How to Buy

The contracted Supplier for stationery, computer consumable items and paper orders is Office Depot.

All orders should be placed directly through the Office Depot marketplace (a punchout site) via PECOS, except for paper, please see bulk paper detailed below. It is essential that all ordering is done in this manner.

If you are unable to find an item that you require, please contact CUSTOMER SERVICES at Office Depot on 0844 8730455 and they should be able to source the item for you.

Office Depot provide next day desktop delivery for all stocked items. If you have any problems with the service provided by this Supplier, please email Linda Leslie or Demie Hall at procurement@abdn.ac.uk.

It is very easy to launch into the Office Depot market place through PECOS without the need for user names and passwords. However, a box may occasionally pop up asking for these details. When you come across such a request you should ignore it and either login to Pecos and go to Requisition or configure your internet explorer to accept cookies, as detailed below:

1. In the Menu bar, select:
2. Tools > Internet Options > Privacy tab > Advanced
3. The Advanced Privacy Settings box appears
4. In the Cookies section, choose Override automatic cookie handling
5. Under First Party Cookies, select Accept
6. Under Third Party Cookies, select Accept
7. Select Always allow session cookies
8. Click OK to close the Advanced Privacy Settings box
9. Click OK to close Internet Options
10. Close all web browsers
11. Open a new browser.

Following organisational changes to the management of MFDs, and other successful initiatives that aim at reducing the impact the University has on the environment, it has been recently decided to make a switch to fully recycled and FSC-certified copying and printing paper.

The sustainable paper will be supplied by our current stationery provider – Office Depot. While some special types of paper will remain available, the new A3 and A4  products will replace all other standard paper types and alternative white copy and print paper options will be removed from the Office Depot portal. The new procedure will effectively remove the need to distinguish between bulk and desktop-delivery orders as the ordering routine will be the same regardless of an order size. 

Ordering procedure: 

As of now, paper shall only be ordered using the online form available at IT Services website: 

http://www.abdn.ac.uk/dit/staff/print/index.php

After filling out the form, an order will be emailed directly to Office Depot bypassing the internal finance system. Goods receipting is therefore not required and despatch notes shall be posted via internal mail to:

IT Services

Room G40
Edward Wright Building

Please note that all other stationery orders (excluding paper) should be made via the Office Depot punch-out site as normal.

Contact:

If you have any queries, please contact:

-Lynne Kirton - l.kirton@abdn.ac.uk – x3368

-Nicola Gray - nicolagray@abdn.ac.uk – x3344

Equipment order and supply

• IT Services can provide advice on choosing and buying an approved UoA desktop, laptop or item of peripheral IT equipment, for example a printer. Further details on the standard desktop, laptop or peripheral IT equipment. Orders should be placed through IT Services or ePS. However, individuals using this service should ensure that they have the necessary authorisation at departmental/school level prior to beginning.
  
  IT Services will setup your UoA PC with the standard software library which includes email, calendaring and printing to relevant printers including Multi Functional Devices. The software provided will depend upon your College or Admin Unit, please contact IT Services for further Information.
  
  Antivirus software is included as part of the standard software and regular updates are provided automatically. Critical operating system and Microsoft Windows updates are also made available automatically.

• IT Services will come to your UoA office and unpack, connect and test your new computer for you. IT Services can also install items of approved UoA peripheral IT equipment and licensed software not on the standard list
  
  Where a new UoA PC is being supplied, IT Services will remove your old UoA PC, remove files and arrange disposal. Further information on disposal.

All furniture purchases should be co-ordinated with the University Furnishings Officer, Mrs Marilyn McIntosh in Estates. Mrs McIntosh can advise on your requirements, keeps up-to-date with current HE contract deals for furniture and can access other major public sector agreements.

She can be contacted on: m.mcintosh@abdn.ac.uk