Library members may borrow from any library.
Self-service kiosks for borrowing library material can be found on the Ground Floor, in the Heavy Demand area on Floor 1, and on Floors 3 - 7.
Take the items you wish to borrow to the nearest Issue Desk together with your ID card.
You are responsible for all books issued on your card. Do not pass them on to other people or lend your card to others.
|Status||Number of Loans|
|Taught Postgraduate students||20|
|Research Postgraduate students||30|
|Staff (including Honorary and Retired)||50|
|Temporary Services Staff||10|
|NHS Grampian staff||10|
|Heavy Demand Collections||2|
We can provide loans and photocopies from our collections to libraries in the UK and abroad through the Inter Library Loans Service.
All types of library material, except Heavy Demand items, can be returned to any University library site. Secure boxes are placed outside the doors of the Taylor and Medical Libraries for returning Heavy Demand items before opening time.
The Sir Duncan Rice Library: use the Returns Room self-return machines. There are two internal drop points (like letter boxes) that allow you to return books one by one through a slot. Books are automatically discharged from your borrower record and routed by conveyer belts to sorting bins allocated to each floor or collection. Books are then collected by library staff and taken up to the relevant floors for fast reshelving. See Using the Returns machine video
On the outside wall of the Returns Room is an external book drop slot where you can make returns even when the library building is closed. This allows return of books, when the Library building itself is open or closed, 24 hours and 7 days per week.
Please take the receipt as this is your proof that the item has been returned.
Site Libraries: when returning loans during library opening hours, please give the material to a member of staff at the issue desk. Library material remains your responsibility while it is issued to you so please wait until it is discharged.
Heavy Demand material must be returned to the site where you borrowed it.
Prior to the Annual return of Books in June items can be renewed via the library catalogue or in person. Fines for late returns are charged at a daily rate per item. The fine rate, for items overdue at the Annual Return, is 20p per day, if the item was not requested - if recalled or on hold, the fine rate is the normal £1.00 per day.
Self-renewal can be done from the library catalogue for 4-week, 3-day and 24-hour loans:
You can use self-renewal to renew your loans if the item is not required by anyone else.
Thereafter, the item must be brought in to the Library and the renewal done at the Information Centre or Issue Desk.
If you have any problems, ask at the Issue Desk in the relevant site library.
|Loan Type||Fine Rate|
|Long Loan||£1.00 per day|
|4 Week Loan||20p per day, if the item was not requested|
|3 Day Loan||£1.00 per day|
|Heavy Demand||£0.75 per hour|
|Restricted Loan (24 hour loans)||£0.50 for 1st hour and 5p each hour thereafter|
|Annual Return||20p per day, if the item was not requested|
Please return items requested from you by the due date given - someone else is waiting. If items are not returned by their due date, other users, who have recalled or placed holds on these items, are inconvenienced. To discourage this, the Library levies fines.
If you have outstanding fines on your record, you will not be allowed to borrow until these are cleared. Students in their final year will not be able to graduate until all debts to the library have been cleared.
All library notifications (Recalls, Overdues and Collects) are sent to your University email address, and are not sent on paper via the Royal Mail or University internal mail unless you write to the Head of Library Services, Mr Laurence Bebbington.
Remember: you need never pay a library fine if you return your loans on time!
You can request material that is out on loan, make an advanced booking for an item in Heavy Demand or request an item from another site or store using the Availability tab and Request option in Primo or the Request function from the Holdings screen in the Library Catalogue.
If the item you require is on loan to someone else then, depending on the loan period, the Library will ensure that it is returned and/or reserved for you.
If the item is in a closed access store or at a library on a different University of Aberdeen campus, you can place a request for the material to be delivered to your site library for collection.
You will be notified via your University email account when an item is available for you to collect. Only your University email account will be used. If you do not want to be notified by email you must apply in writing to the Head of Library Services Mr Laurence Bebbington.
At the Sir Duncan Rice Library items are self-collection and can be collected and issued via the self service kiosks within the Heavy Demand area on Floor 1. Items are shelved alphabetically using the first 4 letters of your surname and last 4 numbers on you ID card. Long loan books will be held for for 5 days, 3 days for a 3-day-loan item and 24 hours for restricted loan journals.
At other site libraries requested items are held for collection at the Issue Desk.
In Primo, if the item is currently out on loan or in a closed access store, it will say Request from in red. If you are a member of the University, you can place a request in Primo. If you are an external member, click on Details and click on the Library Catalogue link.
You can request anything that is out on loan to another reader yourself from the Library Catalogue. When you have located the item you want:
We email the person who has the item out and ask them to bring it back promptly, within 5 days. When it has come back to the library we let you know via your University email account and keep the item for you for a week.
If you have any problems placing a request take a note of the barcode which you will find on the catalogue record, take your ID card to an Issue Desk and ask staff to request the item for you. If the item has already been requested for someone else, we can add your name to the waiting list.
You will be notified via your University email account when the item has been returned. You can also check your borrower Record on the catalogue to see if the item has been returned.
You may book items up to 3 weeks in advance. Up to 14 items may be reserved over that period - please note that you may not book an item for consecutive days, or reserve more than 2 items per day.
On the day of your booking, fetch the item from the shelf in the Heavy Demand area – you will need a note of the shelfmark in order to find the item.
Take the item(s) to a Self Service kiosk and issue them. Please check the due date on the receipt carefully – late returns are charged at a rate of 75p per hour.
Please ask staff if you need any assistance with making bookings or finding reserved items.
When you have located the item you want,
Staff will fetch the material for you and send it to the appropriate site library the next working day (Monday to Friday only). For collection times, please ask at the site where you collect the material.
Further information on requesting print journal parts from store can be found in the Fact Sheet Journals - How Do I Find a Journal?
24-hour Loan Periodicals will be kept for one day before being returned to their home site library. Other Intercampus and Store material will be held for you for up to 5 days.
Daily delivery of Store material to the Sir Duncan Rice Library is by approximately 16:00, Monday to Friday.
Please note: We do not transfer requested items within the Old Aberdeen campus between the Sir Duncan Rice Library and Taylor Library.
Most library material is available for loan. To cater for differing needs, varying loan periods are used as detailed below.
Fines are charged for late return of all loans - a summary of current rates is available.
|Long loan||4-week loan||3-day loan||24-hour loan||Heavy Demand|
Valid until the end of the Summer term, but subject to recall at any time, including vacations. It is important that you always notify the library of any change in address.
£1.00 per day for recalled items. See also Annual Return of books in June. Contact library staff for details.
Recalled items cannot be renewed. Prior to the Annual return of Books in June items can be renewed via the library catalogue or in person.
A white band on the spine identifies books in this category. Books are due for return 4 weeks from date of borrowing, but are subject to immediate recall at any time if required by another reader.
The overdue 4 week loan fine rate is 20p per day, for items that have not been requested. Overdue recalled or on hold 4 week loan items are fined at the normal £1 per day rate.
4 week loan items may be renewed unless recalled or on hold by another reader. Renew via the library catalogue or in person.
A yellow band on the spine identifies books and journals in this category. Return within 3 days, weekends included e.g. borrowed Wednesday, due back on Saturday. Holds may be placed to reserve these.
£1.00 per day.
Return within 24 hours from the time of issue, weekends included, e.g. issued 4.45pm Tuesday, due back by 4.45pm Wednesday.
50p for the first hour overdue.
5p per hour thereafter for every hour the Library is open.
Restricted loans may be renewed as long as no-one else has placed a hold on the item. You can renew 24-Hour Loan items on loan to yourself via the library catalogue up to 9 times. See here for details.
£0.75 per hour if returned after 10.30am
Please note: there is a steep scale of fines for late returns!
Please be warned that the rate of fines for late return of Heavy Demand books is steep, increasing hourly every hour the library is open which is 9.00am - 10.00pm every day during term except Friday (till 8pm) and Sundays, 11.00am - 10.00pm.
No phone renewals are allowed.
Renewals must be done in person, with the item present. This is because items must be returned by a specific time during the day and very often the item has already been reserved for another reader. During vacation and under exceptional circumstances we can allow phone renewals. Please phone 01224 272586 for The Sir Duncan Rice Library Heavy Demand or contact the appropriate site library.