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Download guidance notes in word format
After scrutiny and approval at the School level, all proposals to offer a new undergraduate or postgraduate taught course should be submitted as Word attachments by e-mail to the relevant College Registrar (see relevant e-mail addresses at end of Guidance Note). The proposal will be considered initially by the relevant College Committee and, subsequently, by the appropriate Academic Standards Committee.
In completing the new programme proposal form, please would you note the following:-
All boxes must be completed, where appropriate.
2 - Proposals for taught Master's programmes which incorporate Certificate and Diploma stages, and undergraduate programmes which lead both to a designated and an Honours degree or to awards in combination with a range of other subjects, can be submitted on one form, but please highlight all relevant boxes.
5 – There is no need to submit a separate withdrawal form if the programme is to replace an existing programme, but please give details in 17.
7 - Examples of the rationale for a proposal include:-
· in response to feedback (e.g. from students, External Examiners,
employers, professional or statutory bodies etc.);
·
as a consequence of teaching staff changes;
·
as a consequence of programme review;
·
to meet strategic objectives.
8-11 - Resource implications are primarily a College concern. ASC approval for a programme is conditional upon the relevant College(s) being satisfied that it can be sufficiently resourced.
10 - There should be good and specific reasons to seek permission to cap programmes.
12 - The Senate (14 June 2000) approved the following recommendations:-
(i) that part-time registration on an Honours programme normally should be permitted, unless the Academic Standards Committee (Undergraduate) has approved an application, on an individual programme basis, that part-time study should not be permitted for a particular programme. It should be for the Academic Standards Committee (Undergraduate) to judge the merits of an application not to offer part-time Honours programmes on academic grounds;
(ii) that where the Academic Standards Committee (Undergraduate) gave permission for a particular Honours programme not to be offered on a part-time basis, the parent School(s) should be required to indicate this prohibition in their Level 1 and Honours handbooks, i.e. that a named Honours programme could only be studied on a full-time basis; and that the degree programme prescription annexed to the relevant supplementary regulations should be amended to denote this restriction;
(iii) that the General Regulations be revised to emphasise that, in the
context of an Honours programme, periods of part-time registration must normally
be continuous, and must not exceed twice the period of time required of a
full-time student to complete the Honours programme (or the portion(s) of
it in respect of which the student was registered part-time). Examples would
be two years for a 1 year Honours programme and four years (or two years
part-time and one year full-time) for a 2 year Honours programme.
The Senate noted that the following were academic grounds on which the Academic Standards Committee (Undergraduate) might approve an application not to permit students to undertake an Honours programme on a part-time basis:-
(a) where a 60 credit point course required full-time study in a particular half-session;
(b) where two 30 credit point core courses in a Joint Honours programme were only available in the same half-session;
(c) where offering a part-time Honours programme would require significant changes in the organisation of course delivery (i) which would have a detrimental effect on delivery to full-time students or (ii) where the relevant College Committee was unable to approve an application for restructuring to provide a separate organisational structure specifically for part-time delivery;
(d) where a course (e.g. a project course requiring experimental work) required extended periods of focused activity that would be incompatible with part-time study and where successful completion of such a course was dependent on it being carried out in the context of knowledge acquired concurrently in other elements of the Honours programme, all of which could not be available at the same time to a part-time student.
13 – If a programme is to be undertaken by students off-campus (including work placements or study/work abroad) or by distance learning, give details in 17 and indicate the arrangements for ensuring that students are provided with, or have access to, the equivalent School and University support arrangements as provided for students on campus.
15 – If there are components of the programme that may be inaccessible to students with disabilities or which they may find it difficult or impossible to complete, please discuss this with the University’s Student Support Officer/Disabilities Adviser in Student Support Services (ext 3935) and give details in 17 of the alternative arrangements that would be made to allow such students to complete the programme successfully.
16 – Either a Programme Prescription (for undergraduate programmes) or a Calendar Entry (for postgraduate programmes) should be submitted with the proposal form. Draft Regulations should also be submitted if the proposed programme is not covered by existing Regulations (copies of existing Regulations can be accessed in the University Calendar). Copies of degree prescriptions for undergraduate programmes can be accessed from the University Calendar. In the case of taught postgraduate programmes, copies of degree prescriptions can be accessed from the postgraduate section of the University Calendar. These documents are all available as downloadable Word documents which can be amended as appropriate. If you require assistance in preparing these documents, contact the relevant Assistant College Registrar in the first instance.
A Business Plan should also be provided if the programme is to be “full-cost”, i.e. if all students are to pay the full-cost fees (e.g. for certain PG and CPD programmes). In such cases, please contact the relevant College Accountant for assistance in preparing the Business Plan.
18 – The proposal must indicate that the Heads of all relevant Schools have approved the proposals before it is sent to the relevant College Registrar. Where approval required by more than one Head of School, enter date of final approval.
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