Records Management

For further information and help and advice for staff about the University’s Records Management service, or to offer feedback about our current procedures, please  contact

 Lorna Maguire, University Records Manager.

What is Records Management?

• Records Management is a process for the systematic management of information recorded on all media – traditionally paper and microfiche or film, but increasingly information held in electronic format including e-mails, web-based content and databases.
• All records management programmes are based on the concept of the records lifecycle in which records are current from their creation and for as long as their administrative value remains at its highest, after which they become semi-current when their administrative value declines. When a record has ceased to have any administrative value at all it is non-current
• Records management aims to establish control over records at all stages of the lifecycle: from the point of creation through to their ultimate archiving or destruction
• Whatever their format, records constitute one of the University’s most valuable assets. They represent its collective memory, underpin its daily operation and support the image it presents to the outside world.

Links

• Records Management Policy- outlines the University's commitment to good records management practice
• Records Retention Schedules- these list the major categories of records created by the university and how long they should be kept for
• 12 Steps Toward Effective Records Management- some basic approaches to making your records work for you
• Guidelines for the Management of University Email- information on how to manage e-mail effectively
• Guidelines for the Disposal of Records
• Records Management Strategy - our plans to put the Records Management Policy in to effect