Holidays

The University’s leave runs from 1 October to the following 30 September. Any holidays which have not been taken by 31 March in the calendar year following the leave year shall lapse. Holidays are arranged in agreement with the Line Manager, taking into account School/Administrative Sectional requirements, in accordance with School/Administrative Sectional procedures.

Academic and Academic Related

• View the complete Annual Leave Regulations document

Members of the Academic and Academic Related Staff are, in any one leave year, entitled to 41 days (Monday – Friday) as holidays with pay. The 41 days entitlement shall normally include

• 30 days for annual leave
• 8 days when the University is closed for public/statutory/local holidays as follows
  • Christmas Day
  • Boxing Day
  • New Year’s Day
  • 2 January
  • Aberdeen Spring Holiday
  • May Day
  • Aberdeen Summer and Autumn Holidays
• 3 University closed days to be taken at times determined by the University (presently during the Christmas and New Year vacation) after consultation with the relevant Trades Unions (*or days in lieu if these fall on a Saturday or Sunday)

Calculating Annual Leave Entitlement

A part-time employee who is employed throughout the whole year shall be entitled to holidays with pay, the rate of pay being proportionate to his/her shorter working period. An employee (either whole or part-time) who is employed regularly for only part of a year shall be granted holidays proportionate to his/her total period of actual service in the leave year.

The pro rata calculation to establish his entitlement will be based on the overall holiday entitlement (41 days).

Support Staff

• View the complete Annual Leave Regulations

Support Staff shall be entitled to thirty four working days as holidays with pay as set out in their Statement of Particulars of Terms and Conditions of Employment. Within the thirty four days entitlement there shall be

• Twenty days for annual leave
• Eight days for Public/Statutory/Local Holidays as follows
  • Christmas Day
  • Boxing Day
  • New Year’s Day (or days in lieu if these fall on a Saturday or Sunday)
  • 2 January
  • Aberdeen Spring Holiday (normally in April)
  • May Day
  • Aberdeen Summer (normally in July)
  • Autumn Holiday (normally in September)
  • Three University closed days to be taken at times determined by the University after consultation with the relevant Trades Union (presently at Christmas/New Year) and
• 3 days to be taken at the discretion of individual members of the Support Staff after prior agreement with the Line Manager concerned.

Calculating Annual Leave Entitlement

An employee (either whole or part-time) who is employed regularly for only part of a year shall be granted holidays proportionate to the total period of actual service in the leave year. The pro rata calculation to establish his/her entitlement will be based on the overall holiday entitlement (34 days).

For example, if an employee works full time for only five months of the year, then holiday entitlement would be calculated thus

• 5/12 x 34 days = 14 days

The individual would receive full pay for these fourteen days (five days per week).