.1/1st

MSc Commendation Borderline Distinction

15.0 – 17.0

Upper Second Class

MSc with Commendation

greater than 14.0, less than 15.0

Borderline 2.2/2.1

MSc Borderline Commendation

12.0 – 14.0

Lower Second Class

MSc

greater than 11.0, less than 12.0

Borderline 3rd/2.2

MSc

9.0 – 11.0

Third Class

MSc

greater than 8.0, less than 9.0

Borderline Fail/3rd

Borderline Fail/MSc

0 – 8.0

Fail

Fail

 

22. What happens if my performance during the May Assessment diet has been adversely impacted by Covid-19 but I am not classed as a Borderline Candidate? How will No Detriment apply to me?

Exams Officers for each School will look at the overall grade profile (i.e. look at all your course results together) of each final year undergraduate student and PGT student before the examiners’ meeting. Any student whose grade profile indicates a negative impact of Covid-19 will be presented for the examiners to consider at their meeting in addition to borderline students. 

23. What is the Students’ Progress Committee and how will it decide if I am allowed to progress to the next academic year?

The Students’ Progress Committee (SPC) considers the cases of individual undergraduate students who do not have enough credits to allow them to satisfy the minimum requirements to progress to the next year of study.

The SPC will consider each student on an individual basis. It will scrutinise all of your course results and performance as a whole across your studies to date and assess whether the extraordinary circumstances in which you have undertaken assessments this year have had an impact on your grade profile and performance. The SPC will then make a judgement as to whether it is possible for you to carry the shortfall of credits in addition to the normal workload you will be expected to undertake the following year. Should you be allowed to progress with an extra shortfall of credits you will be expected to make up the extra credit required at the next available opportunity.

24. I am a final year undergraduate student. How do I know if the course I have failed is eligible for compensatory credits?

Students who have achieved a Grade of E1, E2 or E3 in courses at Level 4 or above taken as part of an Honours programme may be eligible for the award of an equivalent amount of compensatory Level 1 credit to a maximum of 30 credit points.  Such compensatory credit can only be awarded where students have already achieved 90 Credit points at Level 4 and where the failed course (s) are not compulsory. Compulsory courses are courses that must be studied and passed in order for you to be awarded your degree. The Programme Specification for your degree which can be found in the University Calendar will identify all the compulsory courses for your degree.

25. I am a postgraduate taught student. Could I be eligible for compensatory credits?

In exceptional circumstances, at the recommendation of the examiners meeting, candidates with a marginal fail in up to 30 credits may be eligible for the award of 30 Level 3 credits.

This may only be considered if all of the following apply:

(a) The student must have gained passes in courses amounting to 150 credits at SCQF Level 11

(b) The student must have a GPA equivalent of at least C3

(c) The student must have either had MC or GC in their first opportunity to sit the course and marginally failed the resit or have marginally failed their first attempt at the course and had MC or GC for the resit diet. A marginal fail is called as a grade of either E1, E2, or E3.

(d) The next available opportunity for the student to resit the course is not until the next academic year following completion of the programme.

26. I have failed courses outstanding that I intended to, or have registered to, resit during the May or summer resit exam diets. Do I still have to take these?

Yes, you will still be required to take resits which are outstanding from the first half session or the last academic year in order to make up your outstanding credit.

  • If you have already applied to take a resit then alternative assessment will be offered during either the May or July assessment periods depending on the date you specified in your application.  Your School will be in will be in touch by end of April with more information about the format and timing of the resit assessment and you will be given access to the MyAberdeen site for this course.
  • If you have not yet applied to resit then the next opportunity for you undertake a resit will be in the July 2020 assessment diet. Details of how to apply, the deadline for applications, and associated fees (where applicable) are available from our Reassessment webpages. Once your application has been received and processed your School will be in will be in touch with more information about the format and timing of the resit assessment and you will be given access to the MyAberdeen site for this course

27. I have an MC/GC for a course taken last academic year or in the first half session of this year and had planned to do this exam as a first sitting in the May or summer resit diet. Will I still need to?

Yes, you will still be required to make up your outstanding credit from the first half session or the last academic year. Alternative assessment will be put in place and your School will be in touch by end of April with more information about what form this will take and when it will take place.

  • If you have already applied to re-take the assessment for the courses for which you have a MC/GC this summer then alternative assessment will be offered  during either the May or July assessment periods depending on the date you specified in your application.  Your School will be in will be in touch by end of April with more information about what form this will take and when it will take place and you will be given access to the MyAberdeen site for this course.
  • If you have not yet applied then the next opportunity for you undertake a resit will be in the July 2020 assessment diet. Details of how to apply, the deadline for applications, and associated fees (where applicable) are available from our Reassessment webpages. Once your application has been received and processed your School will be in will be in touch with more information about the format and timing of the resit assessment and you will be given access to the MyAberdeen site for this course.

28. What do you mean when you say reassessment marks will not be capped for students undertaking resits as a consequence of the impact of Covid-19?

Usually, resit grades for students resitting courses at level 3 or above are capped at D3 for degree classification purposes. I.e. even if you receive a grade higher than D3, a maximum of 9 (the grade associated with the D3 alphanumeric) will be used to calculate your Grade Point Average. This mark of D3 would be recorded on your degree transcript as your result for this resit.

If you are taking an examination/alternative assessment as a first attempt in May 2020 and fail, so that you subsequently have to take a resit in the alternative resit assessment period in July 2020, we will NOT cap your resit at D3 (9) and instead will use the grade you actually receive in the GPA calculation. This uncapped grade would be recorded on your degree transcript as your result for this resit.

29. I am a Level 3, 4 or 5 student taking a resit examination for a course I failed in a previous academic year or in the first half session of this academic year. Will my resit grade be capped?

Yes. As you initially failed your course before the Covid-19 outbreak and your studies in that course were not impacted by Covid-19 your resit grade WILL be capped at grade D3 for degree classification purposes.

30. I am a level 3, 4 or 5 student who received an extension for coursework, my project or dissertation with an initial deadline pre the Covid-19 period ( i.e. before 16 March 2020).  Will No Detriment apply to me for this assessment?

No. No Detriment procedures apply only to assessments that have an original deadline/assessment date that falls within the Covid-19 period only; i.e. 16 March 2020 until the end of this academic year.  

If your assessment has been impacted as a consequence of medical or extenuating circumstances (e.g. bereavement, family illness or you are classed as a critical worker) you must notify your School through the absence reporting in the Student Hub and no evidence will be required. Where it is not possible to inform the School within the usual timescales, students should contact the appropriate School Office directly, as soon as possible.

Progression and Graduation

1. What is the impact on graduations?

It is with great sadness that we have taken the decision to postpone the summer 2020 graduation ceremonies. This is not a decision that we have taken lightly, however these are exceptional times and the safety of our community must remain our first priority. 
 
Unfortunately since the university is closed due to the Covid-19 situation we are unable to print graduation certificates. These will be produced as soon as reasonably possible once we return to a normal working environment. If a potential employer requires verification of your qualification they can contact studentrecords@abdn.ac.uk to obtain this.

There will be an opportunity to attend a ceremony at a future point to mark your graduation, we will provide more details about your options for graduation in due course. 

2. I have been away on ERASMUS exchange/Study Abroad this academic year/half-session. Will the changes to teaching and assessment affect my progression to the next year?

The changes to teaching and alternative methods of assessment should have no effect on your progression. As per our standard procedure any credit achieved whilst at the partner institution will be considered by our ERASMUS/Study Abroad team as well as Student Progress Committee Convenors (if required) and will be processed.

3. Where can I find support for exploring my options after University and enhancing my job prospects?

Despite the current situation, the Careers and Employability Service remains open to students of all years and disciplines, as well as prospective students. We are available to support you in discussing your options, making decisions and succeeding in implementing your plans. There are various ways that you can connect with our team online and by phone. You can also use our CareerConnect system to keep up-to-date with latest events and opportunities. Find out more on our FAQs page and email careers@abdn.ac.uk if you have a query that is not covered. 

Access Issues

1. I am unable to access MyAberdeen from home due to no internet access or no access to a suitable device or computer. What should I do?

You should contact your School to discuss which alternatives can be offered

2. How can I familiarise myself with online learning resources?

We have setup a dedicated page with guidance and links to support. View our studying remotely page.

3. Can I still access the Student Learning Service for advice on Academic Writing and Academic Skills or Maths support?

Yes, the Student Learning Service is still open to students, although face-to-face appointments, workshops and Maths drop-ins have been cancelled. In the meantime, students should consult the online resources in Achieve (for Undergraduate students) and Achieve+ (for Postgraduate students) via the ‘Organisations’ tab in MyAberdeen.

If you have any questions, please contact sls@abdn.ac.uk where you will be given the option of an online appointment.

4. Can I still speak with an Academic Skills, Academic Writing or Maths Specialist Adviser?

Yes, please e-mail sls@abdn.ac.uk and provide us with some details e.g. topic and subject area. The relevant Adviser will get in back in touch with you and offer an online alternative to a face-to-face meeting.

Changes to assessment processes, inclusion and support provisions for disabled students

1. What will happen to my exam now that we are all off campus?

Unless it is unavoidable, timed exams will be replaced by Schools with an alternative assessment delivered online, with a minimum of 1 week allocated for completion. For courses which have this timeframe of a minimum of 1 week for completion, the period is the same for all students. Extra time has been built-in as an inclusive measure, to provide flexibility for planning and time allocation for all students, including those with protected characteristics. No additional time will be provided for students who would otherwise receive it. In some cases, Schools have decided that there needs to be a shorter limit for completion and some individual adjustments will then be made for students who require this for disability-related reasons. This is considered in the question below.

2. I would normally get extra time for on-campus exams, how will that work online for assessments which have shorter periods for completion?

If your School considers it necessary for a course to have a timed online assessment to be completed in a period of less than one week, then you will receive the amount of extra time that you usually receive in an on-campus exam.

3. Can you tell me a bit more? I am worried about the whole process.

It is not expected that it will take students the full time to complete the assessment. Your School should provide more information on this point. It is recommended that Schools will provide students with an opportunity to complete a practice assessment on a straightforward question (e.g. what is your name?) well in advance of the assessment period and that Schools should also make clear to you the criteria by which work will be marked, that the assessment will reflect material which has been able to be taught this half session, indicative word length if applicable and guidance as to the regard to be had to grammar and spelling.

4. I have more than one assessment for completion wholly or partly within the same period and I usually get extra time for on-campus exams. Will I get more time?

No. The time periods allowed for online assessments should allow you to plan your time and complete your assessments. 

5. I receive the provision of a scribe in on-campus exams, how will I be supported to write my online assessments?

Your school will contact you to discuss your individual support arrangements. If you work with a scribe in on-campus exams, you may be offered the opportunity to submit your answers verbally using Panopto or the ‘dictate’ function in Microsoft Office 365. Students who use this will not be penalised for poor punctation and/or grammar (commas, semicolons, full stops etc. all must be dictated) as long as the meaning is clear. If you have access to voice recognition software, you can use this to produce your exam answers.

6. I receive the provision of a reader in on-campus exams, how will I be supported to read my online assessments?

Your school will contact you to discuss your individual support arrangements. Where applicable online assessment papers will be accessible in the form of a Word document where possible. You will be able to adjust the type of font, font size and line spacing. You will be able to use ‘Text to Speech’ functions built into Word.  If the online assessment paper is in the form of a PDF document and you have text to speech software, please use this. For some courses, ALLY will be of use to convert the papers to MP3 format on MyAberdeen, for you to download and listen to (see https://www.abdn.ac.uk/staffnet/teaching/accessibility-7775.php,  https://support.office.com/en-gb/article/add-a-heading-3eb8b917-56dc-4a17-891a-a026b2c790f2).  If you need any advice with regards to using text to speech software and/or how to access this, please email atech@abdn.ac.uk. If technology cannot be used to read the online assessments (e.g. the paper may include graphs), the School will explore alternative arrangements with you.

7. I don’t have access to a stable Internet connection and/or a personal computer in order to undertake online assessments, what are my options?

Contact your School Office to make them aware of your circumstances as soon as possible.  The contact details for the School Offices can be found here. The recommendation to Schools is that you would be given a Good Cause (GC) for the May assessment diet, although it may be possible for some other forms of completing assessment to be explored, for example scanning written work using a mobile phone, or for there to be a different form of assessment.

8. What are the options if I require financial assistance to study or complete assessments online?

Please contact your School Office to make them aware of your circumstances. The contact details for the School Offices can be found here.

If you do not have the funds available to purchase a computer and/or access the Internet, please contact Student Advise and Support. All students are eligible to apply for financial assistance if they are in hardship as a result of the coronavirus outbreak. The amount of support available is dependent on your individual circumstances and the evidence you provide. The funds are limited and will be prioritised on a case by case basis. You will need to complete an application form and provide evidence of your full financial circumstances including monthly statements for all your bank accounts and credit cards for 3 full months. It can take up to 3 weeks to receive the payment but, wherever possible we try to complete payments in a shorter timeframe. You can help by providing all the requested documentation with your application.

9. I am unwell, or I have experienced extenuating circumstances which have affected my performance in an assessment or have led me to miss an assessment, what should I do?

If you feel that your performance in an assessment has been affected by extenuating circumstances, or you have been unable to complete an assessment, you should report this through the Absence Reporting system, links to which are available through MyAberdeen and the Student Hub.  For further information, please access the Info Hub. You will not be required to provide evidence to support your absence report.

10. I have disability support provisions however I am concerned about completing my assessments and I do not think that the information provided so far addresses my situation.  

Please contact the Student Advice and Support Office at student.support@abdn.ac.uk and an Adviser will discuss your circumstances with you.

11. I do not presently have relevant disability support provisions however I am concerned about completing my assessments and I think I would benefit from support.

Please email Student Advice and Support Office at student.support@abdn.ac.uk and they will be in touch.    

Students fees and finance

Last updated 31 March 2020

1. ​​​​​​How do I pay my tuition fees, accommodation fees or other debt?

With the exception of face to face payments at the Infohub, the University will continue to accept payment as normal.  The quickest and easiest way to make payment is by credit or debit card using our secure ePayments portal.   All other payment methods will take longer than normal to process.

 

Information on our payment methods are available on the web at Making a Payment.

2. Have you received my payment?

We do not automatically send receipts for payments but if you require a confirmation, email payments@abdn.ac.uk  However be aware it may take us longer than normal to allocate your payment.

3.  Will my Direct Debit still be collected?

Payment by Direct Debit will continue to be collected on or just after the payment date shown in your agreement.

4. Will I be able to request a payment plan or Direct Debit online?

We will continue to accept requests for payment plans and direct debits online at the present time.  However, it will take us longer than normal to respond to your request. 

5. Can I speak to someone about my debt?

We will not be providing our face to face Credit Control service desk at the Infohub, however you can still contact us at creditctr@abdn.ac.uk

Further information on managing money can be found on our student support pages.

6. I'm a volunteer - will I still receive my payment?

We will continue to process requests for volunteer payments where payment is to be made by BACS, though payment will be slower than normal.  We cannot provide cash for research volunteer payments.

7. I am in financial hardship as a result of the current coronavirus outbreak. Am I eligible for financial assistance?

If you are having financial difficulties, please contact Student Support – student.support@abdn.ac.uk.  You will be given information about the support that is available and how to apply for it.  All students are eligible to apply for financial assistance if they are in hardship as a result of the coronavirus outbreak.  The amount of support available is dependant on your individual circumstances and the evidence you provide.  The funds are limited and will be prioritised on a case by case basis.

Will I need to provide evidence?

You will need to complete an application form and provide evidence of your full financial circumstances including monthly statements for all of your bank accounts and credit cards for 3 full months.

How long will it take for money to reach me, if I am successful?

It can take up to 3 weeks but wherever possible we try to complete payments sooner than this.  You can help to make things as quick and smooth as possible by providing all of the requested documentation with your application.

Student mobility

Last updated 30 June 2020

1. I am an incoming Exchange/Study Abroad/Erasmus student. What does the removal of Level 1 and 2 assessments mean for me?

We will be working with each and every one of our partners to ensure that no student is academically or materially disadvantaged by this decision. Any student who needs a result to enable credits / courses to transfer back, or who wishes to receive a graded assessment, will be provided with assessment to enable a grade to be awarded.

2. I am a Level 2 student on Erasmus/International Exchange – do I still need to complete my assessments for my host institution?

As you are enrolled for courses at your host institution this semester, we expect you to continue to fulfil their requirements in terms of engagement and assessment.

Students who have been enrolled for courses in Aberdeen this semester are deemed to have received sufficient teaching and completed sufficient assessment for credit to be awarded on a pass/fail basis.

The University of Aberdeen is not in a position to determine whether sufficient teaching and assessment have been completed at your host institution to award credit, and therefore you should continue to fulfil their course requirements.

Should students fail to achieve the required number of credits at their host institution, extenuating circumstances will be taken into account during the credit transfer process.

3. I am due to be going on exchange in August/September 2020 - will this still be going ahead?

In light of the ongoing uncertainty around the global Covid-19 pandemic, we have taken the difficult decision to cancel our outgoing full year and fall semester international exchange programmes outside of Europe (not the Erasmus or Swiss mobility programmes) for academic year 2020/21. This decision has been taken to ensure your safety and wellbeing which is of paramount importance to us, and also due to uncertainty around visa processing and insurance coverage, imminent financial outlay, partner university cancellations and early semester start dates.

For destinations within Europe (ie for students due to go on an Erasmus or Swiss exchange), these factors do not yet impact so heavily. Therefore, students should continue with their preparations to go abroad. All offers will be considered conditional until mid-July 2020, when final decisions will be made.

All students with planned international exchanges outside of Europe have been contacted to explain alternative options available to them.

4. I am currently a University of Aberdeen student on exchange - should I be returning home because of the impact of coronavirus Covid-19?

While we had been advising our students to strongly consider returning home, we recognise that travel restrictions are making this increasingly difficult. We therefore recommend that students stay where they are, unless they are very confident that they will be able to reach their end destination. We make this recommendation on the basis that the ability to travel is likely to be further restricted in the coming days and weeks, and we don’t want students to be stuck in a midway location without adequate support.

Please be aware that, depending on the area our students are travelling from, they may be quarantined or have to self-isolate if they return home – so this may inform your decision as to whether to travel.

Please check the latest FCO travel advice before making arrangements.

5. I am currently a University of Aberdeen student on exchange. My host university has suspended face-to-face teaching. What does this mean for my academic studies?

The University is in close contact with all our students currently studying on exchange in other countries. We are also working with our network of partner institutions to ensure you are receiving the support you need.

While face-to-face teaching has been suspended at many universities around the world, in most cases, courses have moved online and can be done at a distance. Thereby minimising any disruption to your studies.

If your host university is not offering online courses, please inform the Go Abroad Team so that we can look at alternative ways for you to achieve your required credits.

6. I am no longer able to go on exchange for first half session or the full 2020/2021 academic year- are there alternative options?

If your international exchange has been cancelled the study abroad team will have communicated any alternative options to you via your university email address, please contact them with any questions at studyabroad@abdn.ac.uk.

If you are concerned about, or are considering cancelling, an Erasmus or Swiss Mobility please contact erasmus@abdn.ac.uk.

7. I am an Exchange/Study Abroad student coming to Aberdeen in September 2020. What is blended learning and how will this affect me?
Information and guidance regarding blended learning (along with additional information for students about the upcoming semester) can be found on our dedicated Academic Session 2020-21 page
8. What are my options if I no longer want to/are no longer able to come to Aberdeen in September?

If your home institution has cancelled your study abroad/exchange programme, or you feel that this semester is not the right time to be abroad, please contact us on studyabroad@abdn.ac.uk to discuss your options. Where relevant, we will support any student wanting to defer their place until Spring 2021.

9. Will there be any financial penalty for deferring or withdrawing from the programme?

No. If you notify us of your decision to withdraw or defer before the beginning of the semester, you will not be charged tuition fees.

Immigration

Last updated 30 June 2020

1. I am an international student on a visa to study in the UK, what if I want to return to my home country or cannot return to my studies in the UK due to the coronavirus pandemic?

If you hold a Tier 4 visa and wish to return home during term-time due to Covid-19, please ensure you do the following:

  • Check it is safe to travel and you are aware of any travel restrictions issued by your home country and the UK. We recommend following the Foreign and Commonwealth Office for updates. 
     
  • Ensure you notify the University of your departure from the UK. If you have notified us of your return to your home country on the April 2020 online Tier 4 Visa Check form April 2020 online Tier 4 Visa Check form, you do not need to do anything further. If you have left the UK and not notified us through the April 2020 online Tier 4 Visa Check form, please contact the Tier 4 Compliance Team, stating the date you left the UK and your current address whilst outside of the UK.
     
  • Continue to engage fully with your learning through any online delivery and assessment arrangements your school have put into place. This is required for the University to evidence to the Home Office (UKVI) that you are actively studying from a distance.
     
  • Check your University email account regularly for any updates on the situation.
2. My UK visa is due to expire soon and I am unsure if I will be able to extend my visa or return to my home country. What should I do?

If you hold a visa to live, work or study in the UK and your visa is due to expire soon, we understand that you might be anxious and uncertain about the impact the Covid-19 pandemic may have on your ability to either return home before your visa expires, or apply for an extension to your visa.

If your visa expired or is due to expire between 24 January 2020 and 31 July 2020 and you were not intending to extend your leave but cannot leave the UK because of travel restrictions or self-isolation related to Covid-19, the Home Office UK Visas and Immigration (UKVI) will extend your visa expiry date to 31 July 2020. In order to request this extension, you must complete this form.

After you have submitted the form, the Home Office (UKVI) will email you to request that you confirm your email address, so remember to check your email inbox, including your junk folder. Once you have confirmed your email address, you should receive an email confirming the extension of your leave until 31 July 2020 within 5 working days. If you are a current and registered student, please forward this email to tier4@abdn.ac.uk so the University can update your record to reflect the extension of your leave.

If you have previously applied for the extension until 31 May 2020 and are still unable to return to your home country, your visa will be extended automatically to 31 July 2020. You do not need to resubmit the form.

If you have a valid Tier 4 visa and planned to extend your leave, for example because you are continuing your studies in the UK, you should look to apply under the normal provisions. If your visa is due to expire within the next 3 months and you are planning to extend your Tier 4 visa, please contact the International Student Advisers if you have not already done so.

For more information on this update, please visit The Home Office and UKCISA webpages, and if you have any questions, please contact our International Student Advisers.

3. Will my visa be affected if I return home?

Current guidance from UK Visas and Immigration (UKVI) states that distance learning is acceptable under Tier 4 for all students regardless of whether you have remained in the UK or returned overseas.

This arrangement is in place until 31 July 2020, by which time it will be reviewed by UKVI and subsequently extended or amended as required.

Please ensure that you continue to engage with all online teaching materials and adhere to any monitoring process that is set out to you by your school. This is a requirement of your Tier 4 visa.

You are encouraged to check The Home Office and UK Council for International Student Affairs (UKCISA) websites for any updates.

4. I am an international student on a visa to study in the UK, where can I find the latest visa information in relation to Covid-19?

We recommend that you regularly check The Home Office (UKVI) and the UK Council for International Student Affairs (UKCISA) Covid-19 webpages.

If you have any questions regarding Covid-19 and its impact on your immigration status please get in touch with the International Student Advisers by email: student.international@abdn.ac.uk

5. I am a Postgraduate Research student on a Tier 4 visa, what if I have concerns over my ability to progress with my research due to Covid-19?

If you have any concerns regarding the ability to make progress with your thesis during this time, please discuss with your supervisor whether any work at all can be done on the thesis (e.g. reading, writing, analysis, transcribing etc). The Postgraduate Research Student FAQs may give you some scenarios to help with this conversation.

If after discussing with your supervisor, you are still unable to progress with your thesis as a direct result of the Covid-19 situation, you should complete a postponement form. You can find details of this in the supervisor’s handbook. If you want to take a break from your studies for any reason other than being required to do so as a result of Covid-19, you should complete a suspension application as normal.

Current guidance from UK Visas and Immigration (UKVI) states that the University can continue to sponsor your Tier 4 visa should you postpone your studies due to Covid-19.

This arrangement is in place until 31 July 2020, by which time it will be reviewed by UKVI and subsequently extended or amended as required.

6. Can I work full time on my Tier 4 visa now that face-to-face teaching and attendance on campus have been suspended?

Although on-campus teaching has been suspended, you are still engaging in your studies and in order to keep your Tier 4 visa, you cannot work more than 20 hours per week during what would normally be term-time. Please note that a week is defined by UK Visas and Immigration (UKVI) as “a period of 7 days beginning with a Monday”.

Undergraduate students should refer to the academic calendar for information on when Spring term is scheduled to end for your programme of study.

Postgraduate students are not allowed to work full-time during the summer. You will still be working on a dissertation or project, so the summer months are not classed as a vacation period for postgraduates. This is because although you may not be attending classes, in theory you are still studying, and your course is of 12 months duration.

Postgraduate Research students cannot work more than 20 hours per week. The only exceptions to this are during the scheduled University closure in Winter and during any period that you have requested authorised leave. Please ensure that your leave request has been authorised by your School before undertaking any additional working hours.

If you have deferred/suspended your studies due to the Coronavirus, please seek advice from the International Student Advisers regarding your working conditions during this period.

You can do most kinds of work, but you must not:

  • be self-employed
  • engage in business activity
  • be employed as a professional sportsperson including as a sports coach
  • be employed as an entertainer which includes actors, musicians, dancers and other performers
  • take a permanent full-time job
  • work as a doctor or dentist in training, unless you are on the foundation programme.

Tier 4 students employed by an NHS trust within any of the following professional roles are permitted to work without limit and can therefore work over 20 hours per week during term-time.

  • biochemist
  • biological scientist
  • dental practitioner
  • health professional
  • medical practitioner
  • medical radiographer
  • midwife
  • nurse
  • occupational therapist
  • ophthalmologist
  • paramedic
  • pharmacist
  • physiotherapist
  • podiatrist
  • psychologist
  • social worker
  • speech and language therapist
  • therapy professional

If you are employed as a key-worker in another role (e.g. supermarket worker), please note that you are not permitted to undertake over 20 hours of work per week unless you are in a scheduled vacation period (as set out above).

If you have any further queries regarding your working conditions, please email the International Student Advisers.

7. Will I still be able to stay in campus accommodation?

Yes! Please apply for accommodation as normal. We will be updating you with information on the additional safety and hygiene measures being brought in to ensure your health and wellbeing in campus accommodation as these measures are confirmed.

8. Will there be Orientation activities?

Yes, however due to ongoing social distancing measures these will be slightly different to normal. Specific details on formal Orientation activities will be released closer to your arrival in Aberdeen. The Aberdeen University Students’ Association is also working hard to ensure there will be plenty of exciting opportunities for you to engage with other students during Welcome Week and throughout the semester

Qatar

Last updated 17th July 2020

Teaching

1. Not all the teaching for my course has been delivered. What will happen?

Face-to-face teaching will not take place over the next 2 weeks of the term. Staff will continue to prepare teaching and learning materials for alternative online delivery. Please check your course pages on MyAberdeen.

2. I am a Postgraduate Taught student and I have a block teaching course that is due to be delivered. What will happen?

AFG will provide specific guidance about the alternative methods of teaching that will be used (e.g. recorded lectures, online tutorials). There is no planned pause in delivery this week.

3. Not all teaching for my course has been delivered yet. What happens about my assessment?

You will be assessed on the content that has been delivered by any means (face to face or by alternative means). Further details will follow on this shortly.

4. What form will alternative teaching take?

Alternative teaching may take a variety of forms. This may include a range of content in MyAberdeen including recorded lectures and other teaching resources such as texts. Tutorial sessions may be delivered using Collaborate, a tool which allows you to engage virtually in a class setting. Courses may also make use of Discussion Boards. AFG Course Coordinators will guide you as to how teaching will be delivered for your particular course.

5. What support is available to me to help me study remotely?

Guidance on studying online is available here.

6. Will I be able to access the library?

You will be able to access online resources within the Library. Guidance is available here.

7. Can I still approach academic staff for help whilst undertaking alternative methods of teaching?

You should continue to seek advice from academic staff. As teaching is no longer taking place on campus, email may be the best way to make contact. Please be aware that it may take slightly longer than usual for staff to respond to you but they will respond as soon as possible.

Assessment

1. The University has decided that most Level 1 and Level 2 students will not be required to sit any further assessment (examination or any other outstanding assessment).  Which exams and assessments ARE going ahead? Am I affected?

Some courses for programmes that are accredited by Professional and Statutory Bodies (e.g. Accountancy) will be affected. AFG College will contact you directly via email by 12 noon on Friday 27 March about your situation.

2. My course is one where there will be no further assessment or examination.  What do I need to do to get credit for my course?

Nothing. You will be awarded credit without the need to take any further assessment or examination unless you received a C7 email from Registry before 28 February 2020.   

3. I received a C7 email from Registry before 28 February 2020, what happens to me?

If you received a C7 email from Registry before 28 February 2020, you will not be awarded credit.  Unless you successfully appeal the C7, you will need to achieve these credits by retaking this course or another course next year.

4. If I successfully appeal the C7 and my course is one where exams are not going ahead, what will happen?

If you successfully appeal the C7, you will be awarded credit for the course without the need to take any further assessment or examination.

5. I am enrolled as a resitting student.  How will I be treated?

AFG College will be in touch by 5pm on 31 March 2020 to advise on what assessment you will need to complete and the timeline for its completion.

6. When it comes to applying for work placements or higher degrees or employment, will I be disadvantaged when my transcript shows ‘achieved’ rather than a grade for some of my level 1 or 2 courses?

No. There will be an explanation of the situation on your transcript.  Lots of students will be impacted in this way at other universities too.

7. Why is this decision only applying to level 1 and 2 courses?

Assessments at level 3 directly inform your degree outcome and therefore it is important assessments are in place to ensure appropriate degree outcomes can be awarded.

8. Are assessments going ahead?

On campus exams will not take place.  Assessment will however take place through alternative means.

9. On campus exams have been cancelled. How will I be assessed?

Due to coronavirus restrictions, it is not possible to bring students on to campus to undertake examinations and other face to face assessments.  As a consequence, where these  kinds of assessments were in place, alternatives will be developed. AFG College, and in particular, the Provost (Russell Williams) will provide detailed information and guidance on the assessment that will be used for your course. Please wait for this information and guidance to come out.

10. What is an alternative assessment?

Alternative assessment is assessment which is used in place of in-person exams or assessments.  This may take the form of open book examinations, online assessments or forms of continuous assessment such as essays. 

11. I need to take a resit in the summer resit diet. What should I do?

At present, the resit diet is going ahead as planned. We will inform you if we need to make alternative arrangements.

12. I am a final year student and I am concerned about the impact of alternative assessment on my degree classification. Will this be taken into account?

The Examiners’ will be made fully aware of the change of assessment and will be asked to take account of this when determining your overall course marks and degree classification.

13. I am unwell and not able to take my assessments, what should I do?

Where you are unwell and unable to take your assessments, you should notify AFG through the normal absence reporting in the Student Hub. No medical evidence is required. Where this happens, you will be recorded as MC (medical Certificate) and will be able to undertake the next opportunity of assessment. Where the missed assessment is your first attempt, the next assessment will count as your first attempt.

14. Will I receive my results on time?

At present it is intended that results will be returned by the normal deadline. Should delays occur (e.g. due to staff illness), you will be advised. Where necessary, priority will be given to results for final year students.

15. Can I choose not to take the alternative assessments and instead sit my exam during the summer resit diet of exams as a first attempt?

No. Unless you are unwell or have other good cause, it will be expected that you will undertake the alternative method of assessments.

16. Will I be able to appeal my result if I am not happy with it due to the changes to teaching and alternative methods of assessment?

No. The Examiners will be informed about the change to alternative assessment and will be asked to take account of this in determining overall CGS marks for your course. Provided this is done, there would be no grounds of appeal.

17. I received an email from the University about assessment. What does this mean?

This email advised that Level 1 and Level 2 students will not be required to complete any further assessment (examination or any other outstanding assessment) for this semester. Included in the Level 1 and 2 communication was additional information was a note about Professional, Statutory and Regulatory Body requirements: There are a small number of exceptions for Professional, Statutory and Regulatory Body requirements (eg Law, Accountancy, Medicine and Dentistry).  Schools will be in touch with those students concerned directly to confirm the alternative assessment plans by midday on Friday 27 MarchPlease wait to hear from your School.

18. Does this apply to me as an Accounting and Finance Level 1 or 2 student?

For L1 and L2 students studying in Qatar this does not apply to you. As a Level 1 or Level 2 student in Qatar, you will not be required to complete any further semester 2 assessment (examination or any other outstanding assessment). 

 

Progression

1. I am an Undergraduate student, will I be able to progress to my next year if it is not possible for me to undertake my assessment, or if I fail an alternative form of assessment?

Where necessary, the credit requirements for progression to the next year of study may be revised to recognise the impact of the situation (e.g. where exceptionally it has not been possible to provide an alternative assessment for a course). Where you are unwell and unable to take an assessment, this will be taken into account as usual.

Technical Issues

1. I am unable to access MyAberdeen from home due to no internet access or no access to a suitable device or computer. What should I do?

If you are in this situation, you should contact AFG to discuss whether alternatives can be offered.

Academic Session 2020-2021

1: What social distancing plans are being made for the campus in Qatar?

The Qatar Campus is following the  University’s Principles and Priorities for Return to Campus Working. This places the health, safety and well-being of students, staff and visitors to the campus at the centre of the decisions that are being made about return. We are committed to providing a safe campus, a caring community, a nurturing environment, blended learning and a student experience.

Physical distancing measures and enhanced hygiene procedures will be in place to help protect our Qatar community. Sanitiser will be provided at entrances to buildings and key locations. There will also be additional cleaning schedules particularly of communal areas and touch points.

Our students, staff and community are our main priority. We’re adapting our teaching spaces, libraries, student spaces and cafes in line with physical distancing guidelines, so you can still enjoy campus life and the sense of community that is part of being a member of the Aberdeen Family. Importantly, we are adopting a blended learning approach . What this means is that your lectures will be online with your tutorial and seminars being reduced in size to allow for physical distancing requirements.   See the Academic Session 2020-21 page.

2: I'm at the Qatar campus and  If I need to stay at home next semester for health, travel or other reasons, do I have to contact someone specifically?

An update on what study and campus life will look like next academic year on the Qatar campus will be sent out shortly. If you need further information, or want to talk to someone about your study please contact the Student Hub:   studenthub@afg-aberdeen.edu.qa

Postgraduate Research Students

Postgraduate Research Students

Last updated 17 July 2020

Return to Campus guidance


1. I'm self-isolating, do I need to provide proof?

There will be no requirement for you to provide supporting medical evidence but you should state your reason for absence (e.g. self-isolation).

ou must report your absence to your supervisor and PGR School Administrator. If you are on a Tier 4 visa, please contact tier4@abdn.ac.uk for guidance. If you are UKRI funded, please also contact pgrs-studentships@abdn.ac.uk

2. I am a PGR student; can I still meet my supervisor?
You should continue to follow current Government advice for social distancing and so you should arrange to meet virtually with your supervisor using whichever means best suit you eg Microsoft Teams, Skype, Zoom or by phone.
3. What if my PhD supervisor is unwell or unable to support me in the longer term?
All PGR students have at least two supervisors and you should contact your second supervisor as your main point of contact. If you cannot contact them or are unaware who they are, please contact the PGR Coordinator/Director in your school or discipline for guidance.
4. I’m an on-campus Tier 4 student unable to sign in; what should I do?
You should contact your School PGR Administrator in the first instance. They will be able to give you instructions for sign-in during this time.
5. I’m worried that I have not been able to make much or any progress on my research topic at this time. What should I do.

The University recently launched the Policy to Minimise the impact of covid-19 on Research Degrees  which outlines measures we have put in place to support your research degrees and is supported by a set of Frequently Asked Questions.

Please discuss with your supervisors how you can continue to work on your research topic/thesis at this time and any impact on your PhD will be assessed once normal working practices are resumed.

6. Should I suspend my studies?

As above, there are likely to me many tasks which you can conduct off campus and, unless you are affected by caring responsibilities, physical or mental health issues or you do not have access to resources or suitable working environment.

Wherever possible, please do continue to work on your research, now is a good time to have those conversations with your supervisor(s) about how you can creatively think about your project. Will you need to shift the focus slightly? Will you need to rearrange your plan of work? If this is not possible, then I hope you will be reassured that there are measures in place to mitigate, as much as possible, any impact.

7. How do any delays to my PhD research affect my funding?
This will vary by funder and their particular terms and conditions, for UKRI funded students please refer to our guidance. Other funders are continuing to develop their guidance and we will update these pages accordingly.Please also refer to our Policy to Minimise the impact of covid-19 on Research Degrees for further guidance.
8. I am a PGR student undertaking lab work, what should I do?

Please refer to the return to campus pages for further information

9. I am a PGR student undertaking quantitative or qualitative fieldwork, what should I do?

Please refer to our research pages for specific information related to work involving the NHS and/or Human Participants and Digital Research

10. I’m a PGR students undertaking archival research, what should I do?

If you are overseas undertaking archival research and wish to (and are able to) return to your place of usual residence, please contact your supervisor to discuss this.

If you are in the UK undertaking (or due to undertake) archival research you must complete a coronavirus (Covid-19) risk assessment form for approval by your Head of School.

11. I’m a PGR student whose research involves recruitment of new participants to a clinical research study for face-to-face contact, what do I do?
Please refer to our research pages for specific information related to work involving the NHS and/or Human Participants
12. I’m a PGR student who has already recruited human participants to a study, what do I do?
Please refer to our research pages for specific information related to work involving the NHS and/or Human Participants
13. Can I submit my thesis electronically?

If you are submitting your thesis for examination (pre viva voce), you should submit to postgraduate@abdn.ac.uk. If you have had your viva voce  and are submitting the final version of your thesis, you should submit to cataloguing@abdn.ac.uk

In each case, your thesis must be in PDF format. If files are larger than 20MB (Outlook attachment’s size limit) then you can send them via: https://zendto.abdn.ac.uk. At this time it is not necessary to submit a soft or hard bound copy of your thesis. You may be asked to submit a hardbound copy at a later date but the PhD award will no longer be contingent on submission of a physical copy.

14. My Viva Voce is scheduled to take place soon. What should I do?

PhD viva examinations will continue as scheduled (where all parties are in agreement to do so). With immediate effect, these will be conducted by videoconference (using suitable technology eg Microsoft Teams, Skype). Your School has guidance for the conducting of viva examinations by video conference, please contact your PGR Coordinator/Director for more details and review this guidance document.

If you do not have access to IT equipment to attend your viva digitally, please discuss this with your internal examiner to agree a suitable plan.

15. I am due to complete my annual progression exercise to proceed into my next year of study, but I am unable to do so whilst I am unable to return to Aberdeen/access resources. How will my progression be affected?
You will not be disadvantaged due to your circumstances. If you are unable to undertake your progression assessment, you will be permitted to continue with your programme whilst you await completion of the assessment. You should contact your supervisor or your School Postgraduate Research Administrator to discuss the timing of the assessment.
16. How will review processes continue at this time?

Six monthly review forms will continue to be issued as normal, you should use these forms to raise and any concerns you have that are arising due to the coronavirus situation.

The Initial Skills audit will not be issued at this time. You may request an ISA if you would find this helpful in your planning.

17. Do I still need to complete the mandatory training?
You will not be required to undertake mandatory training at this time. Please be reassured that there will be no detriment to your studies.
18. I am due to commence my research degree soon but, I would like to request a delayed start date (or will I be asked to start at a later date)?
You can make a request to defer your start date, please discuss this with your School PGR Administrator.
19. I am a UKRI funded student, will I still receive my stipend?
Please see the UKRI student section.
20. What impact will there be upon my studentship in the event that I need to return home or am unable to work on my research project?
Please refer to the Policy to Minimise the impact of covid-19 on Research Degrees for further guidance.
21. I am considering applying to the University of Aberdeen to undertake a PhD. What should I do?

We would be very happy to hear from you. You can send a general enquiry to pgrs-admission@abdn.ac.uk

You will also find a number of PhD opportunities are being advertised which can be viewed here.

UKRI Funded Students

Last updated 10 April 2020
1. Will I still receive my stipend payments if I am required to self-isolate or work from home?

Yes, stipend payments will continue as normal. We would expect that where possible you will continue with your PhD research to the best of your ability from home (or where you are self-isolating from).

To maintain your supervision, we would expect communication with your supervisor via means other than face-to-face meetings, e.g. email/phone/video call. This time period will not count towards your 13 weeks of sick pay as we would expect you to continue with your research.

If your personal circumstances mean you are unable to continue with your research during home working/self-isolation, please contact pgrs-studentships@abdn.ac.uk.

2. I am funded by one of the Research Councils and I am off sick, will I continue to receive my stipend?

As per the standard sickness policy, you will continue to receive your stipend for up to 13 weeks of illness within a 12-month period.

Normally, a period of sickness should be medically certified, however, we are aware that the government advice is not to attend your doctor surgery if you have, or suspect you have Covid-19. Studentships will be extended to cover the period of absence, up to 13 weeks.

3. Do I need to inform the University that I am ill with Covid-19?
You must inform us via pgrs-studentships@abdn.ac.uk when you are off with any sickness so that it can be recorded and your stipend payments and required submission date can be extended to cover the time lost.
4. What should I do when my supervisor is self-isolating or working from home?

If your supervisor is working from home you should continue working with your supervisor via email/phone or video call.

If your supervisor is off sick, please seek supervision from your second supervisor. If this is not possible, please contact your School PGR Director.

5. What should I do if self-isolating or working from home and will prevent me from submitting within the funded period?

Extensions will be considered on a case by case basis, please contact pgrs-studentships@abdn.ac.uk. Examples (not exhaustive) of when an extension may need to be applied include:

  • A significant period of self-isolation (we do not define significant as this is likely to be proportional to the time left in the funded period)
     
  • Postponement of critical activities where alternatives aren’t available. Examples could include: experiments due to take place at a national/international facility which will delay the research for a significant amount of time; access to critical archives being unavailable for a significant period
6. What should I do if I am currently aboard and undertaking Overseas Fieldwork (OFW), Overseas Institutional Visit (OIV), Difficult Language Training, or attending an international conference/training ever (or similar)?
Ensure that you follow the official travel advice provided by the Foreign & Commonwealth Office (FCO), the country you are visiting and the University.
7. I am in my final year and my studies have been disrupted by the Covid-19 pandemic, will I receive a funded extension?

UKRI-funded doctoral students in their final year of study whose funded period ends between 1 March 2020 and 31 March 2021 are eligible for an additional six months funded extension. For the avoidance of doubt, this does not include students who were writing up on 1 March 2020 after their studentship stipend has ended.

For funded students whose end date is after 31st March 2021, UKRI has committed to reviewing the situation later this year. Further details are available in the UKRI FAQ document for PhD Students.