Issue of Award Letter and Agreement to Purchase and Supply

When the agreement is in draft, Procurement will send a copy to the client department for comment.  When the terms are finally agreed with the supplier, Procurement will confirm that funding is in place before sending the contract documentation out.  The Client, School or Section will normally raise a purchase order using the nominated budget code (note that they may have to be set up as a new supplier, if so a Supplier Set-up Form must be sent to them for completion and return) just to get the financial commitment into the system, but the order copy will not be sent to the supplier chosen, as the contract will effectively replace the purchase order. 

The contract will be printed as two originals and they must both be authorised at an appropriate level within the University before being sent to the winning firm.