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Download guidance notes in word format
After scrutiny and approval at the School level, all proposals to offer a new undergraduate or postgraduate taught course should be submitted as Word attachments by e-mail to the relevant College Registrar (see relevant e-mail addresses at end of Guidance Note). The proposal will be considered initially by the relevant College Committee and, subsequently, by the Academic Standards Committee.
In previous planning cycles, a major confusion has been how one distinguishes those course changes which are so major that they require submission of a new course proposal form.
A Course Change Proposal should be submitted for any of the following:-
(a) changes to the course title [this will necessitate a change
in course code, as otherwise the student record system (and, hence, a student’s
transcript) would be incorrect for those who registered for the original
course]
(b) changes in assessment (e.g. alterations to examination length; structure/
nature/number of continuous assessments; changes in the ratio of written
examinations : continuous assessments) [see Note 1]
(c) changes to the credit value [this will necessitate a change in
course code, for the same reasons as (a) above]
(d) minor changes to the course content [see Note 2]
(e) changes to the Course Co-ordinator [see Note 3]
(f) changes to the weeks when a course will be offered [see Note
3]
(g) an application to teach a course in alternate years rather than annually
(or vice versa) [see Note 3]
Notes
1. If a change to the assessment of the course is being proposed, a Course Change form should be completed. Prior to 2003, a new course code would normally have been allocated (except in the case of postgraduate courses or courses available only as part of an Honours programme): this was because a candidate who has a valid Class Certificate for the course must be examined using the assessment criteria that applied when the student originally attended the course. Since the validity of Class Certificates is only two years in total, it has been agreed that a change in course code will not be required, provided that the School concerned ensures that a student re-taking the assessment is assessed on the same basis as that which applied when the student had the first opportunity to take the assessment for the course. However, should a School wish a new course code to be allocated, this should be indicated in 8.
2. If the content is to be changed so significantly that a student who has a valid Class Certificate for the course would require a different examination paper, a New Course proposal must be submitted rather than a Course Change proposal. A student entering the examination for a course that has since changed (by means of holding a valid Class Certificate for the original course) must be set an examination paper based on the original course content: Note 1 above refers.
3. If changes relate only to (e), (f) and/or (g) above, these can be sent to the College Registrar by e-mail rather than submitting a form, if preferred, provided that the following information is given:
· the current title and code of the course/programme
· details of the change (see above)
· reasons for the change
· implications of the change for other courses and programmes/awards
· the effective date of the change
· confirmation that the Heads of all Schools concerned have approved the
change.
After scrutiny and approval at the School level, proposals to amend an undergraduate or postgraduate taught course or programme should be submitted to the relevant College Registrar on the appropriate form, which may be downloaded as a Word for Windows document. The form may be sent electronically if preferred. The proposal will be considered by the relevant College Committee and then by the relevant Undergraduate Programme Committee (where applicable) and Academic Standards Committee.
In completing a Course Change proposal form, please would you note the following:-
All boxes must be completed, where appropriate;
5 - Enter the academic year in which the amended course or programme will
be offered for the first time (e.g. 2005-2006).
6 - Examples of the rationale for a proposal include:-
· in response to feedback (from students, External Examiners, employers,
professional or statutory bodies etc.)
·
as a consequence of teaching staff changes
·
as a consequence of course or programme review
·
to meet strategic objectives
7 – Where a course change would lead to a change in course code, list those programmes for which the changed course is prescribed so that the University Calendar can be edited. [The ASC Clerk will identify those programmes offered by other Schools for which the course is also prescribed].
Where a programme is to be changed, append a revised copy of either the programme prescription (for undergraduate programmes) or a Calendar entry (for postgraduate programmes). Copies of the existing entries can be downloaded as Word documents from the University Calendar.
9 – The proposal must indicate that the Heads of all relevant Schools have approved the proposals before it is sent to the relevant College Registrar. Where approval required by more than one Head of School, enter date of final approval.
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