- Launch Communicator, and Sign In/sign Out:
- Quick overview of the Communicator interface
If you are logged on to your work PC on the University network or on a University-owned laptop, Office Communicator should launch automatically.
Note: If you would prefer Office Communicator not to start automatically after logging on to Windows, you can configure the start-up options to suit. Click on the Communicator via the Menu button and select Tools > Options > Personal, then untick the Automatically start Communicator when I log on to Windows checkbox.
Sign In/Sign Out on Campus PCs/University-owned laptops
When you log on to your work PC or University-owned laptop, with your usual University username and password, Office Communicator will sign you in automatically.
If you wish to sign out:
- Click on the small downward pointing arrow in the top left of the Office Communicator window and select Connect > Sign Out from the pop-up menu.
- You can sign in again at any time from the same pop-up menu: Connect > Sign In
- If you sign out before logging off your PC, Office Communicator should sign you in again automatically the next time you log on. If it does not, sign in as before.
Launch Office Communicator from the Start menu:
Start > All Programs > Microsoft Office Communicator 2007 R2.
Sign In/Sign Out on Home PCs/laptops
- Click on Sign In
- You will be prompted for further details:
- In the Sign-in address text box, make sure your University of Aberdeen email address is displayed in the format email@example.com - if it is not, type it in
- In the User name text box, type in uoa\ followed by your University of Aberdeen email address, e.g. uoa\firstname.lastname@example.org
- In the Password text box, type in your University of Aberdeen computing password (as you would use to access your Outlook email
- Click on Sign In
- On the Office Communicator title bar, click the Menu button and select Connect > Sign Out from the pop-up menu
The Communicator interface is intuitive to use. From here, you can indicate your availability by changing your presence, see the availability of your contacts, add new contacts, and start an instant message, voice or video call with a contact.
- Manually set your presence status to Available, Busy, Do Not Disturb, Be Right Back or Away by clicking your presence button.
- Turn call forwarding on or off by clicking the Call Forwarding button.
- Next to your presence button, type a note for your contacts to read. The note icon will show next to your name in their Contact Lists.
- To read a contact's note, roll over the note icon next to their name in your Contact List.
- Start instant messaging by double-clicking a contact's name.
- Call options beside a contact allow you to make a single-click call to their Communicator or other published numbers.
- Click on a contact's presence icon to open their Contact Card details. Contact Cards provide further information about a contact and act as a launch point for key tasks, such as sending an e-mail message to the contact.
- Search for Contacts listed in the GAL or from your own Outlook Contacts using the search box.
- To add any contacts from the search results into your Contact List, select a contact then drag into your contact list.