Aberdeen University Users of Aberdeen Proteome Facility - Processing of Internal Orders

[Revised March 2005]

Summary

When a sample is ready for processing please contact the Proteome Facility (PF) and you will be given an estimate for the work to be done along with a reference code. Using the QSP finance system you should then raise an internal requisition (see example below) with the supplier code ZU0067, describing the type of service required, the reference code and the estimated price you were given for the work, using a separate line to describe the labour/DCR element. At this point you should ask your DFP (Departmental Finance Person) NOT to consolidate this to an order yet as it may have to be revised at a later date (see below). This requisition number should be communicated to the PF where it will be recorded along with the PF sample reference code. Please note that work on your sample will not commence until the PF has received the requisition number.

Example

• 2D-Gel treatment of sample reference XYZ £100
• Labour/DCR cost for sample reference XYZ £ 30.

When the PF has processed the sample you will be sent a payment request informing you of the final cost of the analysis/service. If this differs from the estimate (it probably will) you should revise the internal requisition to reflect the changes. The requisition should now be consolidated to an Internal Order by your DFP and a copy will automatically be sent by email to Mr David McKenzie, Technical Resources Manager (TRM), Room 2:62:2, IMS Building, who will then raise the corresponding invoice.

Use of Aberdeen University Core Facilities

In line with the other core facilities located at the Insitute of Medical Sciences the Proteome Facility will adopt the following guidelines for samples processing for Aberdeen University based researchers:

1. At the time of requesting a service, the customer will be given an estimate of the service cost and in some cases a sample ID number which should then be used to create an internal order.
2. When the service provider has received the internal order the sample will be processed.
3. On completion of the service, the host department will process the internal order through QSP to charge the full cost of the service. It is essential that the internal order be goods receipted and any price mismatches accepted to allow the payment process to be completed.

Contact Details

2D-Gel Work

Phil Cash, tel: 55809 (p.cash@abdn.ac.uk)
Evelyn Argo, tel: 52505 (e.argo@abdn.ac.uk)

Peptide Mass Mapping and Mass Spectrometry

Ian Davidson, tel: 55804 (ian.davidson@abdn.ac.uk)
Liz Stewart, tel: 55804 (e.c.stewart@abdn.ac.uk)

Automated Edman Sequencing

Ian Davidson, tel: 55804 (ian.davidson@abdn.ac.uk)