Outlook 2003: 'How to...' Guides

E-mail | Calendar | Contacts | Sharing & Delegation | Configuration | Misc. | OWA | Quick Reference Guides

E-mail

1. Creating SPAM filters (rules) in Outlook
2. Set up an 'Out of Office' message
3. E-mail templates: creating and using
4. E-mail Signatures: creating and adding in Outlook
5. Housekeeping tips
   Note: this Guide is a web page.
6. How to check the size of your Mailbox
   Note: this Guide is a web page.
7. Re-directing & Forwarding Research Postgraduate E-mail

Return to top

Calendar

1. Setting up an Additional Calendar Account
2. Display weekday names in Calendar day and week views
   Note: applies to 2003 only
3. Outlook meeting requests: essential dos and don’ts
   General tips from Microsoft for both meeting organisers and attendees

Return to top

Contacts

1. Contacts: creating and using
2. Distribution Lists: creating and using

Return to top

Sharing and Delegation

1. Sharing or Delegation?
   Comparing two methods of sharing, find out when it is appropriate to use each
2. Viewing and Sharing multiple Calendars
   Includes: sharing your calendar with others, how to open a calendar someone has shared with you, changing sharing permissions, and creating your own additional calendars.
3. Sharing Folders
   Includes: Folder permissions, share your folders, open folders that have been shared with you
4. Setting up Delegation in Outlook
   Note: this document has been substantially revised since previous issue (October 2006)

Return to top

Configuration

1. Install Office/Outlook 2003: Non-Domain PC
   For users whose PC does not belong to the central Windows Domain.
2. Using Outlook 2003 from a laptop or home PC
   Access Outlook e-mail and calendar on your home PC/laptop, or on your laptop when offsite
3. Creating and using Outlook Profiles: Setting up additional mail accounts on a single PC
   For those with more than one mail account, or for multiple users on one PC, this document provides guidance on how to create additional Outlook profiles
4. Set up a Windows Mobile device to communicate with Exchange
   This is DIT fact sheet FSGC26.
5. Configuring an iPhone for Outlook
   This is DIT fact sheet FSGC23.
6. Travelling Abroad with the Vodafone 1605/1615 PDA
   Advice to users on how to configure the University standard PDA for use outside the UK.

Return to top

Misc.

1. Using Outlook Folders
   Outlook's default folders, create additional folders, move an item to another folder
   
2. Office Shortcut Bar
   The Office Shortcut Bar feature is not available in Office 2003. Create a Windows Toolbar that will perform the same function.

Return to top

OWA

For information on OWA, including 'How to...' movies, take a look at our OWA pages.

Return to top

Quick Reference Guides - Outlook and Outlook Web Access (OWA)

Note: Although these guides were originally written for Outlook and OWA 2003, they are, for the most part, also suitable for use with Outlook and OWA 2007.

Familiarise yourself with the Outlook environment and the OWA environment. A series of simple steps help you carry out common e-mail and calendaring tasks quickly. Topics covered include:

E-mail

Calendar

Log on and Log off (OWA only) The e-mail window and customising views Creating and sending e-mails Drafts Attachments Reading messages Replying to and forwarding messages Deleting messages and recovering deleted messages Arranging and sorting messages Using folders to manage your e-mail Signatures Contacts (Address books) Distribution Lists Rules (filters), setting up a SPAM filter Set an 'Out of Office' reply

Outlook's calendar window and customising views Navigating the calendar Appointments, Meetings, and Events Creating an appointment or event Change or delete an appointment Create a meeting - including scheduling, inviting colleagues, sending and tracking meeting requests Reschedule or cancel a meeting Responding to meeting requests Sharing your calendar (Outlook only) Access another individual's calendar

Each document is available in hard copy (e-mail us at tad@abdn.ac.uk and we'll put a copy in the internal mail for you). Alternatively, you can download the Quick Reference Guides from this web page:

• Outlook Quick Reference Guide [PDF]- Outlook 2003
• OWA Quick Reference Guide [PDF] [14 Nov 2006]

If you choose to download a Quick Reference Guide, note that this is an A3 document, designed to be printed double-sided and folded as shown below:

  

Return to top