Submitting
Research Material to the Archive
There are two routes to submitting research material
to AURA:
Copyright:
regardless of the route you choose to submit material to the archive
it is your responsibility to ensure that you have the appropriate
copyright to deposit the material and make it publicly available.
Acknowledgement:
of small publishers who provide copyright clearance but who are
not on the SHERPA list.
Self-Archiving
To self-archive you must do the following:
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Be assigned to the Collection(s) to which you propose to
submit.
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To register:
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If you are a new user - click on Click here to register.
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Enter your University computer userid, password and e-mail
address, then click Register.
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Refer to the list of Collection
Managers. If there is no contact name supplied, e-mail
the appropriate Library contact for your subject area to discuss
your requirements.
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Send a request to the relevant Collection Manager for your
name to be added to the list of those permitted to submit
to the Collection of your choice.
If you don't see an appropriate community, please contact
the AURA User Manager to find out how you can get your community
set up in AURA.
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The Collection Manager will then arrange with the AURA User
Manager to set up the necessary authorisation to enable you
to submit to the archive.
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You will be informed by e-mail when the authorisation process
is complete.
Submission process:
Submission
to AURA is a multi-stage, mediated process that may involve
a number of individuals. There will be a delay before your submission
appears because it has to be checked and approved by those responsible
for maintaining the Collection(s).
During the submission process you will be asked to enter basic
information describing your submission. If, for example, you cannot
find the correct item type in the list provided contact the AURA
User Manager. Details of the process and examples of the required
data can be found in the Submit section of the
Help file available through the AURA
Help Sub-Menu.
Please ensure that you are familiar with the process before starting
a submission.
Once your submission has been approved through all stages in
its Collection Workflow you will be informed by e-mail that it
has been accepted within the archive and assigned a unique handle
for future reference.
For further information contact the relevant Collection Manager
or the AURA User Manager.
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AURA Deposit Service
The AURA Deposit Service submits material to the archive on
your behalf. There will be a delay before your submissions are
available on the public domain because they have to be checked
and approved by those responsible for maintaining the Collection(s).
Submission process:
It is not necessary to formally register your University
login details in order to submit material by this route. The AURA
Deposit Service will seek approval for publication from the appropriate
Collection Manager on your behalf.
For added security the deposit service will convert
your file(s) to a PDF (portable document format).
Please inform the AURA
Deposit Service if this file format is inappropriate.
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E-mail an electronic copy of your submission
(as an attachment) to: aura.deposit@abdn.ac.uk
Copy, paste and complete the following essential information
about the submission into your e-mail message:
AURA Deposit Service
Please submit the attached file to AURA. The bibliographic details
are as follows:
Author(s):
Title:
Publication details:
(e.g. full journal title, date, volume, issue, page numbers)
Subject keywords:
AURA Community:
AURA Collection:
Contact name:
Contact e-mail:
Contact telephone number:
Thank you
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Copyright
Regardless of the route you choose to submit material to the
archive it is your responsibility to ensure that you have the
appropriate copyright to deposit the material and make it publicly
available.
Copyright and self-archiving
The databases below list publishers and journal titles that can
be made available on AURA without further action with regard to
obtaining appropriate copyright clearance.
Copyright and the AURA Deposit Service
When your submission is made through the AURA Deposit
Service, Library staff will undertake to check its copyright status.
Where they are unable to establish the copyright status of your
material, either through the information you provide or by reference
to such lists, they will not submit it to AURA. It will be returned
to you until such time you are able to obtain copyright clearance.
If you are in any doubt about you responsibilities
with regard to copyright, please contact the AURA
User Manager.
Acknowledgement
Due to difficulties in maintaining links to publishers'
web sites we propose to acknowledge copyright clearance granted
by small publishers, who are not included on the SHERPA list, by
the following form of words:
"The author(s) wish to acknowledge <name
publishing company> for granting permission to deposit
this paper in AURA."
This statement will appear in the description
field of the bibliographic record.
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