Accounts Payable: responsible for the processing of all suppliers invoices and staff expense claims and are located in Room 057, University Office, King's College.
+44 (0)1224 273294 | acpayable@abdn.ac.uk
Accounts Receivable: (Cash Office): responsible for the recording and banking of all income received, making cheque and BACS payments, foreign currency transactions, and departmental petty cash reimbursement and are located in Room 053, University Office, King's College.
+44 (0)1224 272266 | cashoffice@abdn.ac.uk
Credit Control: responsible for the collection of outstanding debts, direct debit mandates and payment plans and are located in Room 053, University Office, King's College.
+44 (0)1224 273517 | creditctr@abdn.ac.uk
Financial Accounting: responsible for the production of the Annual Financial Accounts for the University and the University of Aberdeen Development Trust. This office advises on VAT regulations and is responsible for submitting the quarterly returns for the University.
Location: Room 056, University Office, King's College.
Financial Planning & Budgeting provide support to the Colleges for the production of budgets and business plans and work with the Colleges to monitor progress against budgets. Management information is produced on a monthly basis for senior managers and budget holders and the Monthly Management Report is produced for the University Management Group and the Operating Board. The section is structured into College Teams which are located within each of the Colleges.
Insurance: The University has various insurance covers in place. Here you will find information for staff and students on the policies which are relevant to them on a regular basis and forms to allow staff and students to provide information to the University, to obtain insurance cover/clearance.
Location: Room 056, University Office, King's College.
+44 (0)1224 273816 | insurance@abdn.ac.uk
Payroll: The Payroll Office pays all employees, both permanent and temporary, and is responsible for applying (at source) all relevant deductions from pay including the statutory deductions of PAYE Tax and National Insurance, as well as Superannuation contributions for Grades 5 and above (an opt-out scheme) and authorised voluntary deductions such as Pension contributions for Grades 1-4 (an opt-in scheme), Salary Sacrifice Schemes, trade union dues, accident/travel insurance, etc
Location: Room 045, University Office, King's College.
+44 (0)1224 272129 | payroll@abdn.ac.uk or absence@abdn.ac.uk
Pensions: This section is responsible for the administration of all University Pension schemes. Location: Payroll Office, Room 045, University Office, King's College.
+44 (0)1224 272289 | pensions@abdn.ac.uk
Procurement: The Procurement team oversees the purchasing processes and manages contracts used widely across the University, such as those for stationery, bulk paper, vehicles and photocopiers/MFDs. We also provide a full range of central tendering services. It is our responsibility to ensure that institutional procurement activity remains compliant with institutional regulations and national legislation and we will always assist with questions on best practice.
+44 (0)1224 274467 | procurement@abdn.ac.uk
Research Financial Services have responsibility for externally-funded research grants, providing detailed project costings at application and ensuring that overhead and cost recovery is maximised. The administration of awarded projects, including submission of income claims and maintenance of working files. The above duties also extend to Knowledge Transfer Partnerships. We also ensure that the requirements of Full Economic Costing and the Transparency Review exercises are met. Location: Room 048, University Office, King's College.
+44 (0)1224 273420 | rfs@abdn.ac.uk
Systems Administration have responsibility for maintaining the security, functionality and integrity of the finance system and PECOS which includes the reconciliation of feeder system data. They monitor system performance, fault reporting and the testing of fixes and modifications. They are also responsible for version upgrades and user support by way of the helpdesk and training courses. Other systems under their remit include the Research Database user security, E-Payment reconciliation, the eProcurement Scotl@and Service, E-Portfolio report development and the On Line Store. Location: Room 043, University Office, King's College.
+44 (0)1224 273929 | sysadmin@abdn.ac.uk
Finance Help Desk: qsp-helpdesk@abdn.ac.uk