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Policies, Procedures, Plans and Guidelines

Search for University approved Policies, Procedures, Guidelines and Plans by Title, Theme, Document Type as well as Keywords.

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Title	Theme	Keywords	Type
A
Access Policy: Library	Information Policies	Library, special collections, museums, external, staff, students, cards, pass, fine, ban, security, information id, identification	Policy
Accessibility Policy: University of Aberdeen Website	Information Policies	ITS, IT, disability, access	Policy
Accounting for Capital Expenditure	Finance	capital expenditure	Procedure
Admissions Policy	Students	Students, prospective, application	Policy
Adoption Leave Procedure	Employment	HR, Staff, child, pay, benefits, support, advice, family friendly	Procedure
Advances	Finance	Cash Advances, advance	Procedure
Advertising, Policy on the use of University Webpages for Commercial Advertising	Information Policies	ITS, IT, web, advertising, features, announcements, events	Policy
Agreed Accountant Protocol	Employment	Accountant, Graduate Trainee, Career Pathway	Protocol
AIDS, Policy on	Employment	HR, Staff, Acquired Immune Deficiency Syndrome, risks, infection, rights	Policy
Annual Leave Regulations for Academic and Academic Related Staff	Employment	HR, staff, holidays, days, public, local statutory, calculation, entitlement	Policy
Appeals Policy and Procedures	Employment	HR, Staff, Grievance, Discipline, Redundancy, Promotion, Hearings, Trade Unions, Panel	Policy
Authentication Policy	Information Policies	ITS, IT, security, authentication, password, username, data	Policy

B
Business Continuity Policy	Governance and Compliance	Compliance, disruption, major, incident, recovery, impact, function	Policy
Budget Guidance Notes	Finance	Budget process, revenue budget	Guidelines
Business Plan Pro-Forma	Finance	Business Plan, proposal,	Guidelines

C
Car Parking Policy	Sustainability and Social Responsibility	Estates, environment, campus, travel, fee, charge	Policy
Carbon Management Plan	Sustainability and Social Responsibility	environment,emissions,energy,footprint,efficiencies,heat,power,low carbon, CO2	Plan
Collection Management Policy	Information Policies	Library, Special Collections, Museums, Budget Allocation, services, access, collaborative, electronic, print, materials, foreign language, stock	Policy
Collective Agreement on the Management of Staff Contracts of Employment	Employment	HR, contracts, staff, terms and conditions	Policy
Computer Classrooms, Code of Conduct for use of	Information Policies	ITS, IT, classroom, PC, teaching, students, booking	Policy
Consultation on Avoidance of Redundancy Policy	Employment	HR, redundancy, redeployment, redeployee, avoidance	Policy
Corporate Cards Procedure	Finance	Corporate card, credit card, visa card	Procedure
Credit Policy	Finance	Finance, payment terms, credit checks, deposits, terms and conditions, financial accounting	Policy

D
Data Protection, Policy on (also Appendix 6 of Framework for Research Governance)	Governance and Compliance	PPG, staff, students, JISC, personal, sensitive, compliance, Data Protection Act (1998), access, fee, subject access requests, retention, transfer, research	Policy
Data Protection Fee Policy	Governance and Compliance	PPG, staff, students, JISC, personal, sensitive, compliance, Data Protection Act (1998), access, fee, subject access requests, retention, transfer, research	Policy
Disciplinary Procedure	Employment	HR, staff, complaints, appeals, resolution, mediation, Trade Union, penalty, suspension, hearing, dismissal	Policy
Disciplinary Procedure Flowchart	Employment	HR, staff, complaints, appeals, resolution, mediation, Trade Union, penalty, suspension, hearing, dismissal	Procedure
Discrimination, Harassment and Bullying in the Workplace, Staffing Policy Against	Employment	HR, Staff, environment, culture, behaviour, advice, support, examples	Policy

E
Electronic Publishing, Code of Practice for	Information Policies	ITS, IT, electronic, publishing, epublisihing, web, bulletin boards, forums, email, instant messaging, mailing lists, social networking, blogs	Policy
Environmental Policy Statement	Sustainability and Social Responsibility	Environment. emissions, awareness, efficiency, biodiversity, local	Policy
Equality and Diversity Policy Statement	Governance and Compliance	Compliance, staff, students, external, access, community, harassment, prejudice, discrimination	Policy
Equality, Single Equality and Diversity Scheme	Governance and Compliance	Compliance, staff, students, external, access, community, harassment, prejudice, discrimination	Policy
Equality, Single Equality and Diversity Scheme Action Plan	Governance and Compliance	Compliance, staff, students, external, access, community, harassment, prejudice, discrimination	Plan
Expenses and Benefits Policy	Finance	Finance, tax, credit cards, cash advances, external suppliers, petty cash, subsistence, uniforms, courses, travelling, accommodation	Policy
Expenses and Benefits Policy, summarised	Finance	Finance, tax, credit cards, cash advances, external suppliers, petty cash, subsistence, uniforms, courses, travelling, accommodation	Policy
F
Fairtrade Policy Statement	Sustainability and Social Responsibility	Campus Services, shops, cafes, products, ethics, Fairtrade Foundation, Fairtrade status	Policy
Financial Regulations	Finance	Finance, financial control, audit, records, income and banking, research grants and contracts, expenditure, salaries, assets	Policy
Flexible Working Procedures	Employment	HR, staff, part-time, part year, school term, temporary, job-sharing, flexible working hours, career breaks, pay,family friendly	Procedure
Fraud Policy	Finance	Finance, Fraud Response Group, Prevention, Detection, Investigation, Reporting	Policy

G
Grievance Procedure	Employment	HR, Staff, concerns, Scottish Public Services Ombudsman, SPSO, support	Policy
Grievance Procedure Flowchart	Employment	HR, Staff, concerns, Scottish Public Services Ombudsman, SPSO, support	Procedure
Gross Misconduct and Gross Negligence	Employment	HR, staff, complaints, appeals, resolution, mediation, Trade Union, penalty, suspension, hearing, dismissal	Guidelines

H
Health and Safety Policy (also Appendix 9 of Framework for Research Governance)	Governance and Compliance	PPG, Staff, Students, visitors, legislation, law, hazards, injuries, illness, health, school, support service, risk, equipment, accidents, near misses, emergency, emergencies, training, radiation, genetic modification, fire, occupational health	Policy

I
Inventories and Disposals	Finance	Inventory, equipment disposal, equipment tagging, tagging, assets,	Procedure
IT Facilities, Conditions for Using Information Technology Facilities	Information Policies	ITS, IT, facilities, computers, peripherals, networks, software, data, email, security, performance, accessibility, data protection, JANET, remote access, access	Policy
IT Facilities, Summary of Conditions for Using Information Technology Facilities	Information Policies	ITS, IT, facilities, computers, peripherals, networks, software, data, email, security, performance, accessibility, data protection, JANET, remote access, access	Policy
IT Facilities, Conditions for Using Information Technology Facilities, Notes for Guidance	Information Policies	ITS, IT, facilities, computers, peripherals, networks, software, data, email, security, performance, accessibility, data protection, JANET, remote access, access	Guideline

J

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M
Maternity Procedure	Employment	HR, Staff, pregnancy, children, notification, support, advice, leave, ante-natal care, sickness, application,Family friendly	Policy

N
Network Connection Policy	Information Policies	ITS, IT, network, connection, wireless, servers, workstations, laptops, PDAs, printers, MFDs, CCTV, scanners, video conferencing, classrooms, clusters, lecture theatres, bandwiths	Policy
New PGT Programmes: The Business Plan document sets out good practice guidelines for the approval and completion of a business plan for new PGT programmes. Illustrative data is included in the business plan to be over written and it should be noted that entries can only be made in the shaded areas. business plan approval process template narrative document	Finance	Postgraduate Taught Programme Approval, New PGT Programme	Guidelines

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P
Partnership Working and Recognition Agreement (TBC)	HR	Partnership, unions, recognition, negotiation	Policy
Payments to Individuals	Finance	Payments, Payment Type, Paying Individuals	Guidelines
Peer Review, Internal Policy Framework and College Procedures for Grant Proposals (Appendix 5 and A, B and C to Framework for Research Governance)	Research and Knowledge Exchange	Research, College of Arts and Social Science, CASS, College of Physical Sciences, COPS, Colleges of Life Sciences and Medicine, CLSM, Grants, Peer Review	Procedure
Personal Data, Policy for Access to	Governance and Compliance	PPG, Staff, Students, Data, Protection, sensitive, legal,	Policy
Petty Cash	Finance	Petty cash, small payments, one off purchases	Procedure
Privacy Policy and Disclaimer: University of Aberdeen Website	Information Policies	ITS, IT, web, privacy, logfiles, cookies, web forms, discussion fora, chat rooms, conferencing facilities, bulletin boards, mailing lists, data protection	Policy
Probation, Procedures for Academic Staff	Employment	HR, Staff, promotion, period, review, mentor, appointment, termination	Policy
Probation, Procedures for Academic Staff, Appendices	Employment	HR, Staff, promotion, period, review, mentor, appointment, termination	Policy
Procurement Policy and Guide to Procedures	Finance	Finance, procurement, standards, external suppliers, investment, purchasing, authorities, commodities, quotations, tenders, contracts	Policy
Protection of Vulnerable Groups Policy	Employment	HR, Staff, Protection of Vulnerable Groups, Children, Age, Conviction, Scheme, membership	Policy

Q

R
Records Management Policy	Information Policies	governance, compliance, records, management, Freedom of Information, FOI, business continuity, risk	Policy
Records Retention Schedules (also Appendix 8 to Framework for Research Governance)	Information Policies	governance, compliance, records, management, Freedom of Information, FOI, business continuity, risk	Plan
Redundancy Procedure	Employment	HR, Staff, Redundancy, Termination, Appeals, Notice, Dismissal, Consultation	Policy
Research Conduct; Policy and Guidelines on Good Research Conduct and Statement on the Handling of Allegations of Unacceptable Research Conduct (Appendix 3 to Framework for Research Governance)	Research and Knowledge Exchange	Research, conduct, integrity, openness, ethics, publication, plagiarism, misrepresentation	Policy
Research Ethics Framework and Research Ethical Review Checklist (Appendix 4 and 4A to Framework for Research Governance)	Research and Knowledge Exchange	Research, ethics, integrity, openness, practice, animals, whistleblowing	Policy
Research Ethics and Governance; Institutional and External Policies, Guidelines and Codes (Appendix 1 to Framework for Research Governance)	Research and Knowledge Exchange	Research, ethics, governance, links, external, data protection	Policy
Research Governance, Framework for (Only)	Research and Knowledge Exchange	Research, ethics, governance, staff, students, standards, integrity, colleges, grants, peer review, animals, humans, data, records, training, risk	Policy
Research Governance, Framework for (Full)	Research and Knowledge Exchange	Research, ethics, governance, staff, students, standards, integrity, colleges, grants, peer review, animals, humans, data, records, training, risk	Policy
Research Leave for Academic Staff	Research and Knowledge Exchange	Employment, research, academic, sabbatical, leave, pay, college, school	Policy
Research Records, University Guidelines on Keeping of (Appendix 7 to Framework for Research Governance)	Research and Knowledge Exchange	Research, guidance, electronic, written, laboratory, books	Guidelines
Risk Management Policy and Procedures	Governance and Compliance	Risk, audit, key performance indicators, risk register	Policy

S
Social Networking Policy	Information Policies	IT, social networking, blogs, discussion, collaborative spaces, media sharing, Facebook, Blogger, Wetpaint, YouTube, Twitter, LinkedIn, conduct, security, personal use, business use	Policy
Stress, Policy on the Management of Work Related Stress	Employment	HR, Staff, stress, management, confidentiality, support	Policy
Sustainable Buildings Policy	Sustainability and Social Responsibility	PPG, Estates, BREEAM, carbon, climate change, design, construction	Policy
Sustainable Investment Policy	Finance	Finance, endowments, funds, development trust, ethics, ethical, sustainable development	Policy
Sustainable Travel Plan 2013-2017	Sustainability and Social Responsibility	transport, environment, travel, travel plan, cars, walking, cycling,parking, sustainable, emissions, efficiences, cost reduction, low carbon, single occupancy,environmental, plan,planning	Plan
Sustainability and Social Responsibility Policy	Sustainability and Social Responsibility	PPG, Estates, sustainable development, targets, monitoring	Policy

T
Temporary Services and Fractional Appointments	Employment	HR, Staff, time, casual, contracts, forms, pay, evaluation	Policy
Travel Overseas	Employment	HR, Travel, Overseas, Foreign Commonwealth Office, Staff, Students, Insurance, Travel Agent, FCO, countries, flight	Policy
Treasury Management Policy Statement	Finance	Finance, Chartered Institute of Public Finance and Accountancy, best practice, cash flow, laundering, external suppliers	Policy

U
Utilities Policy	Sustainability and Social Responsibility	PPG, Estates, environmental performance, carbon, water, energy, consumption	Policy

V
Volunteering, Staffing Policy on	Employment	HR, Staff, work, contribution, opportunity, placements	Policy

W
Waste Policy Statement	Sustainability and Social Responsibility	PPG, Estates, Zero Waste Plan, reduction, landfill	Policy
Whistleblowing, Policy and Procedure on Public Interest Disclosure (also Appendix 10 of Framework for Research Governance)	Governance and Compliance	Corporate governance, openness, accountability, malpractice, impropriety, wrongdoing, staff, students, members Court, general public, providers services University, allegation, Nolan, Audit, committee	Policy

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