University Guidelines on Keeping of Research Records

The University Guidelines on Keeping of Research Records (Appendix 7) provide general guidance for researchers on the storage of research records. In accordance with the University Policy and Guidelines on Good Research Practice, they indicate that all researchers are required to keep clear and accurate records of the procedures followed and approvals granted during the research process. This includes records of the interim results obtained as well as final research outcomes. This demonstrates good practice and good research conduct.

The Guidelines on Keeping of Research Records provide information relating to keeping formal written and electronic research records and Lab-Books, and the periods for retention of data. The most appropriate methods for record keeping are dependent on the type of research undertaken.

Guidance on retention periods for research records is available in the University’s Retention Schedules (Appendix 8) and from the University Records Manager. The length of time required will vary according to types of study, differing ethical requirements attached to research, internal policy and the requirements of external regulatory and funding bodies.

Due to the diverse requirements for the retention of research records across the Institution, Standard Operating Procedures will also exist at local levels, particularly in areas of research involving the collection and use of data on human subjects.