Tendering over £100,000

If you have a requirement for goods and/or services with a total value of £100k or over (excluding VAT) for the period of the contract, then Procurement must be involved.  If the total value (including whole-life costings, such as post warranty maintenance etc., but excluding VAT) exceeds £156,442, then the Public Contracts Regulations require a contract notice to be advertised in the Official Journal of the European Union.

This process is likely to take around 100/120 days, so please allow sufficient time.

In existing legislation the University of Aberdeen is considered a public contracting authority and this brings with it a number of duties and responsibilities; we strongly recommend early Procurement involvement.  We have to comply with international/European legislation and University Regulations and be able to demonstrate that we are obtaining best value for public money.  This is a guide through the normal stages for a high value procurement of goods or services.  It is recommended that tender exercises over £100k in value involve a Project Team which might include: a representative of the Client, School or Section and their Line Manager; the Accountant for their College or Section; someone from Procurement and possibly a Technical Adviser (such as a representative from DIT for a software purchase).

To view the full document, click here, or for items of special interest please use the buttons below.