Room Booking

Week Numbers

The University year runs from July to July. Weeks are numbered 1-52 (or 53) appropriately.

The University has a large number of bookable rooms including

  • lecture theatres,
  • teaching classrooms and
  • meeting rooms for staff.
Events and Speaker Guidance

If you are arranging an event which is not part of our routine academic or administrative business, or doesn’t fall under one of the exemptions listed in the guidance, please fill out the form with information about your event.

The full Events and Speaker Policy is available in the Policy Zone.

Central Teaching Pool

The Central Teaching Pool is the main suite of rooms available for teaching activities at the University. The Pool is managed by the Central Timetabling Team.

Rooms available include:

  • Lecture theatres
  • Tutorial and seminar rooms
  • Computer rooms
  • Flexible teaching spaces
  • Laboratories

For a list of rooms with their capacities please see the Room List. You can request a room via the online form. Queries should be sent to roombookings@abdn.ac.uk.

Additional Notes

Please try to give at least 3 working days notice for any room requests. During busy periods last minute requests may not be seen in time.

All evening and weekend bookings are restricted to the MacRobert building, Taylor and New King's wherever possible and must end by 10.00pm.

Catering is not permitted in teaching rooms. If catering is required please let us know so we can look for suitable accommodation for you.

Security are advised of all room bookings to ensure rooms are unlocked as required. If a room you have booked is locked on arrival, please contact Security on +44 (0) 1224 27 3327.

External Hire

Lecture Theatres and Classrooms

The Central Timetabling Team manage a variety of lecture theatres and classrooms available for external hire.

 Please send enquiries to roombookings@abdn.ac.uk and include:

  • Date of booking
  • Start and finish times
  • Capacity required
  • Purpose of booking
  • Type of room required

Evening and weekend bookings are restricted to the MacRobert Building.

All bookings are made in line with the standard conditions of booking.

Conference and Events Venues

Campus Services manage external bookings for the following venues:

To book, please contact the Conference and Events team:

Tel: +44 (0) 1224 272660
Email: conf.events@abdn.ac.uk  
Web: www.abdn.ac.uk/confevents

Students Societies

Aberdeen University Student Association (AUSA) is based in the Butchart building. Enquiries should be made to Laura Chalmers (l.chalmers@abdn.ac.uk).

If there are no rooms available in Butchart, societies can use rooms from the Central Teaching Pool, subject to availability. AUSA provides the Central Timetabling Team with a list of approved contacts for each society - usually the President, Secretary and Treasurer.

Room bookings requests are accepted only from the approved named contacts. You can request a room via the online form. For multiple requests please email roombookings@abdn.ac.uk with the full details.


The Central Timetabling Team are responsible for booking rooms from the Central Teaching Pool above.

You can request a room via the online form. Queries should be sent to roombookings@abdn.ac.uk.

Students wishing to book space for dissertation/project work should approach a supervising member of academic or administrative staff to approve and submit the request on their behalf.

 


Staff Meeting Rooms

Members of staff can schedule (book) meetings rooms for University business using Outlook or Outlook Web App (OWA).

We've produced fact sheets for meeting organisers, outlining the simple steps:

Please Note: It is important that you check a meeting room's availability (using Outlook Scheduling Assistant) before submitting your meeting request. Availability is indicated by coloured blocks on the calendar; if the room is free, there will be no colour block. Some room requests can only be actioned during working hours.

NEW! 

Now also available... 

  • University Office: Court Room, Committee Room 2 and the Video Conference Suite
  • MacRobert meeting rooms: Rooms 509, 609, 721

If you wish to book a meeting room in the Sir Duncan Rice Library, all the details can be found under the Library tab.

Search for bookable rooms by Building in the table below.

Cruickshank Building

 Meeting Room

 Campus

Room Capacity 

OA-Cruickshank-G27

Old Aberdeen

20

Edward Wright Building

 Meeting Room

 Campus

Room Capacity 

OA-Edward Wright Annex-G04

Old Aberdeen

16

OA-Edward Wright-F61

Old Aberdeen

25

OA-Edward Wright-G34

Old Aberdeen

8

OA-Edward Wright-G73

Old Aberdeen

10

OA-Edward Wright-S95

Old Aberdeen

15 Meeting Style

Fraser Noble Building

 Meeting Room

 Campus

Room Capacity 

OA-Fraser Noble-156

Old Aberdeen

36

OA-Fraser Noble-185

Old Aberdeen

40 classroom style

MacRobert Building

 Meeting Room

 Campus

 Note

Room Capacity 

OA-CASS-Music Room 055

Old Aberdeen

 MacRobert Music Room

25

OA-MacRobert-027 (James Scotland Suite)

Old Aberdeen

 

22

OA-MacRobert-028 (James Scotland Suite)

Old Aberdeen

 No Catering

50 seated but can hold more

OA-MacRobert-029 (James Scotland Suite)

Old Aberdeen

 

25

OA-MacRobert-47

Old Aberdeen

 

16

OA-MacRobert-509

Old Aberdeen

 

10

OA-MacRobert-609

Old Aberdeen

 

7-8

OA-MacRobert-721

Old Aberdeen

 

10

OA-MacRobert-Conf Rm 1 RDEH

Old Aberdeen

Rural Digital Economy Research Hub

8-12

OA-MacRobert-Conf Rm 2 RDEH

Old Aberdeen

Rural Digital Economy Research Hub

 12-15

Meston Building

OA-Meston-G05

Old Aberdeen

24

Regent Building

OA-Regent-G17 (VC)

Old Aberdeen

VC Facilities

10-12

Sir Duncan Rice Library

 Meeting Room

 Campus

 Note

Room Capacity 

OA-Library-Break Out Room (707)

Old Aberdeen

 

Break Out Space 

OA-Library-Meeting Rm 1 (706)

Old Aberdeen

 

     25-30 Boardroom; 50 Theatre

OA-Library-Meeting Rm 2 (711)

Old Aberdeen

Can be combined with Meeting Rm 3

6-8 Boardroom

OA-Library-Meeting Rm 3 (712)

Old Aberdeen

Can be combined with Meeting Rm 2

12-15 Boardroom; 20 Theatre

St Marys Building

 Meeting Room

 Campus

 Room Capacity

OA-St Marys-102

Old Aberdeen

tbc 

OA-St Marys-117a

Old Aberdeen

40

OA-St Marys-B31

Old Aberdeen

tbc

OA-St Marys-G09

Old Aberdeen

tbc

University Office Building

 Meeting Room

 Campus

 Notes

Room Capacity 

OA-Univ Office-100 (HR Training Rm)

Old Aberdeen

HR Training Room

20

OA-Univ Office-Committee Rm 2

Old Aberdeen

 

35

OA-Univ Office-Court Rm

Old Aberdeen

 

35

OA-Univ Office-VC Suite

Old Aberdeen

VC Facilities

25

William Guild Building

 Meeting Room

 Campus

Room Capacity 

OA-William Guild-F31

Old Aberdeen

22

OA-William Guild-F33

Old Aberdeen

8

OA-William Guild-G38

Old Aberdeen

24

OA-William Guild-S27

Old Aberdeen

21

OA-William Guild-T1

Old Aberdeen

30

OA-William Guild-T33

Old Aberdeen

21

Zoology Building

 Meeting Room

 Campus

Room Capacity 

OA-Zoology-316

Old Aberdeen

 15

Others

 Meeting Room

 Campus

 Notes

Room Capacity 

 OA-24 High St-North Seminar Rm

Old Aberdeen

 

 tbc

 OA-Butchart-Meeting Rm 1

Old Aberdeen

 AUSA Meeting Room

tbc 

 OA-Butchart-Meeting Rm 2

Old Aberdeen

AUSA Meeting Room 

tbc

 OA-Butchart-Small Hall

Old Aberdeen

AUSA Meeting Room 

tbc

 OA-Butchart-Squash Court Space

Old Aberdeen

AUSA Meeting Room 

tbc


Staff Meeting Rooms

Members of staff can schedule (book) meetings rooms for University business using Outlook or Outlook Web App (OWA).

We've produced fact sheets for meeting organisers, outlining the simple steps:

Please Note: It is important that you check a meeting room's availability (using Outlook Scheduling Assistant) before submitting your meeting request. Availability is indicated by coloured blocks on the calendar; if the room is free, there will be no colour block. Some room requests can only be actioned during working hours.

Search for bookable rooms by Building in the table below.

Suttie Centre

The Suttie Centre and MacGillivray rooms are bookable online and are managed by Arlene Ray.

Health Sciences Building

 Meeting Room

 Campus

 Note

Room Capacity 

FH-Health Sciences-115 (VC)

Foresterhill

VC Facilities

30 Boardroom; 50 Seminar

FH-Health Sciences-213

Foresterhill

No AV facilities

20

FH-Health Sciences-315

Foresterhill

No AV facilities

20

IMS Building

Meeting Room

 Campus

 Note

 Room Capacity

FH-IMS-05.15.06 Viva Room

Foresterhill

 

8

FH-IMS-Atrium

Foresterhill

 

Varies, ask for details

FH-IMS-Level 2 Meeting Rm

Foresterhill

Projector

16-18

FH-IMS-Level 5 Conf Rm

Foresterhill

Projector

16 Boardroom; 30-35 Seminar

FH-IMS-Level 7 Conf Rm

Foresterhill

Projector

100 Seminar

Polwarth Building

 Meeting Room

 Campus

 Note

Room Capacity 

FH-Polwarth-0:054

Foresterhill

 

12

FH-Polwarth-1:026

Foresterhill

 

tbc

FH-Polwarth-1:029

Foresterhill

 

18

FH-Polwarth-1:044

Foresterhill

No windows

10

FH-Polwarth-2:035

Foresterhill

No windows

10

FH-Polwarth-3:052

Foresterhill

 

30

FH-CAPC-Seminar Room

Foresterhill

Centre for Academic Primary Care - Ad Hoc Meeting Room

6 chairs only, no table 


Library Meeting Rooms

Members of staff can schedule (book) meetings rooms for University business using Outlook or Outlook Web App (OWA).

We've produced fact sheets for meeting organisers, outlining the simple steps:

Note: It is important that you check a meeting room's availability (using Outlook Scheduling Assistant) before submitting your meeting request. Availability is indicated by coloured blocks on the calendar; if the room is free, there will be no colour block. All Library room requests can only be actioned during working hours.

Ensure you consult the Library Room Booking Guidelines prior to submitting an Outlook booking, and please attach a completed Library Room Booking Form to your Outlook meeting invite.

Meeting Room

Campus

Note

Room Capacity

OA-Library-Break Out Room
(707)

Old Aberdeen

 

Break Out Space

OA-Library-Meeting Rm 1
(706)

Old Aberdeen

Can be combined with Meeting Rm 1

25-30 Boardroom;
50 Theatre

OA-Library-Meeting Rm 2
(711)

Old Aberdeen

Can be combined with Meeting Rm 2

6-8 Boardroom

OA-Library-Meeting Rm 3
(712)

Old Aberdeen

 

12-15 Boardroom;

If you have any further queries, please contact the Library Room Bookings team at adminroombookings@abdn.ac.uk.