These guidelines will be helpful if you are organising a University event.
The Events Office holds the University's calendar of events, exhibitions and conferences and you should check for any date clashes.
Events can also promote your event by featuring it on the University website and in various publications including the monthly events ezine, the alumni ezine and Voice magazine.
To advise us of your event, please download and complete the form and email it to the Events Office at firstname.lastname@example.org. The form may only be completed by staff members of the University. If you're a student wishing to add your event, please email us at email@example.com.
Please note: if you want to book a venue or organise catering, contact Conference and Events.
The Communications Office is here to help you get your stories out to a wide international audience, including policy-makers and influencers, industry, prospective students, funding bodies, alumni and donors, interest groups, and the general public.
|News to tell|
Do you have new research findings, a funding award, a project about to start, a need for volunteers, an achievement or other human interest story about yourself, a colleague or a student? We can help get your story to your targeted audience, with all the benefits that can bring for your work.
|Success to celebrate|
Have you, or a colleague, or one of your students, won an award or other accolade that we can celebrate (which does not need to be directly work-related). We are very keen to publicise the academic and personal achievements and stories of our diverse international community, including in your own home media.
If you think you have a story to tell. Fill in the form below and send it to firstname.lastname@example.org.
|Are you willing to be contacted by a Communications Officer at short notice (sometimes out-of-hours) to provide expert comment on a breaking news story or other topical issue? If we do not already have your details, please do get in touch with Communications.|
|Requests and queries from politicians and their offices|
|If you are contacted direct with a request please let Communications know. We will be able to assist and add value as appropriate. For visits to campus by senior politicians, dignitaries or other high profile figures please see VIP visits.|
|Alerts and advice|
|If you suspect that some aspect of your work may become an issue in the media, or has the potential to be misrepresented or misunderstood, please let us know. We will be happy to support and advise.|
|We can provide ongoing guidance and support in engaging with media, including basic tips to help you achieve the best result. We can also advise on further training and refresher courses, including broadcast interviews and engaging with the media on controversial issues.|
|We monitor media coverage daily and produce a report for the University Court. Our latest online coverage can be found in News, Events and Media on our website, and we can supply more information and respond to queries direct.|
We have an ISDN phone line in room 154 in the University Office which is available for live and pre-recorded radio interviews during office hours.
Guidance and templates
The links below provide helpful guidance and templates for staff to refer to when communicating with an internal audience. If you need further advice please contact email@example.com.
Internal Communications Representatives
Would you like to join our network of internal communications representatives? This group aims to improve the flow of information between departments and schools. If you’re interested in becoming an internal communications representative please talk to your line manager and contact firstname.lastname@example.org.
Do you have good news to share in next Friday’s StaffNet News? Tell us about it: email@example.com. Contributions should be submitted by 12 noon on Thursdays.
Getting to know articles
Our “Getting to know…” articles help you learn more about the work of colleagues across the institution and give you a platform to share more about your role at the University. Click here for recent articles and details of how you can be involved.
Our provides you with all the resources you need to deliver our message clearly and credibly to any audience.
We have a dedicated Public Affairs Team to advise and assist colleagues in promoting the research and expertise of the University to the political, policy and civic audiences.
The team’s role is to develop and facilitate interactions with elected members of national and local governments (Scotland, UK, Europe), and senior policymakers within those governments. At a local level, the team supports relations with the local authorities and community.
The team coordinates biannual briefing sessions for local MSPs, MPs and MEPs, and issues a regular ‘Aberdeen Bulletin’ to MPs, MSPs and MEPs on Aberdeen’s teaching, research and other policy-influencing activity.
The team also supports ministerial and VIP visits to the University.The team can help colleagues in:
The Public Affairs Monitoring Report is designed to reflect University research interests and business, highlight areas of engagement or potential engagement, and generally inform stakeholder relations. Any comments or suggestions should be directed to the Public Affairs Team.
We are delighted to regularly welcome to the University government ministers, other senior politicians, international diplomats and leaders, VIPs and well-known individuals in many fields of arts, culture and science.
Our research and teaching activity is of particular interest to those involved in developing and influencing policy and practice in all areas of society, health and industry. For the University it is critical that we contribute knowledge and rigorous research to enable informed decisions to be made on topics that affect our communities today and in the future.
If you are contacted directly with a request for a visit, or if you are considering inviting a high-profile figure to an event or meeting, please contact the Communications office. They will advise on protocol and may be able to add value to the visit through other areas of interest or campus tours, and will be the contact for any media activity.
Please note that all invitations to members of the Royal Family, the First Minister of Scotland, or Scottish or UK Ministers must be issued through the Principal’s Office.
These guides have been produced to promote a consistent style for University of Aberdeen letters, reports and publications, and for the University’s website.
They are based on commonly accepted standards such as those adopted by The Times and the BBC.
If you have any suggestions to add, or any comments or queries, please contact Communications.